U of T is currently working to replace its current phonebook directory with a more modern, accurate and mobile-friendly website – it’s a development that will provide users with a completely revamped and accessible interface, available on tablets and phones.

Since fall 2019, Information Technology Services along with Human Resources & Equity have worked to improve data accuracy and have also conducted extensive research, design and usability testing across all three campuses.

The Public Search Module launched on July 29 and the Authenticated Search and Departmental Administrator Modules will launch on August 11. 


Have questions? Check out a list of frequently asked questions and table of changes.

WHAT WILL USERS BE ABLE TO DO?

This new phonebook directory will ease Departmental Administrators’ workload, since staff and faculty can update secondary information (for example alternate email/phone number). Primarily, Departmental Administrators will need to maintain departmental-specific contact information.

Staff and faculty can select pre-existing information:

  • HR phone number (the phone number HR will use in official communications to staff and faculty)
  • HR contact email (the email HR will use in official communications to staff and faculty)

Staff and faculty can update:

  • Secondary phone number (cell phone or U of T number)
  • Additional U of T email addresses (e.g. rotman.utoronto.ca)

Departmental Administrators:

  • Manage departmental contact information
  • Update employee records as required

More information will be provided during our upcoming Departmental Administrator training sessions

TRAINING - AUTHENTICATED AND DEPARTMENTAL ADMINISTRATOR MODULES

We would like to invite you to training sessions for Departmental Administrators on the new Phonebook Directory to review the Authenticated Search and Departmental Administrator Modules, and the minor changes that will be introduced. 

Registration not required. 

We hope you can join us for one of the following sessions:

August 19 from 1:00 p.m. to 2:00 p.m.

Join Microsoft Teams Meeting

+1 647-794-1609   Canada, Toronto (Toll)

Conference ID: 223 500 462#

Add to calendar

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August 20 from 1:00 p.m. to 2:00 p.m.

Join Microsoft Teams Meeting

+1 647-794-1609   Canada, Toronto (Toll)

Conference ID: 990 887 1#

Add to calendar

 


  Can't attend the training sessions or want to review the information again? Check out a recording in Microsoft Stream.

Click here to see a PDF of the presentation slide deck.

BENEFITS

Public Search – Available to all internal and external users

  • Will allow for users to easily search for staff, faculty members and division or department information.
  • Will offer more reliable and robust data due to a new process flow, continuous data cleansing and automation.
  • Similar to Google, the site will take the guesswork out of searching by providing autosuggestions, and will guide people through the searching process with helpful tips.
  • Will display helpful information from all three campuses, including emergency, media and safety contacts.
  • Will provide a more modern user experience, which is accessible and mobile-friendly.

Authenticated Search – Available to U of T staff and faculty when they log in using their UTORid

  • Will provide a self-serve option, allowing users to update their contact information.
  • Will allow users to download a list of search results and departmental contacts.

Departmental Administrator Module 

  • Will ease Departmental Administrators’ workload, since staff and faculty can update secondary information (for example alternate email/phone number). Primarily, Departmental Administrators will need to maintain departmental-specific contact information.

TIMELINE

CONTACT

Brian Galvis
IT Project Manager, EASI
brian.galvis@utoronto.ca