CR/NCR changes

Date: May 1, 2020
To:
Registrars
From: Student Information Systems
Re:
CR/NCR changes

 

Colleagues

As you know, the ROSI, ACORN and Degree Explorer teams have been working to implement changes to CR/NCR enrolment options to reflect academic continuity provisions. In divisions that regularly allow their students the option of choosing CR or NCR in place of the mark earned in a course, mechanisms to waive the restrictions on the number allowed and the use of those courses to meet certain requirements have been implemented. The functionality has also been extended to divisions that have not allowed the option for their students but choose to allow it now.

Details about the functionality have already been communicated to the divisions involved. If you have questions or if your division now wishes to be included, please let us know.

Please note, because the deadlines in some divisions for students to choose the CR/NCR option have been extended, the Fall 2019 and Winter 2020 tabs in ACORN will appear for a longer period this year.

Work is continuing to extend CR/NCR functionality to divisions that use letter and symbol grades instead of percentage marks. That will be completed shortly.

Many thanks to staff in the divisions and in the EASI-SIS group involved in this project for their attention, effort and creativity.

___________________________________________________

Rodney Branch
Manager, Client Services and Process Integration
Enterprise Applications & Solutions Integration (EASI & NGSIS)
University of Toronto

Updated ERDD-Web application launches

Enterprise Applications & Solutions Integration (EASI) and Financial Services are pleased to announce the launch of a new version of the Expense Reimbursement Direct Deposit (ERDD) application.  

While processes will remain the same for this application, it now has a new user interface with improved usability and accessibility. Users will continue to find the new ERDD-web application in the same location, along with Employee Self-Service, Manager Self-Service and My Research. 

The modernized and simplified user interface displays all claims on the homepage for easy tracking, and provides better search functionality, with the option to search by audit number, FI document number, claim name, personnel number, claimant name and status. The application also offers an improved layout of expense categories, helping users to select only those expenses that are important to their claims.  

screenshot of ERDD

Starting June 14, users will notice an improved user interface with the the  new ERDD-web application

This update leverages SAP’s new interface design principles and is part of the overall U of T Enterprise Modernization Program – a project that is set to upgrade the administrative management systems and transform the future for more than 33,000 staff and faculty.   

Learn more about the project on our webpage, along with details about an upcoming Connect+Learn session on June 15 from 3:00 p.m. to 4:00 p.m. and a recording of a past session. 

Visit the Financial Advisory Services and Training (FAST) webpage for details on documentation and support. 

Reminder: ERDD-web Application Update Launches June 14 – System Outage

Date: June 11, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: Reminder: ERDD-web Application Update Launches June 14 – System Outage

 

Hi everyone,

This is a reminder that Enterprise Applications & Solutions Integration (EASI) along with Financial Services will be launching a new version of the ERDD-web application. As part of this launch, ERDD-web, Employee Self-Service, Manager Self-Service and My Research will be unavailable from Saturday, June 12 at 5:00 a.m. to 12 p.m. The new ERDD-web application will be available on the morning of June 14. See the System Availability page for more details.

The new ERDD-web application leverages SAP’s new interface design principles, which provide an updated user interface with improved usability and accessibility. Based on testing done to date, we expect this to be a low change impact and functionality and business processes will remain the same.

The new ERDD-Web is part of the overall U of T Enterprise Modernization Program – a project that is set to upgrade the administrative management systems and transform the future for more than 33,000 staff and faculty.

Join us for an upcoming one-hour Connect+Learn session with the FAST Team to find out more about this application:

Tuesday, June 15 from 3:00 p.m. to 4:00 p.m.
Join Microsoft Teams Meeting
tel:+16477941609,,502266831#
Download to Calendar

This session provides: 

  • What has changed and what has not changed.
  • Navigating the new interface.
  • How to save/submit ERDDs.
  • How to search and locate ERDD claims.

Check out our webpage for more details and to watch a recording of a past Connect+Learn session. You can also find documentation for the ERDD-web application on this webpage.

Need help? Contact Financial Advisory Services and Training (FAST): fast.help@utoronto.ca

Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Absence Declaration Enhancement Connect+Learn Sessions

Date: June 11, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: Absence Declaration Enhancement Connect+Learn Sessions

 

Hi everyone,

As you may be aware, on July 6, 2021, Enterprise Applications & Solutions Integration (EASI) plans to release an upgrade to the Absence Declaration available in ACORN for students and currently in ROSI for Administrators. The new Absence Declaration has undergone usability testing by students and staff across all three campuses. It will allow administrators to track current, past and cancelled absences with more detail, including date, course, term, instructor, students’ notes and administrators’ notes.

The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

Join us for an upcoming 45-minute Connect+Learn session to find out more about this enhancement:

Tuesday, June 22 from 10:00 to 10:45 a.m.

Join Microsoft Teams Meeting

Call in (audio only):+1 647-794-1609,,290818897#  

Download to Calendar

 

Tuesday, June 29 from 1:00 p.m. to 1:45 p.m.

Join Microsoft Teams Meeting

Call in (audio only) +1 647-794-1609,,310728927#

Download to Calendar

Topics covered will include:

  • An introduction to the enhancement and details about the project.
  • Details on the changes you can expect.
  • How to navigate the interface in OASIS and what students will see in ACORN.
  • What processes have been modified, including reporting.
  • Details on how to update resources for students.

For weekly updates on upcoming sessions, visit the Connect+Learn website and subscribe to the newsletter.

We look forward to seeing you there!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

ERDD-Web Application Connect+Learn Sessions

Date: May 26, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: ERDD-Web Application Connect+Learn Sessions

Hi everyone,

As you may be aware, Enterprise Applications & Solutions Integration (EASI) along with Financial Services will be launching a new version of the ERDD-Web application on June 14, 2021. This is a continuation of the S/4HANA Migration Project, which is part of the overall U of T Enterprise Modernization Program – a project that is set to upgrade the administrative management systems and transform the future for more than 33,000 staff and faculty.   

The new ERDD-web application leverages SAP’s new interface design principles, which provides an updated user interface with improved usability and accessibility. Based on testing done to date, we expect this to be a low change impact and functionality and business processes will remain the same.

Join us for an upcoming one-hour Connect+Learn session with the FAST Team to find out more about this application:

Tuesday, June 8 from 2:30 to 3:30 p.m.
Join Microsoft Teams Meeting
tel:+16477941609,,331380883#
Download to Calendar

Thursday, June 10 from 11:00 a.m. to 12:00 p.m.
Join Microsoft Teams Meeting
tel:+16477941609,,417499449#
Download to Calendar

Tuesday, June 15 from 3:00 p.m. to 4:00 p.m.
Join Microsoft Teams Meeting
tel:+16477941609,,502266831#
Download to Calendar

Each session provides: 

  • What has changed and what has not changed.
  • Navigating the new interface.
  • How to save/submit ERDDs.
  • How to search and locate ERDD claims.

You can also check out our webpage for more details on the project.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Absence Declaration Enhancement July 2021

Date:  May 25, 2021
To:  ROSI Users
From: Student Information Systems
Re:  Absence Declaration Enhancement July 2021

 

In July 2021, Enterprise Applications & Solutions Integration (EASI) plans to release an upgrade to the Absence Declaration screens currently residing in ACORN for students and ROSI for Administrators.

The new Absence Declaration has undergone usability testing across all three campuses and will allow administrators to track absences with more detail, including date, course, term, instructor, students’ notes and administrators’ notes, as well as all past declarations.  The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

What changes can you expect? 

Administrators:

  • Will use OASIS to review, edit and create Absence Declarations instead of the current ROSI screens.
  • Will login using UTORid to an accessible, mobile-friendly user interface. We strongly recommend that you update to U of T’s multi-factor authentication service, used for applications that require high security.
  • For all other functions other than Absence Declaration, administrators can easily link back to ROSI.
  • Reporting will move from ROSI Express to an interim .CSV file download, providing more detailed information than previous reports.

Students:

  • Can declare an absence for specific courses and can add an optional note regarding the absence.
  • Will continue to go to the same interface – the functionality will be similar to the existing screen with the ability to associate specific courses to the absence.
  • Can conveniently select a date range versus selecting each day they were absent.
  • Can declare an absence up to 2 days in the past and up to 14 days in the future versus 14 consecutive days into the past.

Benefits

  • Saves administrators time by including administrative screens and reporting in one platform.
  • Provides a modernized solution with a mobile-friendly, accessible user interface.
  • Maintains access to and functionality of the current ROSI.

Please stay tuned for more details!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Student Legal Status display in ACORN

Date: May 19, 2021
To: Registrarial Community
From: Student Information Systems
Re: Student Legal Status display in ACORN

 

Dear Registrarial Colleagues:

Changes were recently made to the display of legal status information in ACORN: the ‘Entered Canada’ date as well as the ‘Valid from’ and ‘Valid to’ dates as recorded in ROSI (2 A E screen) are no longer shown. In the Profile & Settings menu, under Other Personal Information / Legal Information, students now see their legal status and country of citizenship only:

screenshot of legal information

If the student’s latest legal status in ROSI has expired, both their legal status and country of citizenship will display as ‘Unknown’.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

New course delivery mode codes for Fall 2021 and Winter 2022

Date: May 18, 2021
To: ROSI Users in Divisional Registrars’ Offices
From:
Rodney Branch, Student Information Systems 
Re:
New course delivery mode codes for Fall 2021 and Winter 2022

 

Dear Registrarial colleagues,

As you should now be aware, the new pandemic related course delivery mode codes and descriptions implemented last year have been approved to continue for the coming academic cycle with two new codes added to represent online delivery with in person final examinations. All five codes are now available in ROSI and the descriptions are available to students in ACORN. Please see notes below for specific implementation information.

ROSI

All five current delivery mode codes are available in ROSI: In Person (INPER), Online Synchronous (SYNC), Online Synchronous (In Person Final) (SYNIF), Asynchronous (ASYNC), Asynchronous (In Person Final) (ASYIF). These are the only codes that should be used for this coming Fall/Winter academic period. The older codes remain in the system as we will return to them in the future but they should not be used this year. Some notes about managing the codes:

  • Manual update: The delivery codes can be set or modified on the Maintain Activity Meeting Sections screen (1BAC)
  • Batch: Many divisions have not yet created their meeting sections. Delivery mode is one of the data elements that will be added when the meeting section is created via the Room Reservation System upload. Please ensure that the current codes are included in your batch preparations whether your division does this directly or with Learning Space Management (LSM).
  • Batch change: If your division has already created meeting sections and the delivery mode codes need to be changed in a significant number, EASI may be able to assist. Please contact us via the Enterprise Service Centre with your request. We will eventually need a file from you with the session code, academic activity code, section code, meeting section type and meeting section number as well as the new delivery mode code for entry.
  • Reports: To produce a list of your courses and sections, including the delivery mode recorded, make use of the Download Academic Activities report at 1DA (via Browser) or 1DB (to ROSI Files).

ACORN

We have updated all the descriptions in ACORN. They will be available in the course lookup and the enrolment cart. The code will appear in students’ personal timetables. Each description includes a statement that details can be found at the divisional website (links in the attached spreadsheet). If any of these require updating, please let us know as soon as possible via the Enterprise Service Centre (ESC).

Course Finder

The delivery mode code displays in Course Finder though the full description does not. There is a general statement on the main page indicating the details for specific meeting sections may be found on the divisional website. The statement doesn’t include a link.

If you have questions about any of the details in this memo, please contact me directly or put your question through the Enterprise Service Centre.

Thank you.

ERDD-Web Application Update

Date: May 11, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: ERDD-Web Application Update 

 

Hi everyone,

As a continuation of the S/4HANA Migration Project, Enterprise Applications & Solutions Integration (EASI) along with Financial Services will be launching a new version of the ERDD-web application in June 2021.

The new ERDD-web application leverages SAP’s new interface design principles, which provides an updated user interface with improved usability and accessibility. Based on testing done to date, we expect this to be a low change impact and functionality and business processes will remain the same.

This application is also part of the overall U of T Enterprise Modernization Program – a project that is set to upgrade the administrative management systems and transform the future for more than 33,000 staff and faculty.

Please stay tuned for documentation and Connect+Learn sessions closer to the launch.

Benefits:

  • Improved accessible user experience.
  • Modernized, simplified interface:
  • Displays all claims on homepage for easy tracking.
  • Allows you to select only items that are important to your claim (e.g. if you only need to create a claim for taxi costs – you simply select this item vs. searching through all claim options).
  • Allows you to finish tasks more efficiently.
  • Improved search functionality.

Check out our webpage for more details.

We look forward to providing updates as this project progresses!

Sincerely,

Enterprise Applications & Solutions Integration
Financial Advisory Services & Training (FAST)

AMS GUI Planned Outage for ATB Increase – May 11

Date: May 5, 2021
To:
AMS GUI Users
From:
Enterprise Applications & Solutions Integration
Re: AMS GUI Planned Outage for ATB Increase – May 11

 

Hi AMS GUI users,

Please be advised that the Administrative Management System (AMS) will not be available for GUI users from 5:00 p.m. on Tuesday, May 11, 2021 to 5:00 a.m. on Wednesday, May 12, 2021. This outage will allow for the preparation for the across-the-board (ATB) increase for USW, PM, AP, Confidential, and RA/SRA staff. More information can be found on the HR & Equity website.

All other AMS web-based systems, including Expense Reimbursement Direct Deposit (ERDD), My Research, Capital Project Portal, Invoice Workflow, Employee Self-Service (ESS), and Manager Self-Service (MSS) will be available during this time.

Please note that the Fiori Launchpad Reporting is available: this is the link to the new site. Use your UTORid to login and the detailed instructions can be found here: https://finance.utoronto.ca/knowledgecentre/intro-to-fiori-launchpad/.

See our System Availability page for more details.

Sincerely,

Enterprise Applications & Solutions Integration