PROJECT OVERVIEW

The University of Toronto is upgrading its time and attendance solution to Ultimate Kronos Group’s (UKG) Pro Workforce Management solution, branded as UTime, ahead of the planned retirement of Kronos Workforce Central in 2025. UTime will provide an enhanced user experience with a refreshed look and feel, while maintaining the robust timekeeping functionality currently familiar to users.

This initiative, led by Information Technology Services in collaboration with the Division of People Strategy, Equity & Culture, and various divisions and faculties across the university, is anticipated to be completed by summer 2025.

As part of this upgrade, the project team is also introducing enhancements to optimize, automate, and improve administrative business operations across the university. These advancements will modernize processes and streamline workflows, supporting the university’s commitment to operational excellence.

WHAT DO YOU NEED TO KNOW?

U of T’s central timekeeping and advanced scheduling solution has over 7,000 users and is established in over 25 divisions, faculties and departments at the university. UTime has an improved look and feel while maintaining timekeeping functionality currently available in Kronos’ Workforce Central.

To facilitate a smooth transition to UKG’s Pro Workforce Management product, no new client groups will be onboarded until UTime has gone live and stabilized. However, for existing client groups, new managers/supervisors and users can continue to be added or modified in Workforce Central during the implementation.

PROJECT LEADERSHIP

• Ian MacEachern – Director, Benefits, Pensions & Payroll, Division of People Strategy, Equity & Culture Co-Sponsor (Process Owner)
• Swetlana Signarowski – Executive Director, Enterprise Applications & Solutions Integration Co-Sponsor (IT/Product Owner)
• Farah Ally – Senior Project Manager, Enterprise Applications & Solutions Integration
• Olenka Baron – Chief Financial Officer, Faculty of Applied Science & Engineering
• Kerry Benton – Financial and Payroll Officer, Hart House
• Darlene Chow – Director, Human Resources, University of Toronto Libraries
• Bernadette Fenton – Assistant Director, Human Resource Services, University of Toronto Scarborough
• Sharon Grandison – Director of Human Resources, Faculty of Kinesiology & Physical Education
• Paul Handley – Chief Administrative Officer, Office of the Dean, Faculty of Kinesiology & Physical Education
• Lori-Anne Hill – Director, Human Resources, Vice President Operations & Real Estate Partnerships
• Carmen Horvath – Manager, Finance & Payroll, Administrative Shared Services, Faculty of Applied Science & Engineering
• Neelam Khairullah – Manager, Payroll and Benefits, University of Toronto Mississauga
• Rebecca Ko – Director, Human Resources, Faculty of Dentistry
• Alison MacKenzie – Assistant Director, Human Resources, Vice President Operations & Real Estate Partnerships
• Clark Miller – Assistant Director, Digital Workforce & Analytics, Division of People Strategy, Equity & Culture
• Madelaine Panoulias – Director, Human Resources, Ontario Institute for Studies in Education
• Gary Raposo – Interim Assistant Director, Human Resources Information Systems, Enterprise Applications & Solutions Integration
• Monica Seymour – Assistant Director, Human Resources, University of Toronto Mississauga
• Roxana Torres – Manager, Payroll & Benefits, University of Toronto Scarborough