To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS Now Available and Future Outage Reminder – SAP Enterprise Modernization
Dear all AMS users,
The Cutover Dry Run #1 has been completed for the S/4HANA Migration and the Administrative Management Systems (AMS) are now available.
As you may be aware, this and future dry runs will simulate the Go Live weekend’s activities in early November, and will help to ensure all functions continue to work properly as we transition to a new platform for AMS.
Below is a reminder of future outages – when all administrative management systems (see below for the specific affected systems) marked with an “x” will be offline:
| Affected Systems | Cutover Dry Run #2
Friday, October 9 from 5:00 p.m. to Tuesday, October 13 at 7 a.m.
|
Pre Go Live Prep
Saturday, October 24 from 7:00 a.m. to 5:00 p.m.
|
October Fiscal Month End & November 3 Bi-weekly Pay
Friday, October 30 from 5:00 p.m. to Saturday, October 31 at 12:00 p.m. |
Go Live
Saturday, October 31 from 12:00 p.m. to Tuesday, November 3 at 7:00 a.m.
|
|---|---|---|---|---|
| AMS (FIS, HRIS and RIS) |
X |
X |
X |
X |
| RPT |
✓ |
✓ |
✓ |
✓ |
| Capital Project Portal and Invoice Workflow |
X |
X |
X |
X |
| Employee Self-Service & Manager Self-Service (ESS/Portal) |
X |
X |
✓ |
X |
| Expense Reimbursement Direct Deposit (ERDD Availability) |
X |
X |
X |
X |
| Kronos |
✓ |
✓ |
✓ |
✓ |
| My Research (MR/Portal) |
X |
X |
✓ |
X |
| Performance,
Learning & Recruiting (SuccessFactors) |
✓ |
✓ |
✓ |
✓ |
| uSOURCE (E-Procurement) |
X |
X |
X |
X |
*The systems that have a checkmark will be available during the regularly published availability hours. See the website for more details.
Please note:
- RPT instance/clone (containing October Month End + November 3 Bi-weekly pay) will be available to end users on Monday, November 2 (and beyond) so that Business Officers (and anyone else) can review their pre- migration balances and reports and begin/complete the reconciliation of their October Month End balances.
- Documentation will be made available to provide some guidance on how to “back out” the November 3 payroll activity from their Funds Management report balances so they can reconcile to their October Month End Monthly Statement of Account balances.
- The Student Information Systems will still be available during these outages.
- As we move closer to the Go Live date, additional detailed communication and documentation will be provided.
Learn more about the U of T Enterprise Modernization Program.
Thank you for your support in making these improvements.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)