The Enterprise Service Centre (ESC) is now live and available to the University’s staff and faculty! To experience ESC now, visit uoft.me/esc.

The University of Toronto is implementing a centrally supported service desk solution to streamline, track and respond to service requests to the central Information Technology Services and Human Resources & Equity divisions. The scope of the current project is expected to streamline over 40,000 annual HR&E requests and 38,000 ITS inquiries. The solution will serve as a model for implementation within other areas at the University.

The Enterprise Service Centre will provide a modern and improved employee experience, help to streamline a growing workload, allow for seamless collaboration and provide real-time data to make evidence-based decisions – providing employees with the information they need when they need it.

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HUMAN RESOURCES & EQUITY (HR&E)

The Enterprise Service Centre is part of the University's HR Technology Roadmap, a program projected to save $1.5 million annually. This project will lay the foundation for an enterprise-level service desk for the University. Learn more about the HR Service Centre.

INFORMATION TECHNOLOGY SERVICES (ITS)

The Enterprise Service Centre will consolidate a previous ticketing system, emails, phone calls and in-person questions. It will also offer self-service for commonly asked questions and provide updates to help employees learn about what’s new at the University.

WHAT IS THE IT SERVICE CENTRE? 

  • An integrated cross-departmental platform for service requests.  
  • A ticketing system to track and organize incidents and inquiries. 
  • ​A place to easily access process and knowledge documentation.​ 
  • A centralized information hub to generate performance analytics reports.
  • A single ServiceNow-based platform to facilitate everyday business processes. 

WHAT TO EXPECT 

  • Service catalogue – allows users search the catalogue by category to submit online requests. 
  • Knowledge base – allows users to easily search a database of articles that are linked and categorized based on relevance to frequently asked questions and topics. 
  • Dashboards and analytics – allows users to view important data at a glance and prioritize tasks. 
  • Ticketing system – allows users to quickly submit and track support incidents and inquiries.

BENEFITS

  • Improved digital experience with transition from manual to automated processes.
  • Improved employee experience with tools and metrics to make evidence-based decisions.
  • Increased efficiency and consistency in approach to service request resolution – with the goal of answering employees’ questions the first time.
  • Improved identification and resolution of reoccurring problems.
  • Foundation for future interoperability, process transformation, and user adoption across the University.

TIMELINE