University staff and faculty can request that third-party applications and add-ins that connect with their Microsoft 365 accounts be enabled. These requests are subject to a formal review process.
If you are requesting one of the following applications, please purchase a license through the Library. There is no need to submit a request through the Application Review Committee:
Depending on the tool, support for approved applications and add-ins will normally be provided by a user’s local IT units or by the product vendor. Before requesting an application, please discuss support with your local IT staff.
Applications with indicated user restrictions can be enabled for specific users/user groups after going through an approval process. For more information, please submit a ticket to the Enterprise Service Centre.
The availability of an approved application depends on its risk status. Two types of apps and add-ins can be implemented as part of the approval process:
If you would like access to a higher risk application, please submit a request through the Enterprise Service Centre.
No. Applications developed by EASI do not currently require an information risk assessment (IRM), but they do require a privacy impact assessment (PIA). These applications have an existing governance process and are outside the scope of the Application Review Committee.
Applications that integrate with University Microsoft 365 accounts must go through a formal request and review process. The review process looks at the application, its intended function and whether similar applications have already been approved. It also includes a risk assessment that specifically examines the type of account information the app will have access to once it is installed by a user. The review process is an important part of promoting the sustained efficacy and security of possible third party application solutions.
Please note that OneDrive access is only available for those with active student, staff, or faculty affiliation. OneDrive access is separate from email access. As such, OneDrive access may be removed before your mailbox is decommissioned.
To back up your OneDrive data please refer to the following article: KB0013479
To transfer your UTmail+ Calendar to another email account, please refer to the appropriate article below.
Outlook on the Web
To find instructions on how to export and import your calendar on Outlook on the Web, please refer to: KB0015230
Outlook for Windows
To find instructions on how to export and import your calendar on Outlook for Windows, please refer to: KB0015164
Outlook for Mac
To find instructions on how to export and import your calendar on Outlook for Mac, please refer to: KB0015231
Gmail
To import calendar items into a Gmail account, please refer to: KB0015286
There are various ways to transfer email contacts from your UTmail+ account to another email account. Please see instructions on how to complete these processes below.
Mac Contacts
To transfer contacts between accounts on the Mac Contacts app, please refer to: KB0015118
Outlook
To find instructions on how to export your contacts on Outlook on the web, Outlook for Windows, and Outlook for Mac, please refer to: KB0013843
To find instructions on how to import your contacts on Outlook on the web, Outlook for Windows, and Outlook for Mac, please refer to: KB0012758
Gmail
Please note that you can only import your contacts via Gmail, you will not be able to export your content. To find instructions on how to import your contacts please refer to: KB0014991
here are various ways to make a local backup of your email messages or transfer email messages from your UTmail+ account to another email account. Please see instructions on how to complete these processes below.
Local Backup
Apple Mail
To create a local backup of messages in Apple Mail, please refer to the following article: KB0011636
Outlook for Mac
To create a local backup of an Outlook for Mac profile, please refer to the following article: KB0011553
Thunderbird
To create a local backup of messages in Thunderbird, please refer to the following article: KB0011548
Copy Messages between accounts
Apple Mail
To copy messages between accounts in Apple Mail, please refer to: KB0015027
Outlook for Mac
To copy messages between account in Outlook for Mac, please refer to: KB0015025
