EASI

Enterprise Applications and Solutions Integration

News

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Best Practices for Hybrid Meetings – September 14

The modern workplace presents new opportunities for collaboration and innovation, and hybrid meeting skills can make all the difference. Join Connect+Learn for an overview of best practices for hybrid meetings. Topics discussed will include:

  • Organizing hybrid meetings for success
  • Facilitating engaging hybrid meetings
  • Hybrid meeting etiquette
  • Effective use of meeting technology
  • And more…

Resources

Additional Resources

Posted on

Reminder: Connect+Learn Sessions for all AMS GUI Print Users

Date: September 6, 2022
To: AMS GUI Print Users
From: Enterprise Applications & Solutions Integration and Financial Advisory Services & Training
Re: Reminder: Connect+Learn Sessions for all AMS GUI Print Users

 

Dear AMS GUI Print Users,

In an ongoing effort to improve the AMS user experience, Enterprise Applications & Solutions Integration (EASI) has implemented a new solution that makes printing reports from AMS and ROSI faster, easier and safer. This will allow you to print reports to any printer and email reports directly from AMS.

This is a reminder to join an upcoming Connect+Learn session to learn how you can use front-end printing to conveniently print to PDF, email PDFs or print hard copies. We highly encourage AMS users to attend one of these sessions and begin using front-end printing as soon as possible, as we will be defaulting to this option in early 2023.

This transition represents minimal change to business processes for departments.

Thursday, September 8 from 10:30 a.m. to 11:30 a.m.
Join Microsoft Teams Meeting 

Download to Calendar 

 

Tuesday, September 13 from 2:30 p.m. to 3:30 p.m. 

Join Microsoft Teams Meeting 

Download to Calendar

This session will discuss:

  • Why this initiative is important
  • How the EMMA project will make printing AMS report to PDF faster and easier
  • Printing AMS reports directly to any printer
  • Emailing reports
  • Updating default print settings

Need help? Contact Financial Advisory Services and Training (FAST): fast.help@utoronto.ca.

View documentation and resources on the Financial Services website.

Sincerely,

Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Posted on

Best Practices for Hybrid Meetings – August 31

The modern workplace presents new opportunities for collaboration and innovation, and hybrid meeting skills can make all the difference. Join Connect+Learn for an overview of best practices for hybrid meetings. Topics discussed will include:

  • Organizing hybrid meetings for success
  • Facilitating engaging hybrid meetings
  • Hybrid meeting etiquette
  • Effective use of meeting technology
  • And more…

Resources

Additional Resources

Posted on

Disabling legacy authentication for all U of T email users

Date: August 31, 2022
To: InfoTech Listserv, EITU
From: Information Security Operations and Enterprise Applications & Solutions Integration
Re: Disabling legacy authentication for all U of T email users

 

Dear colleagues,

As part of an ongoing effort to improve data security in Exchange Online, Microsoft has announced it will begin to permanently disable legacy authentication for all Microsoft 365 tenants on October 1, 2022.
In preparation for this significant update, Information Technology Services (ITS) has been disabling legacy authentication for UTmail+ in partnership with divisions and will complete the remaining group by September 30, 2022. After this date, all University email users will need to use mobile and desktop email clients that support modern authentication.
ITS will start disabling legacy authentication in batches for remaining faculty and staff beginning September 15.

Next steps

  • Please carefully review the information below for more details on this upcoming change so that your team can be prepared. 
  • ITS will communicate with remaining impacted staff and faculty regarding this change. 

For questions, please contact Haniyeh Yousofpourfard (haniyeh.yousofpourfard@utoronto.ca).

Thank you,

Deyves Fonseca Associate Director Information Security OperationsPamela Harris Associate Director Enterprise Applications and Solutions Integration****************************  How will this change impact the University’s end users?

This change will only impact University community members who are currently connecting to UTmail+ via email clients that still use legacy authentication. Once the changes are applied, mobile and desktop email clients that use legacy authentication to connect to UTmail+ may stop working.

What should impacted users do if their email client stops working after the change is implemented?

Impacted users should update or upgrade to an email client that uses modern authentication as soon as possible. Users can also continue to access U of T email via mail.utoronto.ca. Instructions are provided in the communication distributed to IT administrators via email.

How will ITS support divisions and impacted users throughout this change?

ITS has identified individual email users who are connecting to UTmail+ with legacy authentication. ITS is collaborating with our University partners to notify impacted staff, students, faculty and alumni of this change:

  • ITS will send communications to impacted staff and faculty beginning on September 1.
  • Communications with students is being managed by the Office of the Vice-Provost, Students. 
  • Communications with alumni is being managed separately in conjunction with University Advancement. 
  • Information Security will notify and follow up with impacted service account owners. 
Posted on

Meeting Rooms for a Hybrid World – August 30

Have you been tasked with setting up a hybrid meeting room and aren’t sure where to start? Join Connect+Learn for an overview of setting up a hybrid meeting room from start to finish, featuring real-life examples from U of T. Topics discussed will include:

  • How do hybrid meeting rooms compare to traditional meeting rooms?
  • What features should a good hybrid meeting room have?
  • Bring your own device (BYOD) meeting rooms vs Teams Rooms
  • Technology and vendor recommendations
  • And more…

Resources

Posted on

Best Practices for Hybrid Meetings – August 23

The modern workplace presents new opportunities for collaboration and innovation, and hybrid meeting skills can make all the difference. Join Connect+Learn for an overview of best practices for hybrid meetings. Topics discussed will include:

  • Organizing hybrid meetings for success
  • Facilitating engaging hybrid meetings
  • Hybrid meeting etiquette
  • Effective use of meeting technology
  • And more…

Resources

Additional Resources

Posted on

Connect+Learn Sessions for AMS/SAP Printing and Emailing PDFs

Date: August 23, 2022
To: InfoTech Listserv, AMS SAP GUI Users
From: Enterprise Applications & Solutions Integration and Financial Advisory Services & Training
Re: Connect+Learn Sessions for AMS/SAP Printing and Emailing PDFs

 

Dear IT Administrators,

As mentioned in an email sent to the Infotech listserv on August 19, Enterprise Applications & Solutions Integration (EASI) is seeking a vendor solution to replace an existing back-end print relay server called EMMA. This server was created in 1995 and processes print jobs from SAP and ROSI. As part of this project, we are helping users transition most print jobs to an existing front-end printing solution that is more effective and operates as an alternate to EMMA.

With front-end printing, the print jobs will flow via AMS SAP GUI and will be sent to printers already set up on users’ desktop machines. AMS SAP GUI users can use an alternate printer code called “LOCL” (Windows)/”LOCM” (Mac) in their print menu, and conveniently print to PDF or to their local printer. This transition to front-end printing will help to reduce costs, improve security and lessen IT administrators’ workload in setting up printing.

Please note the message below was sent to AMS SAP GUI users through the AMS listserv regarding upcoming Connect+Learn sessions and documentation provided by the Financial Advisory Services and Training (FAST) team.

**********************************

Enterprise Applications & Solutions Integration (EASI) is seeking to implement a new solution to replace an outdated print relay server called EMMA. As part of this project, we are helping users transition most print jobs to an existing front-end printing solution that is more effective and operates as an alternate to EMMA. This transition to front-end printing will help to reduce costs, improve security and provide more comprehensive support.

This transition represents minimal change to business processes for departments. We recommend that users begin to use this method of printing as we will be defaulting to this option in early 2023.

Join an upcoming Connect+Learn session to learn how AMS SAP GUI users can use front-end printing to conveniently print to PDF, email PDFs or print hard copies:

Thursday, September 8 from 10:30 a.m. to 11:30 a.m.
Join Microsoft Teams Meeting 

Download to Calendar 

 

Tuesday, September 13 from 2:30 p.m. to 3:30 p.m. 

Join Microsoft Teams Meeting 

Download to Calendar

This session will discuss:

  • Why this initiative is important
  • How the EMMA project will make printing AMS report to PDF faster and easier
  • Printing AMS reports directly to any printer
  • Emailing reports
  • Updating default print settings

Need help? Contact Financial Advisory Services and Training (FAST): fast.help@utoronto.ca.

Sincerely,

Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Posted on

Connect+Learn Sessions for AMS/SAP Printing and Emailing PDFs

Date: August 23, 2022
To: AMS SAP GUI Users
From: Enterprise Applications & Solutions Integration and Financial Advisory Services & Training 
Re: Connect+Learn Sessions for AMS/SAP Printing and Emailing PDFs

 

Dear AMS SAP GUI Users,

Enterprise Applications & Solutions Integration (EASI) is seeking to implement a new solution to replace an outdated print relay server called EMMA. As part of this project, we are helping users transition most print jobs to an existing front-end printing solution that is more effective and operates as an alternate to EMMA. This transition to front-end printing will help to reduce costs, improve security and provide more comprehensive support.

This transition represents minimal change to business processes for departments. We recommend that users begin to use this method of printing as we will be defaulting to this option in early 2023.

Join an upcoming Connect+Learn session to learn how AMS SAP GUI users can use front-end printing to conveniently print to PDF, email PDFs or print hard copies:

Thursday, September 8 from 10:30 a.m. to 11:30 a.m.
Join Microsoft Teams Meeting 

Download to Calendar 

 

Tuesday, September 13 from 2:30 p.m. to 3:30 p.m. 

Join Microsoft Teams Meeting 

Download to Calendar

This session will discuss:

  • Why this initiative is important
  • How the EMMA project will make printing AMS report to PDF faster and easier
  • Printing AMS reports directly to any printer
  • Emailing reports
  • Updating default print settings

Need help? Contact Financial Advisory Services and Training (FAST): fast.help@utoronto.ca.

Sincerely,

Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Posted on

Transitioning AMS SAP GUI Users to Front-End Printing Process

Date: August 19, 2022
To: IT Administrators
From: Enterprise Applications & Solutions Integration and Financial Advisory Services & Training
Re: Transitioning AMS SAP GUI Users to Front-End Printing Process

 

Dear IT Administrators,

Enterprise Applications & Solutions Integration (EASI) is seeking a vendor solution to replace an existing back-end print relay server called EMMA. This server was created in 1995 and processes print jobs from SAP and ROSI. As part of this project, we are helping users transition most print jobs to an existing front-end printing solution that is more effective and operates as an alternate to EMMA.

With front-end printing, the print jobs will flow via AMS SAP GUI and will be sent to printers already set up on users’ desktop machines. AMS SAP GUI users can use an alternate printer code called “LOCL” (Windows)/”LOCM” (Mac) in their print menu, and conveniently print to PDF or to their local printer. This transition to front-end printing will help to reduce costs, improve security and lessen IT administrators’ workload in setting up printing.

The print to PDF method for Windows uses Microsoft print to PDF. This is available by default for all Windows 10 users. However, if it has been removed please refer to these instructions from Microsoft. For older devices, users can continue to use print to PDF as usual.

To support users, the Financial Advisory Services and Training (FAST) team will be providing Connect+Learn sessions on September 8 and September 13 and later in fall 2022. They will also be providing resources on the FAST website, including instructions for Windows and Mac users.

We will be sending out details about the Connect+Learn sessions and documentation to users during the week of August 22, and will post the message to the Infotech listserv.

In future phases of the project, U of T will seek to implement a new solution to replace EMMA to accommodate select print jobs that require back-end printing (e.g. cheques, transcripts etc.).

Questions? Contact Farah Ally, EASI Project Manager – farah.ally@utoronto.ca

Sincerely,

Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Posted on

Join Connect+Learn for our hybrid meeting training series

Date: August 17, 2022
To: AMS, InfoTech and ROSI Listservs
From: Enterprise Applications & Solutions Integration
Re: Join Connect+Learn for our hybrid meeting training series

 

Dear Colleagues,

Enterprise Applications & Solutions Integration (EASI) is excited to announce a new training series to support members of the University community in hybrid work initiatives. Over the next several weeks, EASI’s Connect+Learn team will host training sessions on hybrid meetings, from getting started with room setup and equipment to boosting engagement.

Please see the list of upcoming sessions below and visit the Connect+Learn website for additional details and dates.
Kind regards,EASI Connect+Learn

**************************************************

Best Practices for Hybrid MeetingsSession 1: Tuesday, August 23 at 1 p.m. Read Description| Add to Calendar| Teams Meeting Link 

Session 2: Wednesday, August 31 at 11 a.m.
Read Description| Add to Calendar| Teams Meeting Link 

Meeting Rooms for a Hybrid World: Lessons Learned and Recommendations to Get You Started

Session 1: Tuesday, August 30 at 3 p.m.
Read Description| Add to Calendar| Teams Meeting Link

See full list of sessions