Adjustments to summer Y and F course locations, delivery mode

To: ROSI Users
From: Student Information Systems
Date: April 7, 2020
Re: Adjustments to summer Y and F course locations, delivery mode

Hello colleagues

The Provost’s Office and the academic continuity group has asked that all full summer and first summer term course information be updated in ROSI and ACORN to reflect the current arrangements for instruction this summer.  Accordingly, ACE, UTM, and UTSC have removed location information for all Y and F courses for which they had previously allocated classroom space. EASI is in the process of updating the delivery mode on all Y and F courses to “ONL” (Online). Once this is completed the information will appear in ACORN (student personal timetable, course enrolment screen and enrolment cart, etc.), Course Finder and the Course Information System.

While we are updating this information in bulk to speed the update and reduce manual entries in divisional registrars’ offices, there still are some things that timetabling offices should check on:

  • Only academic activities with a type ‘CRS’ will have the teaching method updated to “ONL”. For other academic activity types this might be inappropriate. Divisions should check these and update them if they do meet the definition of an Online activity. (see the attached list for these exceptions. Note, only applies to FAS, Law, UTSC and SGS).
    Definition
    Fully Online Course: A course is considered to be “online” if it has been designed such that all of the instructional interaction occurs without the student and instructor being in the same physical location, with the exception of final or interim assessment requiring attendance on campus no more than once per term.
  • There may be cases where a course does not meet the definition of “Online” or where the instructor has set a different delivery method, these courses should be adjusted when you have that information
  • ACE has only removed the location on those courses for which they are responsible for room allocation. We have checked to see if there are other courses with locations. At the moment there are none but your office should still check the information and be careful not to add any.. (You can find all of your course information in the Academic Activities download (1 D A or 1 D B)).
  • We have made no change to the TBA indicator on courses. You may want to check that this information is accurate.

We have not included S courses in these changes. If these arrangements are extended to July/August offerings we will advise you before making similar changes. We are taking all steps possible to support divisions and avoid local data entry for these mitigations.

N.B., the delivery mode and evaluation settings will copy forward when you perform your activity rollover for next summer.

Please let us know if you have questions about any of this.

EASI – Student Information Systems.