New OneDrive Storage Limit with A1 Licenses

Posted on by Lobsang Wangmo

February 9, 2024

Lobsang Wangmo

Enterprise Shared Services (EntSS), Microsoft 365 Announcements, OneDrive

Date: February 9, 2024
To:  InfoTech, EITU
From: Enterprise Applications & Solutions Integration
Re: New OneDrive Storage Limit with A1 Licenses

Dear colleagues,

Microsoft has begun communicating changes to storage allotments for Office 365 accounts. We have been informed that users with Office 365 online-only status will now have a limit of 100GB for OneDrive Storage.

Users will begin receiving warning notifications when approaching the new OneDrive storage limit. The default notification level is at 90 per cent storage capacity. At 100 per cent capacity, the user’s OneDrive will be limited to read-only access. Users can still download files, delete files, and empty recycle bins; however, no existing files will be available for editing and new files cannot be saved to OneDrive.

Below is the notification to the 141 impacted users (A1 licensed casuals/non-appointed faculty and staff). If you would like a list of your users, please contact me.

Thank you,

Vicki Vokas

Senior Manager, Digital Workplace

**********

EMAIL to be sent to impacted end users (141 A1 online apps users) 

Microsoft has begun communicating changes to storage allotments for Office 365 accounts. We have been informed that users with Office 365 online-only status will now have a limit of 100GB for OneDrive Storage.

Users will begin receiving warning notifications when approaching the new OneDrive storage limit. The default notification level is at 90 per cent storage capacity. At 100 per cent capacity, the user’s OneDrive will be limited to read-only access. Users can still download files, delete files, and empty recycle bins; however, no existing files will be available for editing and new files cannot be saved to OneDrive.

Please note that our records indicate that you have exceeded the 100GB storage limit. It is crucial that you promptly begin managing your file storage to continue to use your OneDrive. Please take immediate action to prevent any disruption to your OneDrive by Monday, April 12, 2024.

Recommended next steps:

  1. Check your storage:
    • Log in to your webmail (mail.utoronto.ca).
    • Select OneDrive from the app launcher (waffle-iron shaped icon) at the top left.
    • Storage use and total available appears in the bottom left corner.
    • Click on the storage to see details for cleanup in step 2, below.
  2. Delete or move files no longer in use such as:
    • Files older than two years or unnecessary versions of files.
    • Large videos or recordings.
  3. Store your personal files separately from UofT files:
    • Move personal files already saved to your school’s OneDrive to a personal account or to your local computer.
    • Music/photo should be removed and saved to a personal OneDrive or elsewhere.

If you have any questions or need support managing your OneDrive, please reach out to the Information Commons Help Desk by sending an email to help.desk@utoronto.ca.

Thank you,

Vicki Vokas

Senior Manager, Digital Workplace

Enterprise Applications & Solutions Integration, University of Toronto