It’s only March and 2022 has already been a busy year for Microsoft Teams. Join Connect+Learn for an overview of some recent changes. Updates discussed will include:
Join Connect+Learn and representatives from the University’s Information Security unit for this new session on good practices for stronger passwords. Topics discussed will include:
To SharePoint and OneDrive owners,
Effective April 2, EASI will launch a new guest expiry policy that will improve security by:
Who does this policy apply to?
These policies will only apply to new guests invited after April 2. A guest is an external person (non-U of T email). The guest policy does not apply retroactively to guest users that have pre-existing permissions or access through a sharing link before the guest expiration policy was applied. The expiring access policy does not apply to guest accounts who access content through their membership of a Team.
What should I expect?
Once the policy is enabled, primary SharePoint site collection administrators/OneDrive for Business owners will receive e-mail notifications 2-3 weeks ahead of time informing them about any guests that are set to expire. In addition, a yellow banner will appear on the web versions of OneDrive or SharePoint. As owners/administrators you will be able to:
These email notifications are not spam. Emails will be sent from “SharePoint Online” (no-reply@sharepointonline.com). If you ignore and do not extend access, the guest will lose access on the specified date and a new sharing invitation would need to be issued.
For more details on what to expect, see the following knowledge articles:
Managing Guest Expiry in SharePoint
Managing Guest Expiry in OneDrive for Business
Exceptions
Exceptions to the policy may be requested only for SharePoint sites with external sharing enabled. Site administrators may request a custom guest expiry window of up to 365 days for their specific site. To request an exception for an existing SharePoint site, please submit a ticket at https://uoft.me/sharepoint-gethelp.
What do I need to do to prepare?
Review the Enterprise Service Centre knowledge articles above so you know what to expect. If your SharePoint site has external sharing enabled, ensure the primary site admin details are always up to date so that the proper person receives the notifications.
Dear Rocketshuttle users
Over the coming months we will be planning the implementation of Azure Data Studio and PowerBI to replace Rocketshuttle as an ad hoc query tool before the end of the year. We know that current Rocketshuttle users have different levels of expertise and comfort with the tool. We need to determine what kind of support we need to put in place to assist you with the transition. So that we might better understand how you use Rocketshuttle, can we request that you complete this survey by Friday, March 18? Please note, your responses are not anonymous.
There are some things we can tell you about the new tool and the transition now. It will be possible to query the Azure copy of the ROSI database(s) reducing the load on the transactional production database and making it possible to continue running queries and reports on high volume days (e.g., first day of Fall/Winter enrolment in Arts and Science). It will also be possible to construct queries against multiple databases, if the user has authorization. The tool does run on a different platform so there will be some minor differences in sql commands. There will also be a challenge in copying existing queries and procedures. We are exploring some options to mitigate this. This is one of the reasons why the survey and the questions about your query library are so important. (Note: for users with large query and procedure libraries, it would be worthwhile reviewing your collection to determine what may be used by others, and what could be removed before the shift to the new tool.)
If you have any questions about any of this, feel free to reach out to us. You can submit a question on the Enterprise Service Centre, or directly to Rodney Branch, Manager of Client Services & Process Integration (Rodney.branch@utoronto.ca).
This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc
Sincerely,
Student Information Systems
Dear ROSI users
This is a reminder that we will need to take ROSI and all associated student information systems offline 5 p.m. to 9 p.m., on Friday, March 4 to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m. The following systems will be affected:
A notice will be posted on the ACORN launchpad and social media so that students are aware of the outage.
Thank you for your patience as we make these improvements.
This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc
Sincerely,
Student Information Systems
Beginning May 23, 2022, Outlook for Android will no longer support Android 7.1 or below. Users will need to upgrade their Android operating system to Android 8.0
If you are using Outlook for Android on a phone running an older version of Android, you will no longer be able to update to newer versions of Outlook for Android when this change is implemented.
Please ensure you update your operating system to Android 8.0 or newer.
Power Automate is a service from Microsoft that lets anyone create code-free automated workflows. Join Connect+Learn for this introduction to Power Automate for beginners. We will discuss what exactly Power Automate is, what it can be used for, and even create a simple automatic workflow together.
Hi everyone,
Please note that the scheduled system maintenance has been completed and the following systems are now available:
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Hi everyone,
Please note that the scheduled system maintenance today will be extended to 6 p.m. The following systems will not be available until that time:
Please visit the ITS System Status website for updates.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Hi everyone,
This is a reminder that the following systems will be unavailable on Saturday, February 12 from 8:00 a.m. to 4:00 p.m. due to system maintenance:
See our System Availability page for ongoing information on system status.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
