Licensing and Office 365 ProPlus

What is the University’s Office 365 licensing structure? 

The University of Toronto’s Office 365 licensing structure offers two primary licensing entitlements: A1 and A3. Please review the Office 365 User Types table to determine which licensing type you fall under. View Microsoft’s Education Plan to determine which products your licensing entitlement grants access to.

Office 365 User Types

 User type Works at the University? O365 license entitlement
Appointed faculty, librarians and administrative staff  Yes  A3 (see note 1)
Sessionals and stipendiary Yes A3/A1 (see note 2)
Clinicians/status-only appointments No A1
Teaching assistants Yes (see note 3) A3
Retired faculty, librarians and staff with alumni relationship No A0 (see note 4)
Alumni No A0


  1. License assigned varies according to need.
  2. Entitlement may be applied and revoked depending on absence duration.
  3. Teaching assistants may obtain A3 from their student roles.
  4. A0 users can retain certain email privileges. Visit the Information Commons website for more information.

How can I purchase additional Office 365 products for use at the University? 

University divisions can request to license applications that are not included in the Office 365 suite. Example requests could include: 

  • Access to tools such as Project Online or PowerBI 
  • Linking phone numbers to a specific team on Teams 

Access to these products requires ordering from Microsoft and assigning the license to the purchaser. To request a specific product, please submit an order through the University’s online Licensed Software Office (LSO). Staff with access to U of T departmental FIS accounts can also make software purchases through uSOURCE. 

Please note that the availability of specific software is determined by the University’s vendor agreements. If you are accessing the LSO from outside the U of T network you will be required to use the UTORvpn. 

Can I use Office 365 products on my home devices? 

If you are a current U of T faculty, librarian or staff member with an appointment of 20 percent or more you can download desktop versions of Microsoft Office on up to five personal machines (Mac or PC). You can also run the Office 365 mobile apps (Word, Excel and PowerPoint) on up to five mobile devices.  

To find out which apps are available for download, log into Office 365 through UTmail+ and select ‘My account’ from under your user icon. Click ‘Apps & devices’ to see both mobile and desktop download options.