To: AMS Users
From: Enterprise Applications & Solutions Integration, Financial Advisory Services & Training (FAST)
Re: AMS Outages – SAP Enterprise Modernization – October 24
Dear all AMS users,
This is a reminder that the Pre Go Live Preparation outage for the S/4HANA Migration will happen this Saturday, October 24 from 7:00 a.m. to 7:00 p.m. (please note the additional time) This marks the preparation for Go Live and we will provide further communications about the Go Live in the near future.
As a result, all administrative management systems (see below for the specific affected systems) marked with an “x” will be offline during this time and on the future dates:
| Affected Systems | Pre Go Live Prep
Saturday, October 24 from 7:00 a.m. to 7:00 p.m. |
October Fiscal Month End & November 3 Bi-weekly Pay
Friday, October 30 from 5:00 p.m. to Saturday, October 31 at 12:00 p.m. |
Go Live
Saturday, October 31 from 12:00 p.m. to Tuesday, November 3 at 7:00 a.m. |
|---|---|---|---|
| AMS (FIS, HRIS and RIS) |
X |
X |
X |
| RPT |
✓
|
✓
|
✓
|
| Capital Project Portal and Invoice Workflow |
X |
X |
X |
| Employee Self-Service & Manager Self-Service (ESS/Portal) |
X |
✓
|
X |
| Expense Reimbursement Direct Deposit (ERDD Availability) |
X |
X |
X |
| Kronos |
✓
|
✓
|
✓
|
| My Research (MR/Portal) |
X |
✓
|
X |
| Performance,
Learning & Recruiting (SuccessFactors) |
✓
|
✓
|
✓
|
| uSOURCE (E-Procurement) |
X |
X |
X |
*The systems that have a checkmark will be available during the regularly published availability hours. See the website for more details.
Please note:
- RPT instance/clone (containing October Month End + November 3 Bi-weekly pay) will be available to end users on Monday, November 2 (and beyond) so that Business Officers (and anyone else) can review their pre-migration balances and reports and begin/complete the reconciliation of their October Month End balances.As previously detailed in September, after October 31 no additional clones of the RPT instance from AMS will take place.
- Documentation will be made available to provide guidance on how to “back out” the November 3 payroll activity from their Funds Management report balances so they can reconcile to their October Month End Monthly Statement of Account balances.
- If your local IT administrator has not deployed the updated SAP GUI software to your computer yet, please contact them to ensure you are prepared for the system migration in November. All Windows SAP GUI users will need to be upgraded from SAP GUI 7.5 Patch 12 (Enjoy theme) to SAP GUI 7.6 Patch 6 (Blue Crystal theme).
- The Student Information Systems will still be available during these outages.
If you’re interested in understanding the FIS Impact of the S/4HANA Migration, you can also attend an upcoming one-hour information session.
Each session will provide:
- An overview of the S/4HANA Migration in the context of FIS
- What will change in FIS as of November 3, 2020
- FAST articles and simulations related to the S/4HANA project
- Reconciling postings to your FM Accounts after migration – Bi-weekly pay
- Who you can contact for support if you encounter issues in AMS after November 3, 2020Click one of the links below to save the MS Teams session link to your Outlook calendar:
- Tuesday, October 27th (10:30am – 11:30am)
- Thursday, October 29th (3:30pm – 4:30pm)
- Wednesday, November 4th (1:30pm – 2:30pm)
Learn more about the S/4HANA Migration.
Thank you for your support in making these improvements.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)