As a Departmental Administrator, you’ll notice that the new phonebook streamlines your workflow. With this new directory, staff will be able to add additional phone numbers and email addresses and select their preferred HR Contact Phone Number and Email Address.
Please note: the U of T Phonebook Directory is supported on Chrome, Firefox and Microsoft Edge.
Here’s a description of what changes Departmental Administrators can expect:
What do you want to do?
|Add an SAP Business Officer as a Departmental Administrator||Added through U of T Telecommunications by email||No action needed – this is now an automated process with data taken from the Human Resources Information System (HRIS)|
|Add someone who is not a Business Officer as a Departmental Administrator||Added through U of T Telecommunications by email email@example.com||No change – Send email to firstname.lastname@example.org|
|Add a new record (employee or phone service)||Requested to U of T Telecommunications||No action needed – this is now an automated process and the request will be initiated during the telephone line request through U of T’s Broad Connect Canada (BCC) website|
|Edit your department’s information||Departmental Administrators edited through Telephone Directory Services||Edit your department’s location and contact information directly into the new phonebook directory|
|Edit an employees’ record: Building Location and Emergency Location||Departmental Administrators edited through Telephone Directory Services||Phonebook will redirect to U of T’s Broad Connect Canada (BCC) website|
|Edit employees’ record: Preferred Display Name||Departmental Administrators edited through Telephone Directory Services||Phonebook will redirect user to My.auth|
|Set HR Contact Email address (U of T domains only) & Phone Number||Edited through Employee Self-Service (ESS)||Select from a list of available email addresses and phone numbers. If not listed, a user can add a secondary email or users can add via a departmental administrator
Updates will be pushed to HRIS
|Change Official Email address
(U of T domains only)
|Departmental Administrators edited through Telephone Directory Services||User will be redirected to UTORAuth|
|Include Existing Bell Centrex Lines (Analog) in Phonebook||Departmental Administrators edited through Telephone Directory Services
|User and Departmental Administrator can add analog line as secondary number|
|Manage Bell Centrex Lines (Analog) in Phonebook||Worked with U of T Telecommunications to process request with Bell||No change – Work with U of T Telecommunications to process request with Bell email@example.com|
|Update preferred job title||Not available||After August 11, Departmental Administrators will be able to update preferred job title|