*** This e-mail is sent on behalf of University Registrar’s Office – Student Accounts ***

Please do NOT process any batch or online Change of POSt (CHOP) on Thursday, April 11 and Friday, April 12.

If you process a CHOP for a student during this period, the student’s fees will be calculated incorrectly and in a manner that will be very difficult and time-consuming for Student Accounts to correct.

The student’s ACORN Financial Account may be blocked while the corrections are made.

If you must process a CHOP for a student during this period, then you must trigger fees assessment by viewing the student’s invoice and forward an email message to bonnie.vincze@utoronto.ca.

University Registrar’s Office – Student Accounts is testing the Summer 2024 session fees assessment process during this period, and if the testing is successful, fees assessment will be turned ‘ON’ at 5pm on Friday, April 12 and fees will be available to view on ROSI on Monday, April 15.

Your co-operation is greatly appreciated.

Sincerely,

Student Information Systems

Hi everyone,

Enterprise Applications & Solutions Integration (EASI) would like to update you on the latest major production releases and updates for the NGSIS program and student systems. The following are major changes from December 1, 2023 to March 31, 2024:

Curriculum Management (CM) (December 1, 2023 to March 31, 2024)
Curriculum Management allows divisions to propose, change and retire courses and programs using divisional specific governance processes. Graduate courses were uploaded and updating course descriptions is in progress.

Student Advising Service (SAS) (December 1, 2023 to March 31, 2024)
The Student Advising Service team completed two releases (1.2 and 1.3) as well as the Salesforce spring 2024 update. Key highlights include the ROSI API real-time student record view, enhancements to the Notes functionality, and enhancements to the Reports and Dashboard module.

Student Information Systems (SIS) Core Systems (December 1, 2023 to March 31, 2024)
The administrative core systems, including ROSI, ROSI Express, and OASIS, completed the following major releases:

• 2023 Tax Year Updates and Submission were completed and submitted to the CRA for the 2023 tax year.
• Correspondence letter updates that included a new Minimum Degree Fee enhancement that supports SGS offer letters, as well as annual content updates.
• Adjustment of ROSI Invoice screens to remove non-function buttons.
• A new ROSI Express Class Lists report was created in Power BI that combines all the current variations of the existing Class List reports to provide a more efficient and improved experience for administrators.

The student core systems, including ACORN and Degree Explorer completed the following major releases:

• Census data updates to support enhanced reporting were completed in ACORN.
• An enhancement was made to the absence declaration functionality in ACORN to support summer sub-sessions.
• Primary Plan enhancements were made in Degree Explorer to support the Faculty of Applied Science & Engineering.

Accessibility Services Platform (AS) (December 1, 2023 – March 31, 2024)
Accessibility Services, under Student Life, strives to provide equitable access to education for University of Toronto students with disabilities, health conditions, and diverse ways of learning. They collaborate with the University community to identify and remove barriers for students, and foster inclusion within learning environments. AS is looking for a new platform to enhance and modernize its operations. The team has concluded the discovery and analysis phase and has identified two potential platforms that are currently being reviewed and tested.

Accommodated Testing Services (ATS) (December 1, 2023 to March 31, 2024)
Accommodated Testing Services coordinates on-campus assessment accommodations for students with disabilities who are enrolled in in-class courses offered on the St. George Campus. ATS has released the following enhancements:

• Ability for administrative staff to delete test definitions.
• Introduced functionality to allow administrative staff to cancel and undo the cancellation of student bookings.
• General improvements to business logic and error messaging.
• Additional technical housekeeping tasks completed to improve the foundation and structure of the system in view of future enhancements.

Course Information System (CIS) (December 1, 2023)
The Course Information System streamlines syllabi and exams processes for instructors and administrators. CIS has made the following releases: 

• FAS Syllabus Builder Module
  Transitioned the Faculty of Arts & Science to the new Syllabus Builder module in CIS.

Sincerely,
Student Information Systems

Dear SIS users,

Please join us for a Connect+Learn for the first Student Information Systems (SIS) “Ask Us” session on Thursday, March 21 at 11 a.m. These sessions are for administrative staff and faculty users of applications and processes managed by SIS. They are designed to address ‘How To’ questions related to system usage and functionality.

The following topics were submitted by users as part of the recent “Ask Us” feedback form asking for ROSI functions users may need further assistance with:

• Distinguishing between required and optional fields on ROSI screens
• Locating field help information within ROSI and other internal resources to consult
• Setting up continuous academic activities in ROSI

Please note: While the ‘Ask Us’ sessions are ideal for general inquiries and guidance, specific records issues and bugs should be directed to the ESC (Enterprise Service Centre) for resolution.

Registration is not required for this event. Please use the Connect+Learn iCal attached to add the event to your calendar. You can also access the meeting via the Teams Meeting Link.

Sincerely,
Student Information Systems

Dear ROSI and ROSI Express Users,

Enterprise Applications & Solutions Integration (EASI) is pleased to announce that a new Class Lists report

is available on the ROSI Express reports page. We have consolidated multiple specialized class list reports, currently available in ROSI Express, into one customizable Power BI report. This report also includes subject POSt enrolment information, which is not currently available in existing reports.

This new Class Lists report is available in Power BI but is accessible from a link on the ROSI Express (RXP) reports page, which will redirect to Power BI to run the report. Access to the report is inherited from RXP and anyone with access to the reports screen in RXP will have access to this new report. For information on how to run and use this new report, please read the support documentation.

We are planning a Connect +Learn session on reporting in mid to late April, which will include instruction on the basics of using these Power BI reports as well as features of ROSI reports.

Thank you to the Business Process Representatives who provided initial feedback on this report! For anyone who uses the report and would like to provide feedback, please provide feedback through this form. Your input will be helpful as we consider new reports and what additional support documentation may be required.

The new report will appear along with the older reports for the time being, and we will notify users when we plan to retire the older Class List reports.

Thank you for your ongoing support.

Sincerely,
Student Information Systems

 
Dear SIS users,

Student Information Systems (SIS) is delighted to offer its first ‘Ask Us’ session on Thursday, March 21 at 11 a.m. Submit your questions now using the SIS Ask Us Sessions form. Ask Us sessions are for administrative staff and faculty users of applications and processes managed by SIS. These sessions are designed to address ‘How To’ questions related to system usage and functionality.

If you have specific questions about a process (e.g., course set-up), or even if you feel some apprehension about utilizing specialized functions of our systems (e.g., effectively setting up ROSI downloads for reporting), please fill out the SIS Ask Us Sessions form. We will choose questions for the session with priority given based on the potential number of users of the function and relevance to the academic cycle. If we aren’t able to answer the question in the session we will still try to get back to you by email or the Enterprise Service Centre.

Please be specific in your request. Provide details and examples when possible, but do NOT include confidential or personally identifiable information (PII) from any supporting documentation (e.g., samples, screenshots, etc.).

Sincerely,
Student Information Systems