There are many considerations when choosing between OneDrive and SharePoint for your video storage. OneDrive is your personal storage space for the work you do with the University, and SharePoint is generally used when you are working in a group setting with colleagues who all need full access to the same files/recordings. For a full overview of these considerations from an information management perspective, see this page from our SharePoint team: https://utoronto.sharepoint.com/sites/SPLearn/SitePages/Information-Management-and-Office-365.aspx
Yes, we can assign inherited permissions from Stream Classic
No. If you have custom captions associated with your videos you must download them separately. Please note that this is only necessary for custom captions – you can generate new captions after uploading the video to OneDrive or SharePoint. For instructions on downloading video captions from Stream Classic, see Downloading videos from Stream Classic.
The Stream Migration process is designed to transfer all your videos and associated metadata from Stream Classic to the new Stream. This includes video titles, descriptions, transcripts, captions, comments, likes, views and permissions. For a full list of metadata that will be moved with your videos, please see this overview from Microsoft.
Note: If you are downloading videos manually, this will not automatically download metadata such as captions and video descriptions. You must download these items separately.
While downloading videos from your Stream Classic library is a fairly quick process, there may be instances where you have close to 30 videos and a use case that lends itself to using the migration tool instead, such as embedded links in Quercus or a high volume of custom caption files. In these cases, please reach out to our support team and we will advise you of the best approach.
Queuing up your videos for download only takes a couple of minutes. For example, a user with twenty videos in Stream Classic will be able to start the download on all videos in about one minute. Once downloaded, uploading the videos from your device to OneDrive or a SharePoint site of your choice will only take minutes.
While Microsoft has created a tool to assist in video migrations, preparing a video library for migration takes time for our support team: it includes an intake process, library review and validation, a scheduled migration and client follow up.
We currently offer video migrations for users with Stream Classic video libraries of more than 30 videos. With thousands of Stream Classic users at the University, this number helps us to make sure we can provide the best level of support to those who need to migrate a high volume of content – there are many users who have hundreds of videos!
Microsoft has created a tool that central IT support can use to migrate larger volumes of videos. If you have a larger number of videos (>30), read this overview for instructions on how to request a migration: Requesting a Stream Classic video migration. Due to the high volume of migration requests, we appreciate your patience and understanding as we process them in the order they are received.
You have two options for moving videos over to Stream (on SharePoint): downloading your videos manually and uploading them or requesting a video migration. The option you choose will be determined by factors such as the number of videos you have and the number of videos you want to keep. For an overview of your options, please reference the information on this page.
You will continue to have a range of video storage options: with Stream (on SharePoint) you can still use OneDrive or SharePoint to upload and share your video files with others. Just follow the same steps as you would for any other Microsoft file type. Your videos will be stored securely and accessible from any device.
For academic activities, you can also look at other institutionally supported video storage tools such as MyMedia.