CR/NCR changes

Date: May 1, 2020
To:
Registrars
From: Student Information Systems
Re:
CR/NCR changes

 

Colleagues

As you know, the ROSI, ACORN and Degree Explorer teams have been working to implement changes to CR/NCR enrolment options to reflect academic continuity provisions. In divisions that regularly allow their students the option of choosing CR or NCR in place of the mark earned in a course, mechanisms to waive the restrictions on the number allowed and the use of those courses to meet certain requirements have been implemented. The functionality has also been extended to divisions that have not allowed the option for their students but choose to allow it now.

Details about the functionality have already been communicated to the divisions involved. If you have questions or if your division now wishes to be included, please let us know.

Please note, because the deadlines in some divisions for students to choose the CR/NCR option have been extended, the Fall 2019 and Winter 2020 tabs in ACORN will appear for a longer period this year.

Work is continuing to extend CR/NCR functionality to divisions that use letter and symbol grades instead of percentage marks. That will be completed shortly.

Many thanks to staff in the divisions and in the EASI-SIS group involved in this project for their attention, effort and creativity.

___________________________________________________

Rodney Branch
Manager, Client Services and Process Integration
Enterprise Applications & Solutions Integration (EASI & NGSIS)
University of Toronto

REMINDER: Revised External Email Banner Launches Today – Nov. 19

Date: November 19, 2020
To: U of T Faculty, Staff and Students
From: Enterprise Applications & Solutions Integration
Re: REMINDER: Revised External Email Banner Launches Today – Nov. 19

 

Dear Colleagues,

This is a reminder that the new external email banner notification will be rolled out to the university today, November 19, 2020. This initiative is designed to warn U of T faculty, staff and students of emails originating outside the university.

The banner is just one part of our strategy to mitigate malicious and sophisticated email attacks directed at the university community and may be removed in the future as we are able to implement additional security tools.

A number of issues were initially brought to our attention regarding the external email banner. We evaluated the concerns raised regarding the impact of the banner on the general quality of communications with known external colleagues and the limited email preview pane. To alleviate these concerns, we have significantly shortened the banner and associated text.

This is how the banner will appear at the top of all faculty, staff and students’ external emails:

How the External Email Banner will appear in emails

We appreciate your feedback and support as we work to find solutions which both protect our users, as well as improve the general user experience.

Visit this website for more information. If you have any questions, please open a ticket at uoft.me/esc.

Kind regards,
Information Security and Enterprise Applications and Solutions Integration

macOS Users: Postpone Upgrade to Big Sur Operating System

Sent on behalf of Information Security

Dear macOS Users,

As you may be aware Apple has officially released macOS Big Sur, its latest operating system for Macs and MacBooks.

If you are a Mac user and use AdminSys VPN with an eToken, please postpone upgrading to this new operating system. This upgrade is not compatible with U of T’s AdminVPN server version and Information Security is currently working on a server upgrade. We will release this upgrade as soon as testing is completed.

If you have any questions, please contact vpn@utoronto.ca

Please stay tuned for more details.

Sincerely,

Jin Fang
Manager, Security Service Delivery
ITS Information Security
University of Toronto

416.946.8442

Update on External Email Banner Notification – Revised Banner Launches Nov. 19

Date: November 16, 2020
To: U of T Faculty, Staff and Students
From: Enterprise Applications & Solutions Integration
Re:
Update on External Email Banner Notification – Revised Banner Launches Nov. 19

 

Dear Colleagues,

A number of issues have been brought to our attention regarding the new external email banner initiative designed to warn U of T employees and students of emails originating outside the university.

The banner is just one part of our strategy to mitigate malicious and sophisticated email attacks directed at the university community and may be removed in the future as we are able to implement additional security tools.

We have evaluated the concerns raised regarding the impact of the banner on the general quality of communications with known external colleagues and the limited email preview pane. To alleviate these concerns, we have significantly shortened the banner and associated text.

The revised banner will be rolled out to the university beginning Thursday, November 19, 2020.

This is how the banner will appear at the top of all faculty, staff and students’ external emails:

We appreciate your feedback and support as we work to find solutions which both protect our users, as well as improve the general user experience.

Visit this website for more information. If you have any questions, please open a ticket at uoft.me/esc.

Kind regards,
Information Security and Enterprise Applications and Solutions Integration

Please do NOT process Change of POSt (CHOP) on Monday, November 16, 2020

Date: November 16, 2020
To: ROSI Users
From: Student Information Systems
Re:
Please do NOT process Change of POSt (CHOP) on Monday, November 16, 2020

 

Dear ROSI users,

*** This e-mail is sent on behalf of Student Receivables & Accounting Office ***

Please do NOT process any batch or online Change of POSt (CHOP) today, Monday, November 16, 2020  as the Incidental Fees are being adjusted .

If you process a CHOP for a student during this period, the student’s fees will be calculated incorrectly and in a manner that will be very difficult and time-consuming for Student Receivables & Accounting Office to correct.

The student’s ACORN Financial Account may be blocked while the corrections are made.

If you must process a CHOP for a student during this period, then you must trigger fees assessment by viewing the student’s invoice, and forward an email message to bonnie.vincze@utoronto.ca.

Your co-operation is greatly appreciated.

Sincerely,
Student Information Systems

Changes to External Email Banner

Dear Colleagues,  

A number of issues have been brought to our attention regarding the new external email banner initiative designed to warn U of T employees and students of emails originating outside the university.    

The banner is just one part of our strategy to mitigate malicious and sophisticated email attacks directed at the university community and may be removed in the future as we are able to implement additional  security  tools.  

We have evaluated the concerns raised regarding the impact of the banner on the general quality of communications with known external colleagues and the limited email preview pane. To alleviate these concerns we have significantly shortened the banner and associated text.  

The revised banner will be rolled out to the university beginning November 19, 2020.   

This is how the banner will appear at the top of all faculty, staff and students’ external emails: 

New external email banner

We appreciate your feedback and support as we work to find solutions which both protect our users, as well as improve the general user experience.   

Visit this website for more information. If you have any questions, please open a ticket at uoft.me/esc.  

Kind regards,  

Information Security and Enterprise Applications and Solutions Integration  

Electronic Signature Information

Date: November 10, 2020
To:
Infotech Listserv
From:
Enterprise Applications and Solutions Integration
Re:
Electronic Signature Information

 

Dear colleagues,

We are excited to announce that a new electronic signature, self-service SharePoint Centre of Excellence site https://utoronto.sharepoint.com/sites/its-easi-esignature is now available for use.

The new SharePoint site has been a joint effort between Information Technology Services and divisional representatives to provide resources and guidance for divisions interested in e-signature solutions. E-signatures have been legal in Canada since 2004 and endorsed by PIPEDA (Personal Information Protection and Electronic Documents Act), however COVID-19 times have created new urgencies to digitize and optimize some processes where signatures are required.

The site provides detailed information on:

If you have any further questions, please contact us via the feedback form available.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Connect+Learn: UTORMFA self-enrollment training

Date: November 10, 2020
To: EITU, AMS, InfoTech
From: Enterprise Applications & Solutions Integration
Re: Connect+Learn: UTORMFA self-enrollment training

Hi everyone,

As many of you will know, Information Security is initiating a roll-out of the University of Toronto’s new multi-factor authentication (MFA) service UTORMFA. UTORMFA offers a significant contribution to the University’s mission to protect user accounts and data: this layer of security provides extra assurance for users and creates an additional barrier for anyone trying to gain unauthorized access to user accounts.

Staff, faculty and librarians across the tri-campus community are all encouraged to self-enroll in UTORMFA.​ This month, Connect+Learn will offer two sessions on the UTORMFA self-enrollment process to assist the University community in this transition.

Join Connect+Learn and representatives from Information Security on November 12 and November 19 to learn about:

  • What UTORMFA is
  • Why UTORMFA is important
  • How to self-enroll in UTORMFA

These sessions will feature a live walkthrough followed by a question and answer session. Please read the information below for session details and upcoming dates.

——————————————————————–

Self-Enroll in UTORMFA – Session 1
Thursday, November 12 at 12 p.m.

Join the Nov 12 meeting

Or call in (audio only):

+1 647-794-1609 Canada, Toronto

Phone Conference ID: 745 878 471#

Add to Calendar

Self-Enroll in UTORMFA – Session 2
Thursday, November 19 at 12 p.m.

Join the Nov 19 meeting

Or call in (audio only):

+1 647-794-1609 Canada, Toronto

Phone Conference ID: 890 905 769#

Add to Calendar

We look forward to seeing you there.

Kind regards,
EASI Connect+Learn

 

CIS 5.12.0 Release

Date: November 5, 2020
To: CIS Registrar’s Office users
From: Course Information System (CIS)
Re: CIS 5.12.0 Release

 

Dear CIS Registrar’s Office users,

We would like to inform you that CIS 5.12.0 is now live, with the notable changes listed below. Please refer to the Release Report for the full details.

If you have any questions or need support, please refer to our help documentation or submit a ticket to the Enterprise Service Centre.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre.

Sincerely,
Course Information System

Important: S/4HANA Corrected Instructions for MacOS Users

Date: November 3, 2020
To: IT Administrators
From: Enterprise Applications & Solutions Integration
Re: Important: S/4HANA Corrected Instructions for MacOS Users

 

Dear IT Administrators,

After the Go Live cutover for the S/4HANA Migration this morning, some users have notified us that they’re unable to login to the Administrative Management Systems (AMS) using MacOS.

The SAP GUI MacOS instructions for the AMS HANA connection had an error and they have been updated. Please refer to the updated AMS HANA details in the section “SAP GUI for Java Connection strings (Advanced Mode).”

If you have further questions, please contact us via the Teams private channel Divisional SAP GUI 760 Deployment where you will also see ongoing discussion with reference to this issue.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)