Hi everyone,

Enterprise Applications & Solutions Integration (EASI) would like to update you on the latest major production releases and updates for U of T’s Administrative Management Systems.

The following are major changes from August 1 to November 30, 2021:

Enterprise Shared Services

Connect+Learn Back to Campus Series (August)

Throughout the month of August, the Enterprise Shared Services Connect+Learn team delivered a back to campus learning series designed to complement the Return to Campus ITS Toolkit. With 23 sessions and over 1,050 attendees, the series offered participants from across the University a chance to learn about the latest and greatest technologies for a hybrid workplace.

QLess (September)
QLess is a new U of T platform that helps manage space on campus. This virtual queue management tool eliminates the need for in-person lineups and can manage social distancing and capacity limits. It is also an effective and convenient solution to schedule appointments and manage lines in rooms. Currently, the International Student Centre at the University of Toronto Scarborough is using this new platform. Other departments are currently being onboarded as well. If you are interested in using this space management tool, request access to the QLess service.

UTORmail Decommissioning (November 4)
After months of meticulous planning, community engagement and hard work, the Enterprise Shared Services’ Digital Workplace team successfully decommissioned U of T’s legacy UTORmail email service on November 4. The project also included the introduction of a new community email domain for student organizations and the launch of a new Microsoft 365-based alumni email service. This milestone project was completed in collaboration with the University’s Information Commons team.

Secure U of T Advanced Threat Protections (October/November)
As part of our efforts to maintain the security of the University’s enterprise systems, EASI’s Microsoft Cloud Architecture team in collaboration with Information Security have applied new advanced security features to all EASI staff members’ Microsoft 365 accounts. Enhanced security features include Safe Links for Email and Documents, Safe Attachments, Safe Documents, and Anti-phishing and impersonation services. These features are currently being extended to additional Microsoft accounts, including select staff and faculty as well as all student accounts. Learn more about this project.

Human Resources Information System (HRIS)

Kronos Implementations (August 1 – November 30)

Kronos, a convenient, cloud-based time and attendance system, eliminates the use of paper timesheets and the need to forecast employee hours through online approval processes. Following are the most recent updates:

• The HRIS team has implemented Kronos’ Workforce Timekeeper across the University and it has officially gone live at the Leslie Dan Faculty of Pharmacy.
• A new version of Advanced Scheduler for Casuals in Workforce Scheduler is now available. This module will help managers to schedule requests for events.
• After hosting a highly successful Connect+Learn session on July 7, the Kronos team presented a kick-off session to provide more details. Several departments have since signed up for Kronos implementation.

Work Study Program Changes (September 1)
The Work Study Program is a way for staff and faculty to provide meaningful Work-Integrated Learning experiences for students. In order to extend the Fall/Winter Work Study program until March 31, the HRIS team implemented several enhancements to automate the process in the system.

SAP SuccessFactors Data Center Migration (November 27)
SAP migrated their legacy data center to the cloud on November 27. This upgrade will provide improved resiliency, availability and performance for SuccessFactors products, including the Learning Management System (LMS), Performance & Goals (PMGM) and Recruitment.

Financial Information System

Compensation Planning Tool
The ‘made @ U of T’ solution for compensation planning is currently in the final phase of User Acceptance Testing. Over 60 participants are involved in testing and represent key divisions, including University of Toronto Scarborough, University of Toronto Mississauga, the Faculty of Arts & Science, the Faculty of Medicine, the Faculty of Applied Science & Engineering, other academic divisions, and Shared Services divisions. Based on testing results and recommendations, the project leadership will determine if the product will be ready to be launched. Cutover planning will begin in January 2022 with an anticipated go-live in February.