CR/NCR changes

Date: May 1, 2020
To:
Registrars
From: Student Information Systems
Re:
CR/NCR changes

 

Colleagues

As you know, the ROSI, ACORN and Degree Explorer teams have been working to implement changes to CR/NCR enrolment options to reflect academic continuity provisions. In divisions that regularly allow their students the option of choosing CR or NCR in place of the mark earned in a course, mechanisms to waive the restrictions on the number allowed and the use of those courses to meet certain requirements have been implemented. The functionality has also been extended to divisions that have not allowed the option for their students but choose to allow it now.

Details about the functionality have already been communicated to the divisions involved. If you have questions or if your division now wishes to be included, please let us know.

Please note, because the deadlines in some divisions for students to choose the CR/NCR option have been extended, the Fall 2019 and Winter 2020 tabs in ACORN will appear for a longer period this year.

Work is continuing to extend CR/NCR functionality to divisions that use letter and symbol grades instead of percentage marks. That will be completed shortly.

Many thanks to staff in the divisions and in the EASI-SIS group involved in this project for their attention, effort and creativity.

___________________________________________________

Rodney Branch
Manager, Client Services and Process Integration
Enterprise Applications & Solutions Integration (EASI & NGSIS)
University of Toronto

Reminder: Connect+Learn Sessions for all AMS GUI Print Users

Date: September 6, 2022
To: AMS GUI Print Users
From: Enterprise Applications & Solutions Integration and Financial Advisory Services & Training
Re: Reminder: Connect+Learn Sessions for all AMS GUI Print Users

 

Dear AMS GUI Print Users,

In an ongoing effort to improve the AMS user experience, Enterprise Applications & Solutions Integration (EASI) has implemented a new solution that makes printing reports from AMS and ROSI faster, easier and safer. This will allow you to print reports to any printer and email reports directly from AMS.

This is a reminder to join an upcoming Connect+Learn session to learn how you can use front-end printing to conveniently print to PDF, email PDFs or print hard copies. We highly encourage AMS users to attend one of these sessions and begin using front-end printing as soon as possible, as we will be defaulting to this option in early 2023.

This transition represents minimal change to business processes for departments.

Thursday, September 8 from 10:30 a.m. to 11:30 a.m.
Join Microsoft Teams Meeting 

Download to Calendar 

 

Tuesday, September 13 from 2:30 p.m. to 3:30 p.m.

Join Microsoft Teams Meeting 

Download to Calendar

This session will discuss:

  • Why this initiative is important
  • How the EMMA project will make printing AMS report to PDF faster and easier
  • Printing AMS reports directly to any printer
  • Emailing reports
  • Updating default print settings

Need help? Contact Financial Advisory Services and Training (FAST): fast.help@utoronto.ca.

View documentation and resources on the Financial Services website.

Sincerely,

Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Connect+Learn Sessions for AMS/SAP Printing and Emailing PDFs

Date: August 23, 2022
To: InfoTech Listserv, AMS SAP GUI Users
From: Enterprise Applications & Solutions Integration and Financial Advisory Services & Training
Re: Connect+Learn Sessions for AMS/SAP Printing and Emailing PDFs

 

Dear IT Administrators,

As mentioned in an email sent to the Infotech listserv on August 19, Enterprise Applications & Solutions Integration (EASI) is seeking a vendor solution to replace an existing back-end print relay server called EMMA. This server was created in 1995 and processes print jobs from SAP and ROSI. As part of this project, we are helping users transition most print jobs to an existing front-end printing solution that is more effective and operates as an alternate to EMMA.

With front-end printing, the print jobs will flow via AMS SAP GUI and will be sent to printers already set up on users’ desktop machines. AMS SAP GUI users can use an alternate printer code called “LOCL” (Windows)/”LOCM” (Mac) in their print menu, and conveniently print to PDF or to their local printer. This transition to front-end printing will help to reduce costs, improve security and lessen IT administrators’ workload in setting up printing.

Please note the message below was sent to AMS SAP GUI users through the AMS listserv regarding upcoming Connect+Learn sessions and documentation provided by the Financial Advisory Services and Training (FAST) team.

**********************************

Enterprise Applications & Solutions Integration (EASI) is seeking to implement a new solution to replace an outdated print relay server called EMMA. As part of this project, we are helping users transition most print jobs to an existing front-end printing solution that is more effective and operates as an alternate to EMMA. This transition to front-end printing will help to reduce costs, improve security and provide more comprehensive support.

This transition represents minimal change to business processes for departments. We recommend that users begin to use this method of printing as we will be defaulting to this option in early 2023.

Join an upcoming Connect+Learn session to learn how AMS SAP GUI users can use front-end printing to conveniently print to PDF, email PDFs or print hard copies:

Thursday, September 8 from 10:30 a.m. to 11:30 a.m.
Join Microsoft Teams Meeting 

Download to Calendar 

 

Tuesday, September 13 from 2:30 p.m. to 3:30 p.m.

Join Microsoft Teams Meeting 

Download to Calendar

This session will discuss:

  • Why this initiative is important
  • How the EMMA project will make printing AMS report to PDF faster and easier
  • Printing AMS reports directly to any printer
  • Emailing reports
  • Updating default print settings

Need help? Contact Financial Advisory Services and Training (FAST): fast.help@utoronto.ca.

Sincerely,

Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Connect+Learn Sessions for AMS/SAP Printing and Emailing PDFs

Date: August 23, 2022
To: AMS SAP GUI Users
From:
Enterprise Applications & Solutions Integration and Financial Advisory Services & Training 
Re: Connect+Learn Sessions for AMS/SAP Printing and Emailing PDFs

 

Dear AMS SAP GUI Users,

Enterprise Applications & Solutions Integration (EASI) is seeking to implement a new solution to replace an outdated print relay server called EMMA. As part of this project, we are helping users transition most print jobs to an existing front-end printing solution that is more effective and operates as an alternate to EMMA. This transition to front-end printing will help to reduce costs, improve security and provide more comprehensive support.

This transition represents minimal change to business processes for departments. We recommend that users begin to use this method of printing as we will be defaulting to this option in early 2023.

Join an upcoming Connect+Learn session to learn how AMS SAP GUI users can use front-end printing to conveniently print to PDF, email PDFs or print hard copies:

Thursday, September 8 from 10:30 a.m. to 11:30 a.m.
Join Microsoft Teams Meeting 

Download to Calendar 

 

Tuesday, September 13 from 2:30 p.m. to 3:30 p.m.

Join Microsoft Teams Meeting 

Download to Calendar

This session will discuss:

  • Why this initiative is important
  • How the EMMA project will make printing AMS report to PDF faster and easier
  • Printing AMS reports directly to any printer
  • Emailing reports
  • Updating default print settings

Need help? Contact Financial Advisory Services and Training (FAST): fast.help@utoronto.ca.

Sincerely,

Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Transitioning AMS SAP GUI Users to Front-End Printing Process

Date: August 19, 2022
To: IT Administrators
From: Enterprise Applications & Solutions Integration and Financial Advisory Services & Training
Re: Transitioning AMS SAP GUI Users to Front-End Printing Process

 

Dear IT Administrators,

Enterprise Applications & Solutions Integration (EASI) is seeking a vendor solution to replace an existing back-end print relay server called EMMA. This server was created in 1995 and processes print jobs from SAP and ROSI. As part of this project, we are helping users transition most print jobs to an existing front-end printing solution that is more effective and operates as an alternate to EMMA.

With front-end printing, the print jobs will flow via AMS SAP GUI and will be sent to printers already set up on users’ desktop machines. AMS SAP GUI users can use an alternate printer code called “LOCL” (Windows)/”LOCM” (Mac) in their print menu, and conveniently print to PDF or to their local printer. This transition to front-end printing will help to reduce costs, improve security and lessen IT administrators’ workload in setting up printing.

The print to PDF method for Windows uses Microsoft print to PDF. This is available by default for all Windows 10 users. However, if it has been removed please refer to these instructions from Microsoft. For older devices, users can continue to use print to PDF as usual.

To support users, the Financial Advisory Services and Training (FAST) team will be providing Connect+Learn sessions on September 8 and September 13 and later in fall 2022. They will also be providing resources on the FAST website, including instructions for Windows and Mac users.

We will be sending out details about the Connect+Learn sessions and documentation to users during the week of August 22, and will post the message to the Infotech listserv.

In future phases of the project, U of T will seek to implement a new solution to replace EMMA to accommodate select print jobs that require back-end printing (e.g. cheques, transcripts etc.).

Questions? Contact Farah Ally, EASI Project Manager – farah.ally@utoronto.ca

Sincerely,

Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

U of T launches updated Degree Confirmation app

An exterior saturated and colourful photo of Convocation Hall shortly after the rain

The University of Toronto has launched a new version of the Degree Confirmation application, helping prospective employers, educational institutions and identity verification companies verify graduates’ credentials quickly and accurately.

The updated application provides an improved user experience along with automated search and matching capabilities that drastically reduce manual administrative processes.

“The previous application was complex and required organizations to enter a lot of information perfectly – keystroke for keystroke,” says Samantha Smith, assistant director with the Office of Convocation. “Now we’ve simplified the information required and we’ve streamlined processes to provide timely confirmation, ultimately helping graduates move on to their next steps.”

Instead of typing in a graduate’s full name, partial date of birth or student number, exact degree title and year of graduation, the updated application simply requires a graduate’s first and last name, partial date of birth, and if available, student number. Once personal information is provided, the application verifies credential information using U of T’s Student Information System.

If an organization is unable to verify a graduate’s credentials, due to multiple possible matches or a single partial match, the request is automatically sent to the Office of Convocation for follow up.

The streamlined process also allows organizations to submit multiple confirmations in one batch, pay for all confirmations at the same time and receive PDF and email receipt for their records.

To revamp the application, Enterprise Applications & Solutions Integration (EASI) worked in partnership with the Office of Convocation to research best practices at other educational institutions, analyze requirements and create prototypes for testing. They also worked closely with U of T’s Freedom of Information and Protection Privacy Office to ensure compliance with The Freedom of Information and Protection of Privacy Act (FIPPA).

“This project is a great example of collaboration between different areas of the university,” says Evan Moir, product manager with EASI. “It was really important to focus on a user-centred approach and to fully understand business needs through research and usability testing.”

This user-centred approach, and improved search and verification process, has drastically reduced manual workload for the Office of Convocation, which receives over 7,500 degree confirmation requests each year.

“In the past we would have between 600 to 780 follow-up requests per month. Now, we have between 250 and 350, and the system helps us conduct those follow ups quickly,” says Smith. “Degree confirmation requests peak in spring and fall which coincides with convocation and graduates applying for jobs. This updated application has reduced a significant workload during our peak time but as importantly, offers a fast, convenient, and reliable service.”

The Office of Convocation is responsible for the logistical details of the student and guest related elements of convocation for all university campuses and federated colleges. Annually, this totals 20,000 students and 40,000 guests. The office is also responsible for the reissue of degrees and diplomas, and certification of degree letters.

To date, the application has been highly successful. Since its launch in March 2022, 83 per cent of all degree confirmation requests were automatically resolved by the system, with only 17 per cent requiring manual follow up by the Office of Convocation.

“We’ve been really pleased with the updated application and we want a system that reflects well on the university,” says Smith. “The application provides quicker degree confirmations for organizations, lessens the workload for our staff, and ultimately provides timely support for our graduates to pursue further education and careers.”

Successful Launch – U of T Electronic Funds Transfer Payment Pilot Project

Date: August 12, 2022
To: Departmental Administrators
From: Electronic Funds Transfer Pilot Project Team
Re: Successful Launch – U of T Electronic Funds Transfer Payment Pilot Project

 

Dear Departmental Administrators,

We are pleased to announce that the University of Toronto has successfully launched Electronic Funds Transfer (EFT) payment pilot project. Pilot vendors started receiving EFT payments on August 11.

This pilot project vetted select Canadian currency vendors to transition from payments by paper cheque to direct deposit, offering increased payment speed while reducing processing costs for the University and vendors. Thirty-three vendors were selected for the EFT pilot due to their transaction volume and spend and have been onboarded to the Enterprise Service Centre.

In late August, we will be conducting a survey with participating vendors to gather feedback on potential improvements for future EFT rollout to additional vendors. Please stay tuned for more details on Phase 2 and future onboarding plans.

Interested in viewing participating vendors and learning more about changes for users? Visit Financial Services’ webpage for details.

Questions? Please contact Kirin Jeffery, EFT Project Manager, at kirin.jeffery@utoronto.ca for specific questions.

Thank you to everyone who has helped to make this project a success, and we look forward to future phases of this exciting project.

Sincerely,

EFT Pilot Project Team

Launch Aug. 11 – U of T Electronic Funds Transfer Payment Pilot Project

Date: August 8, 2022 
To:
Departmental Administrators
From:
Electronic Funds Transfer Pilot Project Team
Re: Launch Aug. 11 – U of T Electronic Funds Transfer Payment Pilot Project

 

Dear Departmental Administrators,

The University of Toronto is excited for the upcoming launch of Electronic Funds Transfer (EFT) payment on August 11, 2022.

This pilot project has vetted select Canadian currency vendors to transition from payments with a paper cheque to direct deposit payments, offering increased payment speed while reducing processing costs for the University and vendors. Vendors were selected for the EFT pilot due to their transaction volume and spend.

The onboarding process for this pilot project was highly successful, and we will conduct a survey in August with participating vendors to gather feedback on potential improvements for future EFT rollout to additional vendors.

The EFT pilot project represents minimal change to business processes for departments.

Details to Remember: 

  • As part of the process to move vendors on to EFT payments, a special final cheque run for EFT vendors will be processed on August 9, 2022.
  • All invoices (except holdback invoices) pertaining to the pilot vendors entered in the system before this special payment run (regardless of due date) will be paid via cheque. Any invoices entered in the system after this special run will be paid via EFT when due.
  • EFT vendors will start to receive EFT payments on August 11.
  • EFT vendors may be blocked from posting entries briefly for the payment method change process.

Interested in learning more about changes for users? Visit Financial Services’ webpage for details.

Questions? Please contact Kirin Jeffery, EFT Project Manager, at kirin.jeffery@utoronto.ca for specific questions.

Thank you to everyone who has helped to make this project a success.

Sincerely,
EFT Pilot Project Team

Launch Aug. 11 – U of T Electronic Funds Transfer Payment Pilot Project

Date: July 27, 2022
To: Departmental Administrators
From:
Electronic Funds Transfer Pilot Project Team
Re: Launch Aug. 11 – U of T Electronic Funds Transfer Payment Pilot Project

 

Dear Departmental Administrators,

The University of Toronto is pleased to announce that the pilot project for Electronic Funds Transfer (EFT) payment is scheduled to launch on August 11, 2022.

This project has vetted select Canadian currency vendors to transition from payments with a paper cheque to direct deposit payments, offering increased payment speed while reducing processing costs for the University and vendors. Vendors were selected for the EFT pilot due to their transaction volume and spend. This pilot project will provide a foundation for future EFT rollout to additional vendors.

The EFT pilot project represents minimal change to business processes for departments.

As part of the process to move vendors on to EFT payments, a special final cheque run for EFT vendors will be processed on August 8, 2022.

All invoices pertaining to the pilot vendors entered in the system before this special payment run (regardless of due date) will be paid via cheque. Any invoices entered in the system after this special run will be paid via EFT when due.

Vendors may be blocked from posting entries briefly for the payment method change process.

Interested in learning more about changes for users? Visit Financial Services’ webpage for details about:

  • Participating vendors
  • An overview of the project
  • Highlights for Financial Administrators
  • Documentation and Simulations Related to the EFT Initiative and FIS reporting and processing
  • Contacts

Questions?

Please contact Kirin Jeffery, EFT Project Manager, at kirin.jeffery@utoronto.ca for specific questions.

Sincerely,
EFT Pilot Project Team

Please Limit Usage in ROSI and Related Systems on Friday, July 29

Date: July 25, 2022
To: ROSI Users; Registrar’s Offices
From: Student Information Systems
Re: Please Limit Usage in ROSI and Related Systems on Friday, July 29

 

To all ROSI / ROSI Express / Degree Explorer / Rocket Shuttle Users:

Friday, July 29 will be a very heavy enrolment day for students in ACORN, and we expect higher than normal system resource usage for most of the morning.

Please avoid running any ROSI or ROSI-related processes that might place any additional burden on the system between 8 am and 1 pm on Friday, July 29.

Processes to avoid include:

  • ROSI downloads
  • ROSI batch jobs
  • ROSI admissions correspondence batch printing
  • ROSI Express reports
  • Rocket Shuttle, Data Studio or Power BI queries against the ROSI production database (Queries against the ROSI Replica are permitted)
  • Degree Explorer reports and program assessments
  • Student Records Web Services (SRWS) API
  • RXP REST API

On this heavy enrolment day, students will be restricted from accessing some ACORN functions.

After 1 pm on Friday, restrictions on the systems will be lifted.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,

Student Information Systems