December 2 Payroll Posting Enhancement Details

Posted on by Katie Babcock

November 29, 2023

Katie Babcock

Administrative Management Systems (AMS)

In preparation for the December 2, 2023 technical back-end update to the payroll posting program, highlighted below are a few minor changes that users may notice moving forward:

  1. Payroll reserves related to Teaching Assistants (TAs) stat holiday pay will now include a more accurate calculation by using the correct end date. An example of the updated reserve calculation and end date are shown below on the Payroll Distribution Report. 

    This is an example of one TA employee in Funds Center 100205. Employee's last payment is in November. Current funds reserves for this employee in October is the last recurring payment plus 5 more stat holiday payment. In the new world, the reserves for this employee will only be one payment plus one stat holiday pay.

     

  2. The monthly benefits payment in the Payroll Distribution Report (see below) will now include the levy for that individual.
    This example shows the postdoc benefit levy is not on the current payroll distribution report but it will be included in the future payroll distribution report.

     

    The benefit levy for Postdoctoral Fellows (PDFs) will now be posted as a 61-series payroll document, previously a 10-series journal entry, and will post to GL account 800999.

    PLEASE NOTE: Any retroactive PDF levy payments will continue to be posted by journal entry using GL account 800960.

     

    This screenshot explains the retro postdoc benefit levy is still posted to GL with SA type of document while the current postdoc benefit levy is posted with YP type document.

    This screenshot explains the retro postdoc benefit levy is still posted to GL with SA type of document while the current postdoc benefit levy is posted with YP type document.

     

  3. Payroll entries that have been posted with both a Cost Centre and Internal Order will only be posted to the Internal Order.  Users will no longer see the cost centre when they view the Payroll Distribution Report or the Line Item Reports.  Departments are encouraged to update any payroll entries at their earliest convenience to just include a cost center OR internal order (not both).
    This screenshot shows an example of one employee who has both cost center and order in the cost element when payroll is posted to FI in current situation. Cost center will be blank in the future for this employee.

     

  4. For Ancillary Operations only – Payroll related postings that previously included ‘blank’ business area will now include the relevant business area. For example, postings to GL account 530100 – UofT Gross pay: memo entry, that previously had no business area included, will now include the relevant business area.  As a result, GL account totals summarized at the business area level will now net to zero.

If you have any questions related to the above changes, please submit a support ticket to the Enterprise Service Centre.