AMS Now Available and Future Outage Reminder – SAP Enterprise Modernization

Date: October 13, 2020
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS Now Available and Future Outage Reminder – SAP Enterprise Modernization

Dear all AMS users,

The Cutover Dry Run #2 has been completed for the S/4HANA Migration Project and the Administrative Management Systems (AMS) are now available.

As you may be aware, the previous dry runs and pre Go Live preparation will simulate the Go Live weekend’s activities in early November. This will help to ensure all functions continue to work properly as we transition to a new platform for AMS.

Below is a reminder of future outages – when all administrative management systems (see below for the specific affected systems) marked with an “x” will be offline:


Affected Systems Pre Go Live Prep

Saturday, October 24 from 7:00 a.m. to 5:00 p.m.


October Fiscal Month End & November 3 Bi-weekly Pay

Friday, October 30 from 5:00 p.m. to Saturday, October 31 at 12:00 p.m.

Go Live

Saturday, October 31 from 12:00 p.m. to Tuesday, November 3 at 7:00 a.m.


Capital Project Portal and Invoice Workflow X X X
Employee Self-Service & Manager Self-Service (ESS/Portal) X X
Expense Reimbursement Direct Deposit (ERDD Availability) X X X
My Research (MR/Portal) X X

Learning & Recruiting (SuccessFactors)

uSOURCE (E-Procurement) X X X

*The systems that have a checkmark will be available during the regularly published availability hours. See the website for more details. 

Please note: 

  • RPT instance/clone (containing October Month End + November 3 Bi-weekly pay) will be available to end users on Monday, November 2 (and beyond) so that Business Officers (and anyone else) can review their pre-migration balances and reports and begin/complete the reconciliation of their October Month End balances.As previously detailed in September, after October 31 no additional clones of the RPT instance from AMS will take place. 
  • Documentation will be made available to provide guidance on how to “back out” the November 3 payroll activity from their Funds Management report balances so they can reconcile to their October Month End Monthly Statement of Account balances.
  • If your local IT administrator has not deployed the updated SAP GUI software to your computer yet, please contact them to ensure you are prepared for the system migration in November. All Windows SAP GUI users will need to be upgraded from SAP GUI 7.5 Patch 12 (Enjoy theme) to SAP GUI 7.6 Patch 6 (Blue Crystal theme).
  • The Student Information Systems will still be available during these outages.

Learn more about the S/4HANA Migration.

Thank you for your support in making these improvements.

Enterprise Applications & Solutions Integration (EASI)