To assist you in preparing for the November 1 count, please refer to the procedures below.

On the evening of the retrieval date, November 8^th, Planning & Budget will run the enrolment retrieval program to extract the records of all students with academic activities in the Fall session, with a Status Effective Date of November 1^st.

Key Dates

• Fall Count Date = Tuesday November 1^st
• Status Effective Date = Tuesday November 1^st
• Fall Count Retrieval Date = Tuesday November 8^th

The Fall Count Retrieval Date enables divisions extra time to make required updates in ROSI, backdated to the November 1^st  Registration Status Effective Date. On November 8^th, all academic activities that were approved on or before November 1^st will be picked up for each student. Academic activities that do not have a status set to APP (approved) on or before the November 1^st Status Effective Date will be excluded from the count. You can continue to process ROSI records between November 1^st and November 8^th and they will be included in the enrolment count if the Status Effective Date has been set to November 1^st.

Actions Required

Please perform the following actions prior to November 1^st:

1. Please run the Count-Date Preparation reports in ROSI (direct command 4 B B) as early as you can. These programs will assist you in identifying student records that may require adjustments. Examine the outputs and enter corrections/changes to the student’s record on or before the retrieval date.
2. Please run the Registrations Containing Anomalous Data report in ROSI (direct command 4 B B G). This report will assist you in identifying records that may require follow up with students.
3. Documents supporting the exempt status of international students who have been exempted from paying international fees must be on file with your division and available for reference. To identify international exempt students, please run the Registration Fee Category Overrides report in ROSI (direct command 4 B B D).
4. Ensure that students’ Legal Status, Country of Citizenship, Permanent Address, Date of Birth, and Mother Tongue is complete.
5. Please ensure that all Academic Activity Approval dates and Registration Status Effective Dates are set to November 1^st or earlier for students who are legitimately in a course but whose ROSI records were not updated until after November 1^st. This includes FINCA’d registrations that were later re-instated with a status of REG.

Please perform the following actions after November 8^th:

1. After the count retrieval, you will receive an email notification that your division’s report dataset has been created. Please review these reports. This is an additional check to ensure that no students have been missed.
2. Before November 14^th, please notify us if substantive changes need to be made to your division’s records.

If you have any questions or if you need clarification, please contact Planning & Analytics by email at planning.analytics@utoronto.ca.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Dear ROSI users

We will need to take ROSI and all associated student information systems offline on Friday, December 2 from 5 p.m. to 9 p.m. to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m.  The following systems will be affected:

• ACORN
• ACORN Grant Application
• Course Information System
• Degree Explorer (Student and Admin)
• EASI Institutional File Transfer
• Elections
• eMarks
• Exam photo invigilation
• Online Administrative Student Information System (OASIS)
• Rocket Shuttle
• ROSI
• ROSI Express
• ROSI Files
• Safety Abroad Student Registry
• Varsity Blues Registration System
• Web services/APIs

A notice will be posted on the ACORN launchpad and social media so that students are aware of the outage.

Thank you for your patience as we make these improvements.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Hi everyone,

Enterprise Applications & Solutions Integration (EASI) would like to update you on the latest major production releases and updates for the NGSIS program and student systems. From May 1 to September 30, 2022, EASI completed close to 124 releases for a wide range of applications.

The following are major changes during this timeframe:

Timetable Builder Expansion (June 6)
The cloud-based Timetable Builder expansion was launched on June 6, 2022 and was released to six divisions across U of T. The application allows students to craft and optimize their course schedules and combines functionality previously available in Course Finder and divisional timetable applications. Timetable Builder includes broad course search functionality, natural language explanation of enrolment controls, and section, course and department level comments previously only available in some divisional timetables. In addition to the student-facing application, staff can use OASIS to access the Timetable Builder administrative interface and modify division-specific information.

 Course Information System (CIS)
The Course Information System streamlines syllabi and exams processes for instructors and administrators. CIS has made the following releases: 

• Updates to Marking Scheme and Exam Details Forms (July 28)
  Revised and improved wording for ARTSC’s Syllabus module and UTSC’s Syllabus and Exam Details modules to more accurately capture the course activities for the Fall 2022 session.

Course Finder Retirement (August 15)
Course Finder was retired on August 15 after the launch of the Timetable Builder expansion. While Course Finder allowed students to search for courses across multiple divisions and campuses, the enhanced Timetable Builder provides more specific course information and timetable functionality.

OUAC Transcript Exchange Update (August 17)
On August 17, the teams at Enterprise Applications & Solutions Integration (EASI) and Enrolment Services launched the upgrade to Ontario Universities’ Application Centre (OUAC) transcript exchange to align with data standards created by the Postsecondary Electronic Standards Council (PESC). The transition to the new data standards involved shifting from Electronic Data Interchange (EDI) data format to more modern Extensible Markup Language (XML). These electronic transcripts are exchanged between postsecondary institutions as undergraduate students apply for graduate studies and professional programs or transfer between institutions. By creating consistent standards, institutions can align on exchanging transcripts in a consistent and efficient way.

Accommodated Testing Services (ATS)
The ATS project streamlines accommodated testing processes for students, instructors and administrators. ATS has made the following releases: 

• Improvements for Instructors and Administrators (September 13, 2022)
  Several targeted improvements to the CIS Accommodations functionality based on feedback from instructors and administrative staff. Improvements include better display of scheduling information at the top section of the screen, and allowing instructors associated with one of the primary meeting sections for a course to add assessment details when a student makes a booking request on a secondary meeting section for the same course.