To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: Reminder: AMS Outages – SAP Enterprise Modernization – Sept 25 to 28
Dear all AMS users,
This is a reminder that the first cutover dry run for the S/4HANA Migration will happen this Friday, September 25 at 5:00 p.m. to Monday, September 28 at 7:00 a.m. This dry run will simulate the Go Live weekend’s activities in early November, and will help to ensure all functions will continue to work properly as we transition to a new platform for our Administrative Management Systems (AMS).
As a result, all administrative management systems (see below for the specific affected systems) marked with an “x” will be offline during this time and on the future dates:
| Affected Systems | Cutover Dry Run #1
Friday, September 25 from 5:00 p.m. to Monday, September 28 at 7:00 a.m. |
Cutover Dry Run #2
Friday, October 9 from 5:00 p.m. to Tuesday, October 13 at 7 a.m.
|
Pre Go Live Prep
Saturday, October 24 from 7:00 a.m. to 5:00 p.m.
|
October Fiscal Month End & November 3 Bi-weekly Pay
Friday, October 30 from 5:00 p.m. to Saturday, October 31 at 12:00 p.m. |
Go Live
Saturday, October 31 from 12:00 p.m. to Tuesday, November 3 at 7:00 a.m.
|
|---|---|---|---|---|---|
| AMS (FIS, HRIS and RIS) |
X
|
X
|
X
|
X
|
X
|
| RPT |
✓
|
✓
|
✓
|
✓
|
✓
|
| Capital Project Portal and Invoice Workflow |
X |
X
|
X
|
X
|
X
|
| Employee Self-Service & Manager Self-Service (ESS/Portal) |
X
|
X
|
X
|
✓
|
X
|
| Expense Reimbursement Direct Deposit (ERDD Availability) |
X
|
X
|
X
|
X
|
X
|
| Kronos |
✓
|
✓
|
✓
|
✓
|
✓
|
| My Research (MR/Portal) |
X
|
X
|
X
|
✓
|
X
|
| Performance,
Learning & Recruiting (SuccessFactors) |
✓
|
✓
|
✓
|
✓
|
✓
|
| uSOURCE (E-Procurement) |
X
|
X
|
X
|
X
|
X
|
*The systems that have a checkmark will be available during the regularly published availability hours. See the website for more details.
Please note:
- RPT instance/clone (containing October Month End + November 3 Bi-weekly pay) will be available to end users on Monday, November 2 (and beyond) so that Business Officers (and anyone else) can review their pre- migration balances and reports and begin/complete the reconciliation of their October Month End balances.
- Documentation will be made available to provide some guidance on how to “back out” the November 3 payroll activity from their Funds Management report balances so they can reconcile to their October Month End Monthly Statement of Account balances.
- The Student Information Systems will still be available during these outages.
- As we move closer to the Go Live date, additional detailed communication and documentation will be provided.
Learn more about the U of T Enterprise Modernization Program.
Thank you for your support in making these improvements.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)