EMS Web App
The EMS Web App is a browser-based interface that helps you find and book available workspaces as well as schedule and manage meetings, events, and services.
- See room alerts, features, images, & capacities
- Search by setup, capacity, or favorite locations
- Reserve meetings, desks, shared spaces, services, & video conferencing
- Include terms and conditions on bookings
- Use form fields for custom questions
Outlook Add-in
EMS for Outlook is an optional add-in that integrates the EMS room reservation process directly with Microsoft Outlook.
EMS Desktop Client
Admins & expert users will use the Desktop Client to do everything in EMS, including:
- Book a meeting
- Approve requests
- Send meeting and order confirmations
- Change or cancel reservations
- Resolve room or meeting conflicts
- Link services and reservations
- Manage service orders
- Create alerts to notify users
- Track resource usage
- Create and run utilization reports
- Assign permissions
- Distribute daily worksheets
Room Sign App
The Room Sign App displays real-time meeting information and at-a-glance room availability on wall-mounted room signs
- Easily view color-coded meeting details and the daily schedule for the room
- Schedule a room on the spot for ad hoc meetings
- Check in to meetings prior to start
- Extend a reservation for a meeting that is running long
- Auto-cancel a meeting that does not occur
Mobile App (Direct Spaces)
Direct Spaces offers all the power of EMS’s workplace and campus management platform via a modern, easy-to-use mobile interface so you can access the right information directly at your point of need.
- Create reservations and check-in via QR code
- Search and filter spaces by room capacity, availability or favorites
- Receive prompts to check-in, cancel or reschedule a reservation
- Work in any country with multi-language support and regional date formatting
Reports & Queries
EMS provides more than 110 reports and a custom query builder for use throughout the meeting and event lifecycle — from setup and invoicing to billing and utilization analysis.
- Daily – Summary, service, and other reports that describe activities over one or more days.
- Sales – Details of sales associated with reservations, resources, and more.
- Statistics – Insights you need to understand use and organizational activity.
- Exception – Clarifies the incorrectly run or allocated resources, templates, or systems.
- Billing – All reports for transactions, invoices, and other statements.
- Hoteling – Reports specific to office hoteling practices and QR codes for room cards.
- Other – Summary reports on cancellations and reservations.