EASI

Enterprise Applications and Solutions Integration

News

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AMS Now Available – Renewed My Research Applications & Agreements (MRA) is now live!

Sent on behalf of the Division of the Vice-President, Research & Innovation

Dear AMS users,

The Division of the Vice-President, Research & Innovation (VPRI) is pleased to announce that the renewed My Research Applications & Agreements (MRA) system is now live as of Monday, August 30th.

Please also note that all Administrative Management Systems (AMS) – including AMS SAP GUI, Employee Self-Service/Manager Self-Service, Expense Reimbursement Direct Deposit, Capital Projects and Invoice Workflow are now available.

MRA is the University of Toronto (U of T) online system for researchers to secure the institutional review and approval of their research funding applications, The MRA Renewal Initiative is part of the U of T Enterprise Modernization Program – a project that is set to upgrade the administrative management systems and transform the future for more than 33,000 staff and faculty.

More information about the MRA Renewal Initiative can be found on the project webpage.

What is changing?

MRA has been rebuilt in a new technology to modernize the user interface and improve the overall user experience for the research and innovation community. These are some of the changes that applicants can look forward to:

  • Streamlined navigation and user-experience through a modernized, user-centric design
  • A simplified online form
  • Improved validations that check the MRA and show users which fields are incomplete before submitting
  • Tools that allow applicants and approvers to more easily track their application status
  • Enhanced features for filtering, searching, and grouping applications
  • Functionality to link MRAs to other funding applications and non-funded agreements
  • Enhanced tools for applicants to work on applications together with their designated assistants
  • Built-in assistance with help videos (coming soon) and Help Desk contact form

These changes were made in response to the feedback we heard from the research & innovation community through end-user consultations.

Training Opportunities

The VPRI will be hosting information and training sessions for MRA users. These sessions will include a brief overview of MRA and the application process, key changes introduced as part of the renewal, and step-by-step instructions on creating and submitting an MRA in the renewed system.

Two sessions will be offered during the initial, post-launch period:

 Please register for only one of these sessions.

Other Resources

Please visit the My Research Applications & Agreements (MRA) webpage to access important user documentation, tip sheets, and video aids to support you in using the renewed MRA.

Questions?

If you have technical inquiries about using MRA, please contact the RAISE Help Desk at raise@utoronto.ca | (416) 946-5000.

If you have questions about the MRA Renewal Initiative and training opportunities, please contact Safa Faidi, Services Engagement Coordinator, at Safa.Faidi@utoronto.ca

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Connect+Learn: Microsoft Shifts: Managing Your Team’s Schedule

Join Connect+Learn for this introduction to Microsoft Shifts. Shifts is a schedule management tool that lets you create, update and manage schedules for your team​. With Shifts, you can:​

  • Create a new schedule or import an existing schedule from Excel.​
  • Toggle between different Shifts schedules to manage them if you own multiple teams.​
  • Create staff groups to help you better organize your schedule.​
  • Review requests for schedule changes.​
  • Allow your team to clock in and out with their mobile devices.

Resources

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Connect+Learn: Configuring Your Microsoft Teams Channel for the Hybrid Workplace – August 25

Over the past year, divisions across the University have relied on Teams to facilitate communication and collaboration between colleagues. With the return to campus, it’s time to start thinking about how we can effectively use Teams in the hybrid workplace. 

Join Connect+Learn and Academic & Collaborative Technologies (ACT) for this session on configuring individual teams/channels for the hybrid workplace. Topics discussed will include: 

  • Adding tabs to your teams (e.g. Planner) to facilitate hybrid teamwork. 
  • Adding additional channels to your team to stay engaged and organized. 
  • Tips and tricks for managing hybrid teams. 
  • And more… 

Resources

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ROSI, ROSI Files and Rocket Shuttle Unavailable Aug 29 from 12- 1pm

Sent on behalf of Information Security – Information Technology Services

Dear ROSI Users,

As you may be aware, eToken authentication for high security logins will migrate to UTORMFA later this fall.

In preparation for this future transition, the Admin VPN will not be available this Sunday, August 29 from 12:00 PM to 1:00 PM and those who use ROSI, ROSI Files and Rocket Shuttle will be affected. ROSI Express will continue to remain available.

UTORMFA has already been adopted by over 10,000 members of the U of T community. UTORMFA, powered by DUO, is a software based multi-factor authentication method that authenticates user logins via prompts sent to a user’s phone. UTORMFA is easy to use, quick to set up and secure.

If you have any questions about the UTORMFA project, send a message to utormfa@utoronto.ca. Need help? Submit a ticket through the Enterprise Service Centre (ESC).

Please stay tuned for more details about the eToken migration project.

Sincerely,
Information Security

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AMS GUI Unavailable August 29 from 12- 1pm

Sent on behalf of Information Security – Information Technology Services

Dear AMS GUI Users,

As you may be aware, eToken authentication for high security logins will migrate to UTORMFA later this fall.

In preparation for this future transition, the Admin VPN will not be available this Sunday, August 29 from 12:00 PM to 1:00 PM and those who use SAP GUI will be affected.

UTORMFA has already been adopted by over 10,000 members of the U of T community. UTORMFA, powered by DUO, is a software based multi-factor authentication method that authenticates user logins via prompts sent to a user’s phone. UTORMFA is easy to use, quick to set up and secure.

If you have any questions about the UTORMFA project, send a message to utormfa@utoronto.ca. Need help? Submit a ticket through the Enterprise Service Centre (ESC).

Please stay tuned for more details about the eToken migration project.

Sincerely,
Information Security

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Last week of Back to Campus training: Calendly, Teams, QLess, Shifts and FindTime

Date: August 23, 2021 
To: InfoTech, AMS and ROSI listservs
From: EASI Connect+Learn
Re: Last week of Back to Campus training: Calendly, Teams, QLess, Shifts and FindTime

 

Dear colleagues,

After a successful first three weeks and 900 attendees, the Connect+Learn Back to Campus series is heading into its last week. To wrap up the month, we will be offering our final Back to Campus sessions on Calendly, Teams, QLess, Shifts and FindTime.

Please find a list of this week’s sessions below. Registration is not required. You can also visit the Connect+Learn website for additional details and recordings of past sessions. The University community can continue to reference the Return to Campus ITS Toolkit for a convenient overview of many of the tools we discussed this month.

Connect+Learn will continue to offer weekly drop-in training sessions as we move into the new academic year. To stay in the loop for upcoming dates, please subscribe to our weekly newsletter.

We would like to extend our thanks to the University community for making the Connect+Learn Back to Campus series a success.

Kind regards, 

EASI Connect+Learn 

Back to Campus Month: Week 4

 

Monday, August 23 at 1 p.m.

Back to Campus: Tools for Re-Entry

Read Description| Add to Calendar| Teams Meeting Link

 

Tuesday, August 24 at 11 a.m.

Introducing QLess

Read Description| Add to Calendar| Teams Meeting Link

 

Wednesday, August 25 at 10 a.m.

Microsoft Teams: Configuring Your Team/Channel for the Hybrid Workplace

Read Description| Add to Calendar| Teams Meeting Link

 

Wednesday, August 25 at 2 p.m.

Microsoft Shifts: Managing Your Team’s Schedule

Read Description| Add to Calendar| Teams Meeting Link

 

Thursday, August 26 at 11 a.m.

Simplify Scheduling with FindTime

Read Description| Add to Calendar| Teams Meeting Link

 

Thursday, August 26 at 2 p.m.

Introducing Calendly

Read Description| Add to Calendar| Teams Meeting Link

 

See full list of sessions

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Connect+Learn: Stay on Track with Planner, Tasks and To Do – August 19

Microsoft Planner, To Do and Tasks are three integrated tools that can help your hybrid team stay organized, on track and connected. Use these tools to visually organize, prioritize and track different types of teamwork, including projects, initiatives and simple tasks.  

Join Connect+Learn for an introductory session on how you can use these tools to manage hybrid teamwork. Topics discussed will include: 

  • What is the difference between Planner, Tasks and To Do? 
  • How to use Planner, Tasks and To Do to organize and manage tasks. 
  • Integrating Tasks and Planner with your departmental team or channel. 
  • And more… 

Resources

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Connect+Learn: TCard+ for Campus Space – August 19

Join the UTSC TCard+ team for an overview of how their innovative solution can help you and your division keep track of space on campus.

What is the TCard+ solution? When entering a room or space, members of the University community can swipe their TCard on the TCard+ Device. This device can grant or deny access based on a list of authorized users and/or pre-programmed room or space capacity limits. You can also conveniently receive email reports with details on accepted and denied swipes.

Please note: this solution is only available at the Scarborough and St. George campuses.

Resources

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Connect+Learn: Introducing Calendly – August 18

Join Connect+Learn for this introduction to Calendly, a tool that is newly available to the University of Toronto community.

Calendly is a powerful meeting scheduling tool that makes booking meetings and appointments easy. To schedule meetings with Calendly, all you need to do is set your meeting rules and create a link. You can share this link with an individual or a group: it will enable people to book time with you, and any time booked is automatically updated in your calendar. Because Calendly has access to your Outlook calendar, it will only book meetings that work with your schedule.

Resources