EASI

Enterprise Applications and Solutions Integration

News

Posted on

Connect+Learn: SIS Training Resources & Support Session

Date: October 26, 2023
To: ROSI Users
From: Enterprise Applications & Solutions Integration
Re: Connect+Learn: SIS Training Resources & Support Session

 

Dear SIS users,

The Student Information Systems team is excited to announce the launch of new monthly SIS Training Resources & Support Sessions aimed at providing valuable insights and guidance for new ROSI users. To facilitate their onboarding with ROSI, when new users are given their ROSI ID, we will also include an invitation to the next SIS Training Resources & Support Session.

We encourage all staff members who have started using ROSI in the past couple of months to join the first session on Thursday, November 02.

SIS Training Resources & Support Sessions:

When: November 2 @ 11:00 am – 12:00 pm EDT
Where: Teams Meeting Link | Add to Calendar

In these sessions, we will cover the following key topics:

  • ROSI and OASIS Training Materials and Resources: We will introduce you to the various training materials and resources available to help you get up to speed with using ROSI effectively.
  • Student Information Systems – What We Do and How to Get Help: We will provide a comprehensive overview of the SIS role and how you can seek assistance when needed.
  • What we support and what we do not (and where to go for those):We will clarify what SIS supports and what falls outside our scope. This will help you navigate which issues to direct to us and which ones to handle differently.
  • When to Use the Enterprise Service Centre (ESC) and How to Write a Ticket: 
    We will explain the circumstances under which you should use the ESC process and guide you on the proper way to create a ticket for assistance.

Sessions for Experienced Users:
For those who are more experienced ROSI users, we will be offering a separate set of sessions throughout the year. These sessions will cover a range of topics, including:

  • Activities that occur once a cycle and may require annual reviews.
  • Advanced topics to deepen your ROSI knowledge.
  • Updates on new functionality as it is rolled out.
  • Occasional “Ask Us Anything” sessions where you can get your specific questions answered.

We will provide advance notice of these sessions, so you can plan to attend those that align with your interests and needs.

Our goal is to empower every staff member with the skills and knowledge needed to use ROSI with ease and to ensure a smooth experience for all users.

We look forward to your participation and engagement in these sessions.

If you have any immediate questions or suggestions for specific topics you’d like to see covered, please submit your idea using this form.

Sincerely,
Student Information Systems

Posted on

AMS GUI Planned Outage for ATB Increase – November 7

Date:  October 26, 2023
To: AMS GUI Users
From: Enterprise Applications & Solutions Integration
Re: AMS GUI Planned Outage for ATB Increase – November 7

 

Dear AMS GUI users,

Please note that the Administrative Management System (AMS) will not be available for GUI users on Tuesday, November 7, 2023 from 6:00 p.m. to 11:00 p.m. This outage will allow for the preparation for the across-the-board (ATB) increase for UTFA staff.

All other AMS web-based systems, including Administrative Academic Appointments (AAA), Expense Reimbursement Direct Deposit (ERDD), My Research, Capital Project Portal, Invoice Workflow, Employee Self-Service (ESS), Manager Self-Service (MSS), EvoSuite Applications, SAP Asset Manager Mobile, and Fiori Launchpad Reporting will remain available during this time.

See our System Availability page for ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration

Posted on

Automation and Workflows with Power Automate

Automation and Workflows with Power Automate: A service that helps you create automated workflows for repetitive business processes. Power Automate can send reminders on past due tasks, move business data between systems on a schedule, and talk to many data sources. We will discuss:   

    • What Power Automate is, its building blocks
    • Types of flows and what it can be used for 
    • Create a simple automatic workflow together 

Resources

 

Posted on

Microsoft Word “Reuse Files” Feature Retires

The Reuse Files feature in Word will no longer be available. As Microsoft proceed with retiring the Reuse Files feature, the various entry points will be gradually disabled. By January 2024, the feature will be fully removed from Word and no longer supported.

However, you can use Search in Word to search your files, preview them, and reuse them.

Posted on

Reminder: Jira Offboarding December 13 – Jira End of Life

Date: October 19, 2023
To: Jira Users
From: Enterprise Applications & Solutions Integration
Re: Reminder: Jira Offboarding December 13 – Jira End of Life

 

Dear Jira Users,

This is a reminder that Atlassian has announced that support for Jira Server will end on February 15, 2024. As a result, Enterprise Applications & Solutions Integration (EASI) will be moving its teams to the Azure DevOps platform as part of the Jira Migration Project.

Azure DevOps provides managers and users with more visibility into work effort, resulting in improved workload management, expectation management and improved insights for strategic decision making. This platform also aligns with U of T’s technical roadmap and future evolution with Microsoft.

In preparation for the February 2024 deadline, it will be necessary to offboard your division from Jira Server by December 13, 2023.  

Divisions with 10 users or under can migrate to Jira Cloud for free or transition to Azure DevOps with EASI system administration and chargeback. Azure DevOps licenses will cost approximately CAD $8/month per user and stakeholder licenses are free. Learn more about pricing options.

If you have any questions about this project, please contact Laurel Williams, Project Lead, at laurel.williams@utoronto.ca

Thank you for your support in making this successful transition.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Posted on

Introducing the New Microsoft Teams 

Date: October 19, 2023
To: InfoTech, MTAC, EITU
From: Enterprise Applications & Solutions Integration
Re: Introducing the New Microsoft Teams 

Dear colleagues,  

The new MS Teams version will be enabled for preview to all users beginning October 19, 2023. This update may take a few days before it is visible to all users. Users can change back to the MS Teams classic client at any time. Please note, this new version of MS Teams will fully replace the classic version in January 2024.  

More information on MS Teams changes can be found at: 

 

If there are any issues, please submit a ticket. 

 

Sincerely, 

Vicki Vokas, Senior Manager, Client Services 

Enterprise Applications & Solutions Integration (EASI) 

Posted on

System Outage – October 14 from 6:00 am to 11:00 am

Date: September 28, 2023
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: System Outage – October 14 from 6:00 am to 11:00 am

 

Dear AMS Users,

Please note that the systems below will be unavailable on Saturday, October 14 from 6:00 am to 11:00 am due to system maintenance:

  • Academic Administrative Appointments (AAA)
  • AMS SAP GUI
  • Capital Project Portal
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • Employees@UofT
  • EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify)
  • Expense Reimbursement Direct Deposit (ERDD)
  • Fiori Launchpad Reporting
  • Invoice Workflow
  • My Customer Account
  • My Research (MR/Portal)
  • SAP Asset Manager Mobile (sync will not work)
  • uSOURCE

See our System Availability page for a list of ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Posted on

Collaboration and Communication with Microsoft Teams

Join Connect+Learn for a session on tips and tricks for using Microsoft Teams effectively for virtual meetings, chats, files and communication.

  • When to use Group chat vs Teams in Teams.
  • Schedule meeting more effectively with scheduling assistant.
  • File Management in Teams.
  • How to use to Teams as a container by using other apps such as Whiteboard, OneNote, etc., inside Teams.
  • Tag specific people inside Teams using “Tags” feature (for Team owners but will be available for all Team members in U of T soon).

Resources