Approved AV Guidelines for Meeting Room Design

This guideline covers the suggested AV components of University of Toronto meeting rooms according to their size (seat count). The following chart outlines the sizes used:

SizeSmallMediumLargeExtra large
# of seats4 to 67 to 1011 to 1920+

The AV guideline is intended to be used as an AV design reference from 2020 to 2022.

AV in Meeting Rooms: Small and Medium

Small Meeting Rooms (4 to 6): Base Model Medium Meeting Rooms (7 to 10): Base Model
Image Display
  • Flat Panel Display 50’’
    • Single Screen, 4K, HDMI
  • Flat Panel Display 55’’
    • Single Screen, 4K, HDMI
Audio/Media Playback
  • Conference Device (Inbuilt Speaker System) x 1
  • Conference Device (Inbuilt Speaker System) x 1
Speech Reinforcement (Microphones)
  • Conference Device: Inbuilt
  • Mic System: 360-degree quad microphones
  • Mic System: 360-degree quad microphones
  • 1 x additional microphone pod
Audio/Video Conferencing
  • Wall Screen Camera x 1
  • Crestron Mercury (Speakerphone) x 1
  • PTZ Screen Mounted Camera x 1
  • Crestron Mercury (Speakerphone) x 1
AV System Control
  • Touch Screen Panel for Control
  • Integrated to Room Booking Software
  •  Touch Screen Panel for Control
  • Integrated to Room Booking Software
Others
  • Whiteboards:
    • Dry Erase x 1
  • Whiteboards:
    • Dry Erase x 1

AV in Meeting Rooms: Large and Extra Large

Small Meeting Rooms (11 to 19): Base Model Medium Meeting Rooms (20+): Base Model
Image Display
  • Flat Panel Display 65’’
    • Single Screen, 4K, HDMI
  • Flat Panel Display 75’’ x 2
    • Two Screens, 4K, HDMI
Audio/Media Playback
  • Conference Device (Inbuilt Speaker System) x 1
  • Ceiling Speakers x 2
  • Conference Device (Inbuilt Speaker System) x 1
  • Ceiling Speakers x 4
Speech Reinforcement (Microphones)
  • Mic System: 360-degree quad microphones
  • 2 x additional microphone pods
  • Mic System: 360-degree quad microphones
  • Ceiling mounted microphones x 4
Audio/Video Conferencing
  • Autotracking Screen Mounted Camera x 1
  • Crestron Mercury (Speakerphone) x 1
  • PTZ Camera x 2
  • Autotracking Screen Mounted Camera x 1
  • Crestron Mercury (Speakerphone) x 1
AV System Control
  • Touch Screen Panel for Control
  • Integrated to Room Booking Software
  •  Touch Screen Panel for Control
  • Integrated to Room Booking Software
Others
  • Whiteboards:
    • Dry Erase x 1
  • Whiteboards:
    • Dry Erase x 3
    • Digital x 1