U of T Enterprise Modernization Program

The U of T Enterprise Modernization Program is set to upgrade the Administrative Management Systems and transform the future for more than 33,000 staff and faculty.

In reviewing options to upgrade and modernize U of T Administrative Management Systems, Enterprise Applications & Solutions Integration (EASI) will use the latest SAP technology to upgrade all systems – providing a consistent, intuitive and streamlined user experience.

The U of T Enterprise Modernization Program will transform the entire HR Talent Management Suite and the core HR, Research and Finance systems. This project will also upgrade existing technology to a more robust cloud platform with an in-memory database for faster system performance.

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Communications

In 2023, EASI launched the next phase of the U of T Enterprise Modernization Project, called Employee Central. 

PROJECT OVERVIEW

HR Transformation (using SAP SuccessFactors)

  • Staff Learning Management – Complete
  • Performance and Goals – Complete
  • Recruitment – Complete
  • On-Boarding and Employee Central – 2024 to 2026
  • Succession Planning – 2026 to 2027

Finance System Upgrade (S/4HANA) – Complete

Research System Upgrade (HANA) – Complete

Hardware/Database Upgrade (SAP HANA – in-memory database) – Complete

BENEFITS

Human Resources Transformation (SAP SuccessFactors)

  • A new “one-stop shop” with an integrated, flexible, and easy to use HR technology suite from hire to retire.
  • A self-service experience that will increase engagement and reduce administration.
  • Improved talent acquisition through advanced branding, marketing and onboarding career sites.
  • Analytics allowing managers improved visibility into U of T talent pools.
  • Ability to link learning to employee development goals and compliance training using dynamic online material or links to external online learning sources.

Financial and Research Transformation

  • A new universal financial journal, significantly reducing system complexity/reconciliation efforts.
  • Vast improvements in system performance with in-memory processing power.
  • Availability of application specific analytics in new SAP products, as needed, when needed.
  • New web development tools allowing for a consumer grade user experience for Research Services and other custom developed applications at U of T.

TIMELINE

  • A – Task: HR: Learning Management, Starts January 2019, Ends November 2020
  • B – Task: HR: Performance Management, Starts January 2019, Ends November 2020
  • C – Task: HR: Recruitment, Starts January 2019, Ends November 2020
  • D – Task: HR: Time Management - UTime (Kronos Replacement), Starts November 2020, Ends February 2023
  • E – Task: HR: Employee Central Transformation Initiative, Starts September 2021, Ends January 2027
  • F – Task: Research Portal: Improved User Experience, Starts January 2019, Ends May 2024
  • G – Task: Finance: Upgraded Core SAP System to HANA & S4 Finance, Starts January 2019, Ends November 2020
  • H – Task: Finance: Improved User Experience, Starts November 2020, Ends May 2024
  • I – Task: Move Hardware to Azure Cloud, Starts January 2019, Ends November 2020
  • J – Task: Upgrade Hardware to HANA, Starts January 2019, Ends November 2020

NEW SYSTEM LANDSCAPE

Human Resources System: Recruitment, On-Boarding, Performance and Goals, Learning Management and Succession Planning will connect with Employee Profile and Employee Central. The new core Finance System, S/4HANA, will provide reduced complexity and improved performance. The Research Information System will have an upgraded user experience. Underlying all of these systems will be upgraded infrastructure with an in-memory database and 24/7 support.