AMS FI Fiscal Year-End Closure
This year, AMS will close for year-end processing on Tuesday, April 28 at 7 p.m. and will re-open on Friday, May 1 at 7 a.m.
Please note:
- uSOURCE will close on Tuesday, April 28 at 5 p.m. and will re-open on Friday, May 1 at 9 a.m.
- Concur (Travel & Expense Reimbursement) will remain available 24/7; however, posting claims or progressing the workflow after an approval is dependent on AMS and will automatically resume when AMS is available on May 1 at 7 a.m.
For information on the year-end deadlines, processing and reporting refer to the Financial Services website.
The following summarizes the AMS system availability during the fiscal year-end closure.
|
Service |
System Availability / Regular Hours |
Planned Outages |
|
Academic Administrative Appointments (AAA) |
Available |
Regular Hours (24 hours) |
|
AMS |
Unavailable |
April 28, 2026 at 7 p.m. to May 1, 2026 at 7 a.m. |
|
Capital Projects Portal |
Unavailable |
April 28, 2026 at 7 p.m. to May 1, 2026 at 7 a.m. |
|
Concur, Travel & Expense Reimbursement |
Available Posting claims or progressing the workflow after an approval is dependent on AMS and will automatically resume when AMS is available. |
Regular Hours (24 hours) |
|
Employee Self-Service & Manager Self-Service (ESS/Portal) |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.) |
|
EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify) |
Available |
Regular Hours (24 hours)
|
|
Fiori Launchpad Reporting |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.)
|
|
Invoice Workflow |
Unavailable |
April 27, 2026 at 5 p.m. to May 1, 2026 at 7 a.m. |
|
My Customer Account |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.) |
|
My Research (MR/Portal) |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.) |
|
Performance, Learning & Recruiting (SuccessFactors) |
Available |
Regular Hours (24 hours) |
|
SAP Asset Manager Mobile |
Available |
Regular Hours (24 hours) |
|
Service Order Requests |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.) |
|
Telephone Service Orders |
Available |
Regular Hours (24 hours) |
|
Telephone Directory Services |
Available |
Regular Hours (24 hours) |
|
uSOURCE (E-Procurement) |
Unavailable |
April 28, 2026 at 5 p.m. to May 1, 2026 at 9 a.m. |
|
UTime |
Available |
Regular Hours (24 hours) |
|
U of T Directory |
Available |
Regular Hours (24 hours) |
Administrative Management Systems (AMS)
Please note that the planned outage dates and times listed below refer to AMS availability. For details on HR paid record locking during pay runs, see below.
| Service | System Availability / Regular Hours | Planned Outages |
| Academic Administrative Appointments (AAA) | Daily, 4 a.m. to 1 a.m. |
From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. |
| AMS | Daily, 4 a.m. to 1 a.m. |
From Tuesday, March 3 at 5 p.m. to Wednesday, March 4 at 7 a.m., due to Bi-Weekly Pay Period 05. From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. From Tuesday, March 17 at 5 p.m. to Wednesday, March 18 at 7 a.m., due to Bi-Weekly Pay Period 06. From Monday, March 23 at 5 p.m. to Tuesday, March 24 at 7 a.m., due to Monthly Pay period 03 phase_01. From Tuesday, March 24 at 5 p.m. to Wednesday, March 25 at 7 a.m., due to Monthly Pay period 03 phase_02. From Monday, March 30 at 5 p.m. to Tuesday, March 31 at 7 a.m., due to Bi-Weekly Pay Period 07. From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 7 a.m., due to FI March month end. |
| Capital Projects Portal | Daily, 4 a.m. to 1 a.m. |
From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 7 a.m., due to FI March month end. |
| Concur, Travel & Expense Reimbursement |
24/7 Posting claims or progressing the workflow after an approval is dependent on AMS and will automatically resume when AMS is available. |
From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 7 a.m., due to FI March month end. |
| Employee Self-Service & Manager Self-Service (ESS/Portal) | Daily, 4 a.m. to 1 a.m. | From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. |
| EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify) | 24/7 |
From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. |
| Fiori Launchpad Reporting | Daily, 4 a.m. to 1 a.m. |
From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. |
| Invoice Workflow | Daily, 4 a.m. to 1 a.m. |
From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 7 a.m., due to FI March month end. |
| My Customer Account | Daily, 4 a.m. to 1 a.m. | From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. |
| My Research (MR/Portal) | Daily, 4 a.m. to 1 a.m. |
From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. |
| Performance, Learning & Recruiting (SuccessFactors) | 24/7 | |
| SAP Asset Manager Mobile | 24/7 |
From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. |
| Service Order Requests | Daily, 4 a.m. to 1 a.m. | |
| Telephone Service Orders | 24/7 | |
| Telephone Directory Services | 24/7 | |
| uSOURCE (E-Procurement) | 24/7 |
From Saturday, March 14 at 5 a.m. to 12 p.m., due to system maintenance. From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 9 a.m., due to FI March month end. |
| UTime | 24/7 |
|
| U of T Directory | 24/7 |
|
*During the Bi-Weekly pay run, the HR bi-weekly paid staff records are locked at 5pm and unlocked the following day after the payroll department approves the pay results. (Users will be notified.)
**During the Monthly pay run phase 1, the HR monthly paid records are locked at 5pm and remain locked during the following business day. (Users will be notified.)
***During the Monthly pay run phase 2, the HR monthly paid records are unlocked the following day after the payroll department approves the pay results. (Users will be notified.)
For comments/queries, please contact the AMS Production Control via email at: procntl@utoronto.ca
Student Information Systems (SIS)
Student Records and Services
| Service | System Availability / Regular Hours | Planned Outages |
|---|---|---|
|
Accommodated Testing Services |
24/7 | Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
|
ACORN |
24/7 | Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
|
Azure Data Studio |
24/7 | |
|
Degree Explorer |
24/7 |
Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
| EASI Institutional File Transfer | 24/7 | Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
| Elections | 24/7 | |
| eMarks |
Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
|
| Online Administrative Student Information System (OASIS) | 24/7 | Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
|
Power BI |
24/7 | |
| ROSI |
24/7 |
Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
| ROSI Express | 24/7 |
Mondays, periodically from 3 a.m. to 4 a.m. * Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
| ROSI Files | 24/7 | Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
| Safety Abroad Student Registry | 24/7 | Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
| Varsity Blues Registration System | 24/7 | Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
| Web Services/APIs | 24/7 | Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
Curriculum and Scheduling
| Service | System Availability / Regular Hours | Planned Outages |
|---|---|---|
| Course Information System | 24/7 | Friday, March 27 from 5 to 9 p.m., due to quarterly maintenance |
| Curriculum Management | 24/7 ** | |
| Curriculum Publisher | 24/7 ** | |
| Timetable Builder | 24/7 ** | |
| Transfer Explorer | 24/7 ** | |
| Transfer Navigator | 24/7 ** |
*Occasionally, we may need to take services down outside of scheduled downtime hours for technical reasons.
**Hours of operation are 24/7 unless otherwise indicated. Occasionally, we may need to take services down for technical reasons.