Change to SharePoint and OneDrive Links for External Users

Date:  July 6, 2026
To:
MTRC, EITU, InfoTech-L, EASI website 
From: 
Enterprise Applications & Solutions Integration 
Re: Change to SharePoint and OneDrive Links for External Users

 

Dear colleagues, 

Microsoft is changing how some external users access files and folders shared from SharePoint and OneDrive. 

Starting in July 2026, some older SharePoint and OneDrive links shared with external recipients may stop working if the recipient previously accessed the content using an email passcode. If this happens, the recipient may see an “Access Denied” message. 

What to do if an external user can no longer access a shared file or folder: 

    • The person who originally shared a file or folder must share it again with the external recipient. 
    • The external recipient will be required to sign in using a Microsoft account instead of a one-time passcode. 
    • If the recipient does not already have a Microsoft account, they can create one using their existing email address (for example, Gmail, Yahoo, or another email provider) at:
      https://signup.live.com/ 

Please note that: 

    • Recipients do not need to create a new email address to obtain a Microsoft account. 
    • They can use their current email address to create and sign in with a Microsoft account. 
    • This change primarily affects external users who previously authenticated using email-based one-time passcodes rather than a Microsoft account. 

If you have any questions or concerns, please submit a ticket to the Enterprise Service Centre at (https://uoft.me/m365help). 

Kind regards, 

Enterprise Applications & Solutions Integration (EASI) 

Information Technology Services, University of Toronto 

Upcoming Fall/Winter Course Enrolment Days

Date: June 18, 2026
To: Registrar’s Offices; ROSI Users
From:
Student Information Systems 
Re: Upcoming Fall/Winter Course Enrolment Days

To all ROSI / ROSI Express / Degree Explorer Users:

2026-27 Fall/winter course enrolment is under way, with students at larger divisions beginning next week and our heaviest enrolment day being Friday July 24. Please view the Critical Dates calendar for the schedule. Where possible, we ask staff to limit use of the following processes, which may place additional burden on the system during enrolment times:

  • ROSI Change of POSt (ChOPs)
  • ROSI downloads and batch jobs
  • ROSI reports (including invoice and academic history)
  • ROSI admissions correspondence batch printing
  • ROSI Express reports
  • Degree Explorer batch reports (will be disabled during peak times)
  • Degree Explorer degree, program, and course assessments
  • Student Records Web Services (SRWS) API
  • RXP REST API

If students contact you about slower-than-usual processing times during course enrolment, please inform them that this is due to high system traffic and to be patient. They should use only one device to access ACORN and avoid refreshing unnecessarily, as this will increase the load on the system. During busier enrolment times, access to Degree Explorer and non-enrolment functions in ACORN may be temporarily restricted to help manage system performance.

To check for ongoing system updates, students can visit the ITS System Status website; course-related questions should be directed to their registrar.

We will be working directly with divisions that have active course enrolment to monitor the system and to communicate any issues.

Thank you for your support during this year’s fall/winter enrolment.

Sincerely,

Student Information Systems

Connect+Learn: Outlook Experiences – What’s Changing and What Works Today

In this session, we reviewed Classic Outlook, the new Outlook, and Outlook on the web. This includes an overview of upcoming Microsoft changes, expected timelines, and a comparison of key features across different Outlook experiences. 

We walked through feedback collected from the U of T community and discuss: 

    • Which features are currently available in the new Outlook 
    • Where functionality differs from Classic Outlook 
    • Known gaps and current workarounds 
Resources:

Unplanned AMS Maintenance – Today (June 10) from 12:00 – 1:00 p.m.

Date: June 10, 2026
To: AMS Users
From: Enterprise Applications & Solutions Integration 
Re: Unplanned AMS Maintenance – Today (June 10) from 12:00 – 1:00 p.m.

Dear AMS Users,

Please note that there will be unplanned Administrative Management System maintenance from 12:00 to 1:00 p.m. today (Wednesday, June 10).

The systems below will be unavailable:

  • Academic Administrative Appointments (AAA)
  • Capital Projects Portal
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • My Research (MR/Portal)

The following systems will remain available:

  • AMS SAP GUI
  • Concur (posting claims to AMS and progressing the workflow will resume once AMS is back online. Concur itself will be available 24/7)
  • >EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify)
  • Fiori Launchpad Reporting
  • Invoice Workflow
  • My Customer Account
  • SAP Asset Manager Mobile
  • uSOURCE

Please visit the ITS System Status page for ongoing updates, and we will notify users when AMS is available.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Big ideas, lasting impact: celebrating Frank Boshoff’s retirement

Visionary, curious and endlessly inventive. Words that colleagues would use to describe Frank Boshoff, assistant director of Technical Solutions & Architecture within EASI. When Frank joined the university in 2007, he arrived from IBM with a wealth of enterprise-scale experience. Nearly 20 years later, his impact can be felt on some of the university’s most significant technology transformations.

We are deeply grateful for his leadership, mentorship and laughter he brought along the way. As he steps into retirement – with no shortage of big questions to ponder and books to read – we thank Frank for his remarkable contributions and wish him every happiness in the adventures ahead.

Swetlana Signarowski
Executive Director, Enterprise Applications & Solutions Integration (EASI)


Frank Boshoff
Assistant Director, Technical Solutions & Architecture

Joined U of T: September 7, 2007
Last day with EASI: July 17, 2026
Retirement Date: August 31, 2026

How did you arrive at U of T and how have your roles changed over the years?

I arrived at the university after a decade-and-a-half at IBM as a consulting IT architect. My original role was to manage a small team (four people) of web developers in the Student Information System department. After a few weeks, I realized the university had no formal IT architecture – it didn’t have a CIO at the time either – and enormous amounts of time and effort were being wasted creating and operating duplicate systems (don’t other organizations have 126 email systems? They have only 1!? – that will never work here…).

I started explaining the benefits of IT architecture to whoever was polite enough to bear with me. A few months later, a CIO was established and not long after that, I was designated the enterprise architect – a label that has remained attached over the years, even as my job changed with the university’s needs.

How has IT evolved at U of T and in higher education and what do you think the future holds?

IT at U of T changed rapidly during COVID. Adoption of Teams, ubiquitous remote access (without tunnelling through one’s desktop computer – remember desktops?), rapid reduction in paper-based processes because nobody could co-locate to work with paper, all contributed to adopting digital processes. The university is more efficient than it was as a result, but it could be even more effective if IT systems became more helpful. Hopefully, it won’t take another existential threat to galvanize the application of technology to reduce human labour. After all, who wants to grind all day, every day, if machines can do all the dreary, tedious and repetitive work? People should demand more of IT to make their jobs easier. The best way to go about this is to find out who else shares your frustration and create a consolidated request for better IT solutions – technologists love creating massive efficiencies. AI seems to have potential, but for now, it is best treated as a massive database of the world’s knowledge with a natural language interface – very handy, but lacking initiative. When might institutions grant professional degrees to specialized LLMs so that we can trust them, just as we do engineers and doctors?

What have you found most interesting about working at U of T?

The enormous complexity of the organization, the missions it pursues, and the important outcomes it achieves. Working here is so much more satisfying than merely syphoning dollars from parts of the population and transferring money from one billionaire’s pocket to another billionaire’s pocket – that’s what most coding accomplishes in the commercial world. Here, one feels part of the constant search for the truth, of discovery and of a force for good. I hope that my small efforts help the university prevail because in this increasingly unstable world, institutions such as this one are needed to correct the faults, flaws and fallacies that have taken hold over the past couple of decades (largely thanks to technology – the irony).

What were some of the key projects that you were most proud to work on?

Migrating ROSI off a mainframe computer to distributed, inexpensive virtual machines is a standout because so many mainframe migrations fail. It saved the university a significant amount of money every year and positioned it well for ROSI’s modernization.

Adopting cloud computing is another initiative that has made access to new technologies and services much easier than in the past. Cloud computing provides the flexibility and capacity the university needs in modern times.

What will you remember most about EASI and U of T?

EASI seems to be at the centre of the action when it comes to interacting with divisions in enabling efficient business processes. Everyone takes payday for granted, and it is EASI that makes it happen several times a month for thousands of employees, without fail. The people in EASI know how to handle pressure.

What advice would you give to those working in IT at U of T?

The IT industry is changing faster than ever, so strive to keep knowledgeable about technologies that would benefit the university on a large scale, not just at the team level or department level – dare to think big. Test your ideas by discussing them with whoever is willing to listen – you will learn more from their feedback and it will improve your thinking.

What do you plan to do in retirement?

I’d like to determine, just for myself, perhaps, whether Category Theory really is a practical joke played on mathematicians, or whether it has some uses when applied to functional programming. There is also all the reading I hope to catch up on, ranging from archeology (what is the latest thinking of how Göbekli Tepe came about and why is it considered to have been buried?), to industrial design (why can’t toilet roll holders be simpler and just better – why bother changing a functional design?), to learning more about the base-60 numbering system and why it prevails in time measurement thousands of years later (should we not metricize time? Or are the units of time like the Qwerty keyboard – so ubiquitous we must put up with it – doesn’t everyone want to type 35 times more words using the home row?). And what’s with the number zero – why did it arrive late and make so many things indeterminate and hurt our brains? Is zero (nothing) the source of everything? Is everything in the universe just information – if something imparts no information, does it exist? So many questions! I’ll be fine… I think; or maybe I think… so I’ll be fine.

EASI Go Prod AMS & Enterprise Shared Services Updates – March 1 to May 31, 2026

Date: June 1, 2026
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: EASI Go Prod AMS & Enterprise Shared Services Updates – March 1 to May 31, 2026

 

Hi everyone,

Enterprise Applications & Solutions Integration (EASI) would like to update you on the latest major production releases and updates for U of T’s Administrative Management Systems (AMS) and Enterprise Shared Services.
The following are major changes from March 1 to May 31, 2026:

AMS/SAP Technical Platform

Fiscal Year-End Closure 2026 (May 1)
Multiple teams from EASI and Financial Services worked together to ensure the 2026 Fiscal Year-End event was successful. Throughout the year, the teams worked to optimize system efficiencies and improve availability. As a result, processing times decreased and Fiori Launchpad Reporting enabled users to continue business operations during the fiscal year-end closure period.

Human Resources Information System

TRACS Successfully Migrated to Azure (March 11)
On March 11, the institutional TA Recruitment & Appointment Coordination System (TRACS) was successfully migrated to EASI’s Microsoft Azure environment, enhancing platform reliability, scalability and security. This modernization positions TRACS to better support evolving operational needs while improving system resilience and long-term sustainability.

SuccessFactors 2026 H1 Update (May 15)
As part of our ongoing maintenance of SuccessFactors services, the 2026 H1 update was applied on May 15. Learners can now access a redesigned interface from the Learning homepage to easily view program information, curriculum details and progress status. In addition, Performance & Goals forms have been enhanced and upgraded to the latest version, providing a more streamlined and modern user experience. 

My Research

SSHRC Institutional Grants (SIG) Report Refinements (April 1)
On April 1, enhancements to the SIG Award Completion Report were successfully launched, improving clarity, data quality and operational reliability. Updates included a new SSHRC Activity section, strengthened validations across key sections (Personnel and Outcomes) and improved picklist functionality. Additionally, expanded Excel export capabilities now include new data fields and reporting details, supporting more accurate and efficient analysis for stakeholders.

Enterprise Shared Services

HR Service Centre Enhancements (May 4)
On May 4, the Enterprise Service Centre team completed a major enhancement initiative to modernize and streamline the university’s internal HR self-service experience for faculty members, librarians and staff. The upgraded HR Service Centre introduced a personalized homepage with quick access to HR services, improved navigation to information articles and forms, centralized access to common HR applications and platforms and integrated support through the HR ticketing system. The release also delivered enhanced visibility for tasks, requests and surveys through the “My Active Items” area, along with guided tours to support new users. These improvements created a more intuitive, integrated and user-friendly HR experience, improving accessibility to HR resources and support services across the university.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Cloud-deleted files will no longer appear in local Recycle Bin or Trash

Date:  May 27, 2026
To:
InfoTech-L, EASI website 
From: 
Enterprise Applications & Solutions Integration 
Re: Cloud-deleted files will no longer appear in local Recycle Bin or Trash 

 

Dear colleagues,

Microsoft is changing how deleted OneDrive files are handled. This rollout is expected to be completed by late May 2026  

What is changing  

If a OneDrive synchronized file or folder is deleted on the Web or another device, it will no longer appear in your computer’s Recycle Bin/Trash.  

Instead, you can recover it from the OneDrive for Web/SharePoint Online Recycle bin. 

How to restore a deleted file in OneDrive for Web/SharePoint Online: 

    • Open the Recycle Bin 
    • Select the file 
    • Click Restore 

Deleted files are stored in the online Recycle Bin for up to 93 days. 

Resources 

If you have any further questions or concerns, please submit a ticket to the Enterprise Service Centre at (https://uoft.me/m365help). 

Kind regards, 

Enterprise Applications & Solutions Integration (EASI) 

Information Technology Services, University of Toronto

AMS System Maintenance – June 6

Date: May 20, 2026
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS System Maintenance – June 6

 

Dear AMS Users,

Please note that the systems below will be unavailable on Saturday, June 6 from 5 to 8 a.m. due to system maintenance:

  • Academic Administrative Appointments (AAA)
  • AMS SAP GUI
  • Capital Projects Portal
  • Concur (posting claims to AMS and progressing the workflow will resume once AMS is back online. Concur itself will be available 24/7)
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify)
  • Fiori Launchpad Reporting
  • Invoice Workflow
  • Customer Account
  • My Research (MR/Portal)
  • SAP Asset Manager Mobile (sync will not work)
  • uSOURCE

See our System Availability Page for a list of ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Upcoming SharePoint Experience Updates

Date:  May 14, 2026
To:
EASI website 
From: 
Enterprise Applications & Solutions Integration 
Re: Upcoming SharePoint Experience Updates

 

Microsoft will begin rolling out a redesigned SharePoint experience between May and July 2026. The update introduces a refreshed SharePoint start page and a new app bar designed to make it easier to discover content, publish communications, and create SharePoint resources.

For details on the document library updates and screenshots of the changes, see: https://utoronto.sharepoint.com/sites/SPLearn/SitePages/SharePoint-Libraries-have-a-new-look-and-feel.aspx

Enterprise Applications & Solutions Integration (EASI) 

Information Technology Services, University of Toronto