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Reminder: ROSI and other Student Systems Maintenance Friday, December 3

Date: November 30, 2021
To: ROSI Users
From: Student Information Systems 
Re: Reminder: ROSI and other Student Systems Maintenance Friday, December 3

 

Dear ROSI users

This is a reminder that we will need to take ROSI and all associated student information systems offline from 5 p.m. to 9 p.m., on Friday, December 3 to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m.  The following systems will be affected:

  • ACORN
  • Degree Explorer (Student and Admin)
  • ACORN Grant Application
  • ROSI
  • ROSI Express
  • Course Information System
  • Timetable Builder
  • Varsity Blues Registration System
  • Safety Abroad Student Registry
  • eMarks
  • Exam photo invigilation
  • Elections
  • Web services/APIs

A notice has been posted on the ACORN launchpad and social media so that students are aware of the outage.

Thank you for your patience as we make these improvements.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

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SuccessFactors System Issue 

Date: November 29, 2021
To: SuccessFactors Users
From: Enterprise Applications & Solutions Integration 
Re: SuccessFactors System Issue 

 

Dear SuccessFactors users,

We have encountered an issue after an upgrade to the SuccessFactors Data Center. This impacts Recruitment, Performance & Goals and Learning Management System. Currently, the data between HRIS and SuccessFactors is not synchronized. Job postings may not be published to the career site and hiring information may not be transferred from SuccessFactors to HRIS.

SAP is currently investigating the issue and we will let you know once the issue has been resolved.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

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eToken Migration Complete – How to Log In to AdminVPN, AMS and ROSI

We are pleased to announce that on November 27th eToken authentication for high security logins including AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and Unit VPNs successfully migrated to UTORMFA.

Please note that there are some new instructions for eToken users outlined below.

Instructions on how to login to AdminVPN with UTORMFA and eToken are available below:

Quick Start Guide

You should begin to use UTORMFA as soon as possible as eToken will be fully retired in February 2022.You should keep your eToken and return it to your eToken administrator starting in January/February 2022.  Your eToken administrator will then forward it through interoffice mail to Information Security for secure disposal.If you require assistance, please contact your local IT administrator or your campus help desk:

Learn more about the eToken migration project.Regards,Information SecurityEnterprise Applications & Solutions Integration (EASI)

After November 27 at 6:00 pm

 

 

 You no longer need to use your eToken to access AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and AdminVPN. You can now authenticate with UTORMFA.

 

If you haven’t already signed up for UTORMFA, you can enroll on the UTORMFA website.
Cisco AnyConnect drop down menu showing admin.vpn.utoronto.ca To access these applications, open Cisco AnyConnect. Do not plug in your eToken. Select “admin.vpn.utoronto.ca” from the drop-down menu. You will then click “Connect.”

 

If you do not see admin.vpn.utoronto.ca in the drop-down list, contact your IT administrator to update the Cisco AnyConnect profile on your computer.
Screenshot of U of T's weblogin screen Enter your UTORid and UTORid password in the U of T Weblogin window and authenticate using UTORMFA with your phone or hardware token.

 

 
You should now be able to access AMS using SAP GUI. You will need to further authenticate to access ROSI, as per the regular process using the supported browser of your choice.
eToken showing USB connection Please keep your eToken and return it to your eToken administrator starting in January/February 2022. Your eToken administrator will then forward it through interoffice mail to Information Security for secure disposal.

 
A screenshot of admin.vpn.utoronto.ca selected in the drop-down menu as well as a screenshot of the eToken option selected in the drop-down menu NEW eToken Login Process

If you need to continue to use eToken, select “admin.vpn.utoronto.ca” from the drop-down menu in Cisco AnyConnect. You will then click “Connect.”

 

A new window will then appear. Please select “eToken” from the “Group” drop-down list and click “OK.”

 

You will then be prompted for your eToken password. Click “OK” again from the “Group” drop-down list.

 
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Reminder: Logging in to AdminVPN, AMS and ROSI on Nov. 27 and Beyond

Sent on behalf of Information Security – Information Technology Services

Dear eToken users,

This is a reminder that eToken authentication for AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and AdminVPN, will migrate to UTORMFA on Saturday, November 27. While these applications will be unavailable on Saturday, November 27 from 1:45 pm to 4:00 pm, ROSI Express will remain available.

After Saturday, November 27 at 4:00 pm, please follow these instructions: 

After November 27 at 4:00 pm

 

 

 You no longer need to use your eToken to access AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and AdminVPN. You can now authenticate with UTORMFA.

 

If you haven’t already signed up for UTORMFA, you can enroll on the UTORMFA website.
Cisco AnyConnect drop down menu showing admin.vpn.utoronto.ca To access these applications, open Cisco AnyConnect. Do not plug in your eToken. Select “admin.vpn.utoronto.ca” from the drop-down menu. You will then click “Connect.”

 

If you do not see admin.vpn.utoronto.ca in the drop-down list, contact your IT administrator to update the Cisco AnyConnect profile on your computer.
Screenshot of U of T's weblogin screen Enter your UTORid and UTORid password in the U of T Weblogin window and authenticate using UTORMFA with your phone or hardware token.

 

 
  You should now be able to access AMS using SAP GUI. You will need to further authenticate to access ROSI, as per the regular process using the supported browser of your choice.
eToken showing USB connection Please keep your eToken and return it to your eToken administrator starting in January/February 2022. Your eToken administrator will then forward it through interoffice mail to Information Security for secure disposal.

 

Learn more about the eToken Migration Project.

If you require assistance, please contact your local IT administrator or your campus help desk:

Thank you to everyone for your help in making this project a success.

Sincerely,
Information Security

Posted on

Reminder: SuccessFactors Outage – November 27

Date: November 26, 2021
To:  SuccessFactors Users
From: Enterprise Applications & Solutions Integration
Re: Reminder: SuccessFactors Outage – November 27

 

Dear SuccessFactors users,

This is a reminder that the following SuccessFactors applications will not be available for users from 11:00 pm on Saturday, November 27, 2021 to 11:00 pm on Sunday, November 28: 

  • Learning Management System (LMS)
  • Performance & Goals (PMGM)
  • Recruitment

Please note, users may also encounter some degraded performance on Monday, November 29.

This outage will allow for an upgrade to the SuccessFactors Data Centre, providing improved resiliency, availability and performance.

See our System Availability page for ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Posted on

Reminder: SuccessFactors Outage – November 27

Date: November 23, 2021
To: SuccessFactors Users
From: Enterprise Applications & Solutions Integration 
Re:  Reminder: SuccessFactors Outage – November 27

Dear SuccessFactors users,

This is a reminder that the following SuccessFactors applications will not be available for users from 11:00 pm on Saturday, November 27, 2021 to 11:00 pm on Sunday, November 28:

  • Learning Management System (LMS)
  • Performance & Goals (PMGM)
  • Recruitment

Please note, users may also encounter some degraded performance on Monday, November 29.

This outage will allow for an upgrade to the SuccessFactors Data Centre, providing improved resiliency, availability and performance.

See our System Availability page for ongoing information on system status.

 

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Posted on

Logging in to AdminVPN, AMS and ROSI on Nov. 27 and Beyond

Sent on behalf of Information Security – Information Technology Services

Dear eToken users,

As you may be aware, eToken authentication for AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and AdminVPN, will migrate to UTORMFA on Saturday, November 27. While these applications will be unavailable on Saturday, November 27 from 1:45 pm to 4:00 pm, ROSI Express will remain available.

After Saturday, November 27 at 4:00 pm, please follow these instructions: 

After November 27 at 4:00 pm

 

 

 You no longer need to use your eToken to access AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and AdminVPN. You can now authenticate with UTORMFA.

 

If you haven’t already signed up for UTORMFA, you can enroll on the UTORMFA website.
Cisco AnyConnect drop down menu showing admin.vpn.utoronto.ca To access these applications, open Cisco AnyConnect. Do not plug in your eToken. Select “admin.vpn.utoronto.ca” from the drop-down menu. You will then click “Connect.”

 

If you do not see admin.vpn.utoronto.ca in the drop-down list, contact your IT administrator to update the Cisco AnyConnect profile on your computer.
Screenshot of U of T's weblogin screen Enter your UTORid and UTORid password in the U of T Weblogin window and authenticate using UTORMFA with your phone or hardware token.

 

 
You should now be able to access AMS using SAP GUI. You will need to further authenticate to access ROSI, as per the regular process using the supported browser of your choice.
eToken showing USB connection Please keep your eToken and return it to your eToken administrator starting in January/February 2022. Your eToken administrator will then forward it through interoffice mail to Information Security for secure disposal.

 

Learn more about the eToken Migration Project.

If you require assistance, please contact your local IT administrator or your campus help desk:

Thank you to everyone for your help in making this project a success.

Sincerely,
Information Security

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End of support for OneDrive desktop application on Windows 7 and 8.1

Microsoft has announced that on January 10, 2023, support will no longer be provided for the OneDrive for Business desktop application on devices running Windows 7 and 8.1. This change will have the following impacts:
  • Updates will no longer be provided for the OneDrive desktop application on Windows 7 and 8.1 devices.
  • OneDrive desktop applications running on Windows 7 and 8.1 devices will stop syncing to the cloud.
Individuals who are currently using the OneDrive for Business desktop application on Windows 7 and 8.1 devices should upgrade to Windows 10 or 11 to avoid disruption. Alternatively, those with machines that do not meet the system requirements for Windows 10 or 11 can back up and protect their files by manually uploading and accessing them on OneDrive online.
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Connect+Learn: Create a Simple Work Location Tracker with Lists

The emerging hybrid work model means that you and your team members could be in different locations on different days of the week. But how can your team quickly reference each other’s work locations?

Join Connect+Learn for this tutorial on building a simple, visually-focused location tracker using Microsoft Lists. Topics discussed will include:

  • How to set up your work location tracker.
  • Adding your work location tracker to a Team.
  • Adding your work location tracker to a SharePoint site.
  • Collaboratively updating the tracker with your team.

Resources

Posted on

ROSI Express and ROSI maintenance

Date: November 17, 2021
To: ROSI Users
From: Student Information Systems
Re: ROSI Express and ROSI maintenance

 

Dear ROSI users,

A reminder and follow up about some important dates.

On Monday, November 22 we will be performing some minor maintenance work with ROSI Express from 9 a.m. to 10 a.m. ROSI Express will remain available during this period. In the unlikely event that service is interrupted we ask that you simply log back on.

On Tuesday, November 23 at 10:00 a.m. we will switch ROSI Express from eToken authentication to UTOR Multifactor Authentication (DUO). Users who are signed into the system at this time will be able to continue using ROSI Express. After the configuration is changed, users will be asked to authenticate with DUO when they next login (or use the eToken button in the DUO sign in dialogue).

On November 27, changes will be made to ROSI, ROSI Files and Rocketshuttle and the VPN required for them. When staff return to work on Monday, November 29 they will be required to use the DUO MFA authentication and the new VPN address. More detailed instructions will be provided.

We are implementing the change to ROSI Express before the changes to ROSI so that student data is available to those offices that may need it during the configuration changes on the weekend of November 27.

Also note that the ROSI database will undergo quarterly maintenance on the evening of Friday, December 3. Systems and services using the database will be unavailable. Please refer to the email of October 28 for details.

Thank you for your patience as we make these improvements.