EASI

Enterprise Applications and Solutions Integration

News

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Scheduled LISTSERV Upgrade Service Interruption for June 11-12 

Date: May 29, 2025
To:  ACE-IT, EITU, MTAC, AMS-L, InfoTech-L & Broader Channels
From: Enterprise Applications & Solutions Integration
Re: Scheduled LISTSERV Upgrade Service Interruption for June 11–12 



Dear colleagues,

Please be advised that the LISTSERV service will undergo a scheduled outage to migrate the LISTSERV server from AlmaLinux OS to Windows Server 2022. At the same time, the LISTSERV application will be upgraded from version 16.0 to 17.5. This change is necessary to streamline system maintenance and ensure the secure operation of the LISTSERV service.

Service outage window: 

Start time: June 11, 2025, at 2:00 p.m. 

End time: June 12, 2025, at 5:00 p.m.

During this period, all LISTSERV functions will be unavailable. Please note that users will not be able to send or receive messages via the LISTSERV service, nor will they be able to access LISTSERV administrative functions. Senders are encouraged to send any urgent LISTSERV messages either before the outage window or after it.

Once the upgrade is completed, there will be no material change to the end user experience or LISTSERV administrative functions except for the list creation process and the LISTSERV web interface. Refer to these knowledge base articles for changes to list creation and the new web interface:

We apologize for any inconvenience this may cause and appreciate your understanding and support as we work to improve your LISTSERV experience.

Should you have any concerns or questions, please contact help.desk@utoronto.ca.

Thank you for your patience and cooperation.

Kind regards,

Enterprise Applications & Solutions Integration (EASI)
Information Technology Services, University of Toronto
215 Huron Street, Toronto
Ontario M5S 1A2

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AMS System Outage – June 7

Date: May 21, 2025
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS System Outage – June 7

 

Dear AMS Users,

Please note that the systems below will be unavailable on Saturday, June 7 from 5 a.m. to 12 p.m. due to system maintenance:

  • Academic Administrative Appointments (AAA)
  • AMS SAP GUI
  • Capital Projects Portal
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify)
  • Expense Reimbursement Direct Deposit (ERDD)
  • Fiori Launchpad Reporting
  • Invoice Workflow
  • My Customer Account
  • My Research (MR/Portal)
  • SAP Asset Manager Mobile (sync will not work)
  • uSOURCE

See our System Availability page for a list of ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

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Monthly SIS Training Resources & Support Session

Join us on the first Thursday of each month for an informative Connect+Learn session on SIS Training Resources & Support, tailored primarily for new ROSI users. The Student Information Systems (SIS) group manages enterprise student and curriculum applications, and processes for the University.

SIS provides reporting tools, enhancement and production request forms, and support for the SIS applications. In the session, we will discuss:

    • Student Information Systems (SIS): What we do
    • SIS Training Materials & Resources
    • How to Get Help
    • SIS: What We Support and What We Don’t
    • Using ESC Effectively: When to use ESC, how to write a ticket, and best practices for utilizing ESC services

 

Resources

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Update on UTime – U of T’s Time and Attendance Solution   

Date: May 7, 2025
To: Payroll Administrators; AMS Listserv
From: Enterprise Applications & Solutions Integration
Re: Update on UTime – U of T’s Time and Attendance Solution   

 

Hi everyone,

We are pleased to provide an update on the rollout of UTime, U of T’s Time and Attendance solution. This application, which will replace Kronos Workforce Central, offers an enhanced user experience, along with robust timekeeping, advanced scheduling and much improved reporting.

Over the past year, the Enterprise Applications & Solutions Integration (EASI) team, in collaboration with the Division of People Strategy, Equity & Culture (PSEC), has worked to implement a new application for enhanced time and attendance, which is tightly integrated with U of T’s on-premises Human Resources Information System used to process most employee payroll. During the design phase, the project expanded its scope to also include brand new capability for tracking and reporting on employees with multiple assignments. We are currently in the testing phase, and the project is progressing well.

After consulting with divisions and Faculties, the launch date for UTime has been set for August 3, 2025.

Benefits of UTime

  • Improved mobile-friendly user interface and navigation, providing easy access to frequently used actions.
  • Improved dataviews and robust reporting, providing standard user-friendly insights that enhance transparency and tracking.
  • Automated notifications that simplify timecard approvals and track employee hours.
  • Enhanced alignment with U of T’s payroll system for improved information delivery and data accuracy.
  • Streamlined and simplified processes for managing, tracking and reporting on employees with multiple assignments.
  • Piloting advanced scheduling functionality with select departments at U of T Mississauga and the Faculty of Kinesiology & Physical Education – includes call lists, shift swap and shift pattern template.

Please stay tuned for communications on training, pre-launch activities and support. Please pass this message along to managers/supervisors in your area who currently use Kronos.

If you have any questions about the project, please contact our Project Manager, Farah Ally, at farah.ally@utoronto.ca

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

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ROSI Database Quarterly Maintenance – Friday, June 6

Date: May 6, 2025
To:  ROSI Users; Registrar’s Offices
From:  Enterprise Applications & Solutions Integration
Re:  ROSI Database Quarterly Maintenance – Friday, June 6

 

Dear ROSI users,

Please note that we will need to take ROSI and most associated student information systems offline on Friday, June 6 from 5 to 9 p.m. to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m.

The ROSI-REPLICA on the Managed Instance (MI) will remain accessible during the maintenance. Data syncing with the ROSI transactional database will restart 10 – 20 minutes after the end of the maintenance period and applications have been restarted.

The following systems will be affected:

  • Accommodated Testing Services (Student and Admin)
  • ACORN
  • Course Information System
  • Degree Explorer (Student and Admin)
  • EASI Institutional File Transfer
  • eMarks
  • Online Administrative Student Information System (OASIS) – including Absence Declaration, and the Timetable Builder and Transfer Equivalencies database administrative screens
  • ROSI
  • ROSI Express
  • ROSI Files
  • Safety Abroad Student Registry
  • Varsity Blues Registration System
  • Web services/APIs

Timetable Builder (Student) will remain available.

A notice will be posted on the ACORN launchpad so that students will be aware of the outage.

Thank you for your patience as we make these improvements.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

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Change In Power BI Premium Licensing – May 1

Date: April 24, 2025
To: Power BI Users – Premium Licensing
From: Enterprise Applications & Solutions Integration
Re: Change In Power BI Premium Licensing – May 1

 

Dear Power BI users,

Effective Wednesday, May 1, Microsoft will transition from Power BI’s Premium licensing model to the new Microsoft Fabric resource allocation model. There will be no impact to users as a result of this transition.

After the transition, your workspaces will continue to look and function the same way.

Our team will continue supporting you as usual via the Power BI Toolbox.

Sincerely,

Reporting and Analytics Technology Team
Enterprise Applications & Solutions Integration

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Migration from Azure Data Studio to Visual Studio Code

Join Connect+Learn for as session with the Reporting & Analytics Technology Team to learn about the upcoming migration from Azure Data Studio to Visual Studio Code. Microsoft announced that it will be consolidating its SQL development tools to provide a more robust and feature-rich environment, and will be retiring Azure Data Studio on February 28, 2026. To ensure continued support, security and access to a feature-rich environment, we recommend that current Azure Data Studio users transition to Visual Studio Code by October 14, 2025.

In this session, we will discuss:

  • An overview of the migration to Visual Studio Code.
  • What’s changing, including key similarities and differences to Azure Data Studio.
  • A demo of how to download and connect to Visual Studio Code.
  • An overview of support resources on the Power BI site.

 

 

Resources

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End-to-end encryption for 1:1 Microsoft Teams calls

Date: April 22, 2025
To:  ACE-IT, EITU
From: Enterprise Applications & Solutions Integration
Re: End-to-end encryption for 1:1 Microsoft Teams calls 

Dear colleagues,

This is to inform you that we will be enabling “End-to-end call encryption” (E2EE) for Microsoft Teams unscheduled 1:1 calls. Users will have the ability to toggle this feature on or off as needed. 

E2EE ensures that your call content is encrypted before it’s sent and decrypted only by the intended recipient. This means only the two endpoints can access the call data, and no other party, including Microsoft, can decrypt the conversation. 

For detailed instructions on how to enable or disable this feature and to understand how it may impact certain advanced Teams call functionalities, please refer to this knowledge base article. 

If you have any questions or concerns, please submit a ticket to the Enterprise Service Centre at (https://uoft.me/m365help). 

Kind regards,

Enterprise Applications & Solutions Integration (EASI)
Information Technology Services, University of Toronto
215 Huron Street, Toronto
Ontario M5S 1A2

Posted on

Entra Connect Upgrade Complete

Date: April 21, 2025
To:  ACE-IT, EITU, MTRC, InfoTech
From: Enterprise Applications & Solutions Integration
Re: Entra Connect Upgrade 

Dear colleagues,

We would like to inform you that the scheduled upgrade to Microsoft Entra Connect on Wednesday, April 16, 2025, has been successfully completed.

Thank you for your cooperation during this upgrade process. If you have any questions or encounter any issues, please do not hesitate to reach out (https://uoft.me/m365help).

Kind regards,

Enterprise Applications & Solutions Integration (EASI)
Information Technology Services, University of Toronto
215 Huron Street, Toronto
Ontario M5S 1A2