AMS FI Fiscal Year-End Closure
This year, AMS will close for year-end processing on Tuesday, April 28 at 7 p.m. and will re-open on Friday, May 1 at 7 a.m.
Please note:
- uSOURCE will close on Tuesday, April 28 at 5 p.m. and will re-open on Friday, May 1 at 9 a.m.
- Concur (Travel & Expense Reimbursement) will remain available 24/7; however, posting claims or progressing the workflow after an approval is dependent on AMS and will automatically resume when AMS is available on May 1 at 7 a.m.
For information on the year-end deadlines, processing and reporting refer to the Financial Services website.
The following summarizes the AMS system availability during the fiscal year-end closure.
|
Service |
System Availability / Regular Hours |
Planned Outages |
|
Academic Administrative Appointments (AAA) |
Available |
Regular Hours (24 hours) |
|
AMS |
Unavailable |
April 28, 2026 at 7 p.m. to May 1, 2026 at 7 a.m. |
|
Capital Projects Portal |
Unavailable |
April 28, 2026 at 7 p.m. to May 1, 2026 at 7 a.m. |
|
Concur, Travel & Expense Reimbursement |
Available Posting claims or progressing the workflow after an approval is dependent on AMS and will automatically resume when AMS is available. |
Regular Hours (24 hours) |
|
Employee Self-Service & Manager Self-Service (ESS/Portal) |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.) |
|
EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify) |
Available |
Regular Hours (24 hours)
|
|
Fiori Launchpad Reporting |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.)
|
|
Invoice Workflow |
Unavailable |
April 27, 2026 at 5 p.m. to May 1, 2026 at 7 a.m. |
|
My Customer Account |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.) |
|
My Research (MR/Portal) |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.) |
|
Performance, Learning & Recruiting (SuccessFactors) |
Available |
Regular Hours (24 hours) |
|
SAP Asset Manager Mobile |
Available |
Regular Hours (24 hours) |
|
Service Order Requests |
Available |
Regular Hours (Daily, 4 a.m. to 1 a.m.) |
|
Telephone Service Orders |
Available |
Regular Hours (24 hours) |
|
Telephone Directory Services |
Available |
Regular Hours (24 hours) |
|
uSOURCE (E-Procurement) |
Unavailable |
April 28, 2026 at 5 p.m. to May 1, 2026 at 9 a.m. |
|
UTime |
Available |
Regular Hours (24 hours) |
|
U of T Directory |
Available |
Regular Hours (24 hours) |
Administrative Management Systems (AMS)
Please note that the planned outage dates and times listed below refer to AMS availability. For details on HR paid record locking during pay runs, see below.
| Service | System Availability / Regular Hours | Planned Outages |
| Academic Administrative Appointments (AAA) | Daily, 4 a.m. to 1 a.m. |
|
| AMS | Daily, 4 a.m. to 1 a.m. |
From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 7 a.m., due to FI March month end. From Tuesday, April 14 at 5 p.m. to Wednesday, April 15 at 7 a.m., due to Bi-Weekly Pay Period 08. From Tuesday, April 21 at 7 p.m. to Wednesday, April 22 at 7 a.m., due to ‘Copy Plan to Budget’. From Wednesday, April 22 at 5 p.m. to Thursday, April 23 at 7 a.m., due to Monthly Pay period 04 phase_01. From Thursday, April 23 at 5 p.m. to Friday, April 24 at 7 a.m., due to Monthly Pay period 04 phase_02. From Tuesday, April 28 at 7 p.m. to Friday, May 1 at 7 a.m., due to FI April month end, FI Fiscal year end & Bi-Weekly Pay Period 09. |
| Capital Projects Portal | Daily, 4 a.m. to 1 a.m. |
From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 7 a.m., due to FI March month end. From Tuesday, April 21 at 7 p.m. to Wednesday, April 22 at 7 a.m., due to ‘Copy Plan to Budget’. From Tuesday, April 28 at 7 p.m. to Friday, May 1 at 7 a.m., due to FI April month end, FI Fiscal year end & Bi-Weekly Pay Period 09. |
| Concur, Travel & Expense Reimbursement |
24/7 Posting claims or progressing the workflow after an approval is dependent on AMS and will automatically resume when AMS is available. |
From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 7 a.m., due to FI March month end. From Tuesday, April 28 at 7 p.m. to Friday, May 1 at 7 a.m., due to FI April month end, FI Fiscal year end & Bi-Weekly Pay Period 09. |
| Employee Self-Service & Manager Self-Service (ESS/Portal) | Daily, 4 a.m. to 1 a.m. | |
| EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify) | 24/7 |
|
| Fiori Launchpad Reporting | Daily, 4 a.m. to 1 a.m. |
|
| Invoice Workflow | Daily, 4 a.m. to 1 a.m. |
From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 7 a.m., due to FI March month end. From Tuesday, April 21 at 7 p.m. to Wednesday, April 22 at 7 a.m., due to ‘Copy Plan to Budget’. From Monday, April 27 at 5 p.m. to Friday, May 1 at 7 a.m., due to FI April month end, FI Fiscal year end & Bi-Weekly Pay Period 09. |
| My Customer Account | Daily, 4 a.m. to 1 a.m. | |
| My Research (MR/Portal) | Daily, 4 a.m. to 1 a.m. |
|
| Performance, Learning & Recruiting (SuccessFactors) | 24/7 | |
| SAP Asset Manager Mobile | 24/7 |
|
| Service Order Requests | Daily, 4 a.m. to 1 a.m. | |
| Telephone Service Orders | 24/7 | |
| Telephone Directory Services | 24/7 | |
| uSOURCE (E-Procurement) | 24/7 |
From Tuesday, March 31 at 5 p.m. to Wednesday, April 1 at 9 a.m., due to FI March month end. From Tuesday, April 21 at 7 p.m. to Wednesday, April 22 at 7 a.m., due to ‘Copy Plan to Budget’. From Tuesday, April 28 at 5 p.m. to Friday, May 1 at 9 a.m., due to FI April month end, FI Fiscal year end & Bi-Weekly Pay Period 09. |
| UTime | 24/7 |
|
| U of T Directory | 24/7 |
|
*During the Bi-Weekly pay run, the HR bi-weekly paid staff records are locked at 5pm and unlocked the following day after the payroll department approves the pay results. (Users will be notified.)
**During the Monthly pay run phase 1, the HR monthly paid records are locked at 5pm and remain locked during the following business day. (Users will be notified.)
***During the Monthly pay run phase 2, the HR monthly paid records are unlocked the following day after the payroll department approves the pay results. (Users will be notified.)
For comments/queries, please contact the AMS Production Control via email at: procntl@utoronto.ca
Student Information Systems (SIS)
Student Records and Services
| Service | System Availability / Regular Hours | Planned Outages |
|---|---|---|
|
Accommodated Testing Services |
24/7 | |
|
ACORN |
24/7 | |
|
Azure Data Studio |
24/7 | |
|
Degree Explorer |
24/7 |
|
| EASI Institutional File Transfer | 24/7 | |
| Elections | 24/7 | |
| eMarks |
|
|
| Online Administrative Student Information System (OASIS) | 24/7 | |
|
Power BI |
24/7 | |
| ROSI |
24/7 |
|
| ROSI Express | 24/7 |
Mondays, periodically from 3 a.m. to 4 a.m. * |
| ROSI Files | 24/7 | |
| Safety Abroad Student Registry | 24/7 | |
| Varsity Blues Registration System | 24/7 | |
| Web Services/APIs | 24/7 |
Curriculum and Scheduling
| Service | System Availability / Regular Hours | Planned Outages |
|---|---|---|
| Course Information System | 24/7 | |
| Curriculum Management | 24/7 ** | |
| Curriculum Publisher | 24/7 ** | |
| Timetable Builder | 24/7 ** | |
| Transfer Explorer | 24/7 ** | |
| Transfer Navigator | 24/7 ** |
*Occasionally, we may need to take services down outside of scheduled downtime hours for technical reasons.
**Hours of operation are 24/7 unless otherwise indicated. Occasionally, we may need to take services down for technical reasons.