In this session we discussed:
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- Outlook transition timeline
- Overview of the New Outlook
- Live Demo
- Basic Interface
- Email management tools : Rules, Quicksteps and Sweep
- Some tips
- Outlook Calendars & Settings
Opening of Term and Registration 2025
Join us for a Connect+Learn session on the Opening of Term and Registration for Fall 2025. This session will demonstrate processes and explore some key topics for academic units and Registrars’ Offices to prepare for the upcoming academic term. Monitoring registration using ROSI reports, clearing admission conditions and maintaining leaves of absences will be discussed. Attendees will be able to learn how to look up data manually and produce summary reports to identify outstanding enrolment issues and to keep track of registration volume.
Topics to be discussed:
-
- Monitoring Registration – Reports
- Registration Information (4AAB/4ACB) – what it means
- Student Conditions (4AEC)
- Leaves of Absence
- Deferrals
- Generating class lists (review)
Resources:
Update to Upcoming H4S4 Upgrade and Changes to Time Entry Functionality – Effective October 4, 2025
Date: August 22, 2025
To: Divisional HR Offices; Division of People Strategy, Equity & Culture; Business Officers
From: Enterprise Applications and Solutions Integration (EASI)
To: Divisional HR Offices; Division of People Strategy, Equity & Culture; Business Officers
From: Enterprise Applications and Solutions Integration (EASI)
Further to the communication below, sent on August 20, 2025, we would like to provide an update regarding the upcoming SAP H4S4 upgrade. The deployment of this upgrade, which includes the removal of the calendar views for PA61 (Maintain Time Data), will be delayed until October 4, 2025.
To support the changes to PA61, we are currently developing a modified Fast Entry program that will enable batch updates in time for the October 4 go-live date. Restoring the calendar views for PA61 will not be possible as the existing functionality allowing day-by-day hours to be entered each week has been deprecated by SAP.
The HRIS Training and Support Team will share additional information and guidance to assist with the new process in the coming weeks.
*****
Date: August 20, 2025
To: Divisional HR Offices; Division of People Strategy, Equity & Culture; Business Officers
From: Enterprise Applications and Solutions Integration (EASI)
To: Divisional HR Offices; Division of People Strategy, Equity & Culture; Business Officers
From: Enterprise Applications and Solutions Integration (EASI)
On Saturday, September 6, 2025, our SAP S4HANA system will be upgraded to H4S4 to ensure continued compliance with SAP Human Capital Management (HCM) licensing and support through 2040.
As part of this upgrade, SAP will no longer support the Time Entry – Maintain Time Data (transaction code PA61). Consequently, the following functionalities will be retired:
- Maintain Weekly Entry with Activity Allocation (2052)
- Change Monthly Calendar (2051)
- Change Annual Calendar (2050)
These changes will take effect on September 6, 2025 and below details the update. It is important to note that UTime users will not be impacted by this change.
|
Current View: Until Saturday, September 6 |
New View: On Saturday, September 6 |
|
Current view: Users can see Week, Month and Year view for timesheets in PA61 |
New view: Users can no longer see Week, Month and Year views for timesheets; however, they can still use list view to display or delete previously entered time records.
|
How to Process Time Data in HRIS?
- For multiple time entries for multiple employees, the following Fast Entry Upload program can be used
- For individual time entry, use the Maintain HR Master Data (transaction code PA30) to record an absence or attendance one at a time.
Create-Attendances-(IT2002)-from-Excel-Spreadsheet.pdfAdditional Resources:
Refer to the HRIS Learning Session on Fast Entry Templates and Uploads recording for more information.
Questions
If you need assistance with HRIS processing, please submit a ticket to HRIS Help Desk using the HR Service Centre.
Introduction to Microsoft Loop
Connect+Learn: Introduction to Microsoft Loop
In this session we discussed:
-
- Basics of Microsoft Loop
- Building Blocks of Microsoft Loop
- Live Demo showing how you can get started with loop and use various features.
- Microsoft Loop Storage
- Difference between Microsoft Loop and OneNote
- Q&A
Resources:
Update to Upcoming H4S4 Upgrade and Changes to Time Entry Functionality – Effective October 4, 2025
Date: August 20, 2025
To: Divisional HR Offices; Division of People Strategy, Equity & Culture; Business Officer
From: Enterprise Applications and Solutions Integration (EASI)
To: Divisional HR Offices; Division of People Strategy, Equity & Culture; Business Officer
From: Enterprise Applications and Solutions Integration (EASI)
On Saturday, September 6, 2025, our SAP S4HANA system will be upgraded to H4S4 to ensure continued compliance with SAP Human Capital Management (HCM) licensing and support through 2040.
As part of this upgrade, SAP will no longer support the Time Entry – Maintain Time Data (transaction code PA61). Consequently, the following functionalities will be retired:
- Maintain Weekly Entry with Activity Allocation (2052)
- Change Monthly Calendar (2051)
- Change Annual Calendar (2050)
These changes will take effect on September 6, 2025 and below details the update. It is important to note that UTime users will not be impacted by this change.
|
Current View: Until Saturday, September 6 |
New View: On Saturday, September 6 |
|
Current view: Users can see Week, Month and Year view for timesheets in PA61 |
New view: Users can no longer see Week, Month and Year views for timesheets; however, they can still use list view to display or delete previously entered time records.
|
How to Process Time Data in HRIS?
- For multiple time entries for multiple employees, the following Fast Entry Upload program can be used
- For individual time entry, use the Maintain HR Master Data (transaction code PA30) to record an absence or attendance one at a time.
Additional Resources:
Refer to the HRIS Learning Session on Fast Entry Templates and Uploads recording for more information.
Questions
If you need assistance with HRIS processing, please submit a ticket to HRIS Help Desk using the HR Service Centre.
AMS System Outage – September 6
Date: August 15, 2025
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS System Outage – September 6
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS System Outage – September 6
Dear AMS Users,
Please note that the systems below will be unavailable on Saturday, September 6 from 5 a.m. to 1 p.m. due to system maintenance:
- Academic Administrative Appointments (AAA)
- AMS SAP GUI
- Capital Projects Portal
- Employee Self-Service (ESS)/Manager Self-Service (MSS)
- EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify)
- Expense Reimbursement Direct Deposit (ERDD)
- Fiori Launchpad Reporting
- Invoice Workflow
- My Customer Account
- My Research (MR/Portal)
- SAP Asset Manager Mobile (sync will not work)
- uSOURCE
See our System Availability page for a list of ongoing information on system status.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Introducing UTsend – U of T’s Secure File Transfer Service
Date: August 14, 2025
To: AMS Listserv
From: Enterprise Applications & Solutions Integration
Re: Introducing UTsend – U of T’s Secure File Transfer Service
To: AMS Listserv
From: Enterprise Applications & Solutions Integration
Re: Introducing UTsend – U of T’s Secure File Transfer Service
Information Technology Services (ITS) is pleased to announce the launch of UTsend, an enhanced file transfer service for sharing content with internal and external collaborators.
To support the launch, ITS’s Enterprise Applications & Solutions Integration partnered with the Division of People Strategy, Equity & Culture and Information Security to test specific HR tasks in a small-scale pilot. The result is a user-friendly, accessible solution that will serve U of T’s secure file transfer needs well into the future.
UTsend provides U of T faculty, librarians and staff with a secure alternative to email for sending and receiving confidential information. It also supports the transfer of large files – up to 29 GB per message. Files are hosted for 14 days and are encrypted, authenticated and virus-scanned to ensure maximum security.
Since this service offers short-term storage, users are encouraged to keep a downloaded copy of any files transmitted for their records in an appropriate location.
If you have questions about the service, visit the UniversITy Service Catalogue.
Sincerely,
Enterprise Applications & Solutions Integration
UTsend: U of T launches secure file transfer service
Information Technology Services has launched UTsend, a secure and user-friendly file transfer service designed to support more than 16,500 Faculty, 9,800 staff and 165 librarians in sharing confidential information with internal and external collaborators.
The new application provides a secure alternative to email for sending and receiving sensitive data, while also supporting large file transfers – up to 29 GB – with files hosted for 14 days.
“This solution helps to empower digital trust by providing a secure platform available to users across U of T,” says Swetlana Signarowski, executive director at Enterprise Applications & Solutions Integration (EASI), and project sponsor. “All files sent through the service are encrypted, authenticated and virus-scanned to ensure maximum security.”
The launch of the application aligns with the IT@UofT Strategic Plan, focusing on U of T’s multi-year information security strategy and providing a consistent, accessible user experience.
“While email is perfectly fine for general communications, UTsend provides users with a secure solution for sending sensitive information or content that’s simply too large to send over email,” says Gary Raposo, associate director, AMS/SAP at EASI, and project lead. “We’ve also followed U of T’s Data Classification Standard to ensure alignment with U of T’s information security strategy.”
Built through collaboration
The project was developed through close collaboration between EASI, the Division of People Strategy, Equity & Culture (PSEC), and Information Security.
These teams partnered to explore secure options for sharing sensitive information, including Social Insurance Numbers.
“To ensure we provide an optimal and secure solution, we consulted with Information Security, and tested a proof of concept with PSEC,” says Raposo. “Following a successful soft launch, we’re excited to roll out this application to the broader U of T community.”
Tested, trusted and ready to go
PSEC’s involvement was key to initiating the project and validating the service’s usability.
“It’s been amazing to contribute to a solution that the entire university can use for sharing sensitive data securely – for new hires and internal employees,” says Carlie Baylis, HR digital workforce and analytics projects consultant at PSEC. “This project has been a win-win for not only sharing confidential data but also transferring large files and datasets – it helps to speed up processes in a secure way.”
Getting started and looking ahead
UTsend is now available to Faculty, librarians and staff. Users will need their UTORid, password and UTORMFA credentials to access the service.
“We’re excited to offer this solution to the university community. It’s an intuitive application that will enhance collaboration, increase productivity and security,” says Signarowski. “In all of our projects, we aim to provide equitable access for all divisional and business partners, and this solution will serve U of T’s secure file transfer needs well into the future.”
If you have questions about the service, visit the UniversITy Service Catalogue.
Monthly SIS Training Resources & Support Session
Join us on the first Thursday of each month for an informative Connect+Learn session on SIS Training Resources & Support, tailored primarily for new ROSI users. The Student Information Systems (SIS) group manages enterprise student and curriculum applications, and processes for the University.
SIS provides reporting tools, enhancement and production request forms, and support for the SIS applications. In the session, we will discuss:
-
- Student Information Systems (SIS): What we do
- SIS Training Materials & Resources
- How to Get Help
- SIS: What We Support and What We Don’t
- Using ESC Effectively: When to use ESC, how to write a ticket, and best practices for utilizing ESC services
Please note: This session is not a ROSI screen tour.
Resources:
ROSI Database Quarterly Maintenance – Friday, August 8
Date: August 5, 2025
To:ROSI Users; Registrar’s Offices
From: Enterprise Applications & Solutions Integration
Re: ROSI Database Quarterly Maintenance – Friday, August 8
To:ROSI Users; Registrar’s Offices
From: Enterprise Applications & Solutions Integration
Re: ROSI Database Quarterly Maintenance – Friday, August 8
Dear ROSI users,
Please note that we will need to take ROSI and most associated student information systems offline on Friday, August 8 from 5 to 9 p.m. to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m.
The ROSI-REPLICA on the Managed Instance (MI) will remain accessible during the maintenance. Data syncing with the ROSI transactional database will restart 10 – 20 minutes after the end of the maintenance period and applications have been restarted.
The following systems will be affected:
- Accommodated Testing Services (Student and Admin)
- ACORN
- Course Information System
- Degree Explorer (Student and Admin)
- EASI Institutional File Transfer
- eMarks
- Online Administrative Student Information System (OASIS) – including Absence Declaration, and the Timetable Builder and Transfer Equivalencies database administrative screens
- ROSI
- ROSI Express
- ROSI Files
- Safety Abroad Student Registry
- Varsity Blues Registration System
- Web services/APIs
Timetable Builder (Student) will remain available.
A notice will be posted on the ACORN launchpad so that students will be aware of the outage.
Thank you for your patience as we make these improvements.