EASI

Enterprise Applications and Solutions Integration

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Kronos Outage – Revision – Year-end Pay Process 

Date:  December 15, 2021
To:  Kronos Users
From: Enterprise Applications & Solutions Integration
Re: Kronos Outage – Revision – Year-end Pay Process 

 

Hi All,

Due to the Kronos outage, departments will need to pay period 26 and the first pay of 2022 in SAP (HRIS).  As a workaround, please do the following to enter pay for the next two pay periods:

PP26 – 2021 – December 12 to 25, 2021 

  1. Please ask managers to provide the following by 5pm on December 17, 2021
    • Paper timesheets for the time period of December 12 to 16, 2021
    • Estimated hours for the time period of December 17 to 25, 2021
  2. Payroll should use the Excel Upload Time management sheet to upload these hours to SAP (HRIS)
  3. Please process the hours for your Bi-weekly employees by the 5pm SAP deadline on December 20, 2021
    Note: the monthly employees will reject and that is normal as the Monthly pay was processed on Tuesday December 14, 2021 
  4. For corrections to the pay, after the 5pm deadline, these will need to be treated as retroactive adjustments when you return in January, 2022.

Departments have the option to use the previous payroll Schedule to run this payroll.   If that is your preference, please let us know by 5pm on Thursday, December 16, 2021, and your hours will be loaded centrally by the EASI team.

Below is a list of your next steps.  

  1. Provide the EASI Kronos Team a list of the employees who should be excluded from the previous payfile (PP25) by 5pm on Thursday December 16, 2021
  2. The EASI Kronos team will modify your previous Kronos payfile by 12 noon on Friday December 17, 2021
  3. EASI Kronos team will process the BDC file in SAP(HRIS) with the current payroll dates by 2pm on Friday December 17, 2021
  4. Departments will go to SM35 to process the BDC with errors, once the BDC file becomes available at 2pm on Friday December 17, 2021
  5. Should you have any adjustments after the pay has been processed, please adjust them manually in SAP (HRIS) by the 5pm deadline on Monday, December 20, 2021
  6. For corrections the pay, after the 5pm deadline, these will need to be treated as retroactive adjustments when you return in January, 2022.

Note: option for Off-cycle is available on January 5

PP01 – 2022 – December 26, 2021 to January 8, 2022 

  1. Please ask managers to provide paper timesheets for the time period for December 26, 2021 to January 8, 2022, by 5pm on January 7, 2022
  2. Payroll should use the Excel Upload Time management sheet to upload these hours to SAP (HRIS)
  3. Please process the hours for the Bi-weekly employees by the 5pm SAP deadline on Tuesday January 11, 2022
  4. For corrections to the pay, you will have the option for off-cycle requests on Wednesday, January 12, 2022

Departments have the option to use the previous payroll Schedule to run this payroll.   If that is your preference, please let us know by 5pm on Thursday January 6, 2022 and your hours will be loaded centrally by the EASI team.

For Below is a list of your next steps. 

  1. Provide the EASI Kronos Team a list of the employees who should be excluded from the previous payfile (PP26) by 5pm on Thursday January 6, 2022
  2. The EASI Kronos team will modify your previous Kronos payfile by 12 noon on Friday January 7
  3. EASI Kronos team will process the BDC file in SAP(HRIS) with the current payroll dates by 2pm on Friday January 7
  4. Departments will go to SM35 to process the BDC with errors, once the BDC file becomes available at 2pm on Friday January 7
  5. Should you have any adjustments after the pay has been processed, please adjust them manually in SAP (HRIS) by the 5pm deadline on Tuesday January 11, 2022

Note: For absences that are in the previous payfile, they will not be included as they have already occurred in the previous payroll.  For the Optional Pay Process, there is the possibility that employees will receive the wrong pay (either be overpaid or persons who were not on the last payroll may not be paid).  Any adjustments to payroll for these individuals can be made in the subsequent off cycle pay run.

Departments with Clocks 

Please be advised that employees should not continue to punch into clocks at that start and end of their shifts.  Only timecards should be used during the system outage. 

Thanks again for your continued patience and co-operation with this.

 

Sincerely,
Enterprise Applications & Solutions Integration

Posted on

Reminder: Student System Application Support During 2021 Holiday Closure

Date: December 13, 2021
To: ROSI Users
From: Student Information Systems
Re: Reminder: Student System Application Support During 2021 Holiday Closure

Hi everyone,

This is a reminder that we will be maintaining the same levels of application support for Student Systems over the December break as we have in other years. ACORN and other student information services will be available over the holidays and will be checked periodically to ensure they are running. We will respond to Enterprise Service Centre tickets when we return at the beginning of January.

Please note that online payments will be recorded as “pending” in students’ ACORN accounts from December 22, 2021 to 3-5 business days after January 3, 2022. Bank payments will be updated on January 3, 2022.

See a detailed description of support.

Happy holidays and we’ll see you in the New Year!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Posted on

Reminder: AMS Holiday System Availability 2021

Date: December 13, 2021
To: AMS Users
From: Enterprise Applications & Solutions Integration 
Re: Reminder: AMS Holiday System Availability 2021

 

Hi everyone,

This is a reminder that as we quickly approach this holiday season, we would like to notify you about upcoming system closures.

Here is a full list of the closures between December 21, 2021 and January 3, 2022, and the regular system availability during December 2021:

https://easi.its.utoronto.ca/system-availability/

Please note that if a system/interface is not available, reasonable but limited attempts will be made to fix the problem. There will be no HR or Financial Services staff available to help resolve problems for administrators.

Happy Holidays everyone!

Sincerely,
Enterprise Applications and Solutions Integration

Posted on

Kronos Outage

Date: December 13, 2021 
To: Kronos Users
From:  Enterprise Applications & Solutions Integration 
Re: Kronos Outage

 

Dear Kronos users,

We have been notified about an issue with the Kronos application. It is currently unavailable and the issue is being investigated by Kronos. They will provide the university with an update within the next 24 hours.

The EASI Kronos team will be reaching out to those affected with further instructions regarding the upcoming bi-weekly payroll.

We will continue to receive updates from Kronos and will update the community.

Sincerely,
Enterprise Applications & Solutions Integration

Posted on

Reminder: Microsoft to retire Skype for Business on January 31, 2022

Date: December 7, 2021
To:  InfoTech and EITU Listservs
From: EASI Digital Workplace
Re: Reminder: Microsoft to retire Skype for Business on January 31, 2022

 

Dear colleagues,

This is a reminder that Microsoft will complete its retirement of Skype for Business Online on January 31, 2022. After January 31, the service will no longer be accessible. Teams will become the default client for chat, voice, video and meetings in Microsoft 365.

If your division is still using Skype for Business, we recommend you take the following actions as soon as possible:

For online meetings

If your division is still using Skype for Business to schedule online meetings, we recommend upgrading to Microsoft Teams.

For conference rooms

If your division is still using Skype for Business in your conference rooms, you will need to switch to an alternative service before January 31, 2022. We recommend upgrading to Microsoft Teams.

In both instances, Teams offers improved meeting features to Skype for Business and we expect you will find the transition to be a smooth one. You can learn more about using Teams on the University’s Microsoft 365 website: https://easi.its.utoronto.ca/shared-services/office365/teams/.

Please let us know how we can assist you in this transition by submitting a ticket through the Enterprise Service Centre.

Kind regards,

EASI Digital Workplace

Posted on

Student System Application Support During 2021 Holiday Closure

Date: December 6, 2021
To: ROSI Users
From: Student Information Systems
Re: Student System Application Support During 2021 Holiday Closure

 

Hi everyone,

We will be maintaining the same levels of application support for Student Systems over the December break as we have in other years. ACORN and other student information services will be available over the holidays and will be checked periodically to ensure they are running. We will respond to Enterprise Service Centre tickets when we return at the beginning of January.

Please note that online payments will be recorded as “pending” in students’ ACORN accounts from December 22, 2021 to 3-5 business days after January 3, 2022. Bank payments will be updated on January 3, 2022.

See a detailed description of support.

Happy holidays and we’ll see you in the New Year!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Posted on

AMS Holiday System Availability 2021

Date: December 6, 2021
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS Holiday System Availability 2021

 

Hi everyone,

As we quickly approach this holiday season, we would like to notify you about upcoming system closures.

Here is a full list of the closures between December 21, 2021 and January 3, 2022, and the regular system availability during December 2021:

https://easi.its.utoronto.ca/system-availability/

Please note that if a system/interface is not available, reasonable but limited attempts will be made to fix the problem. There will be no HR or Financial Services staff available to help resolve problems for administrators.

Happy Holidays everyone!

Sincerely,
Enterprise Applications and Solutions Integration

Posted on

Schedule for the production of the 2021 Tax Forms 

Date:  December 6, 2021   
To: ROSI Users  
From: Student Information Systems
Re: Schedule for the production of the 2021 Tax Forms

 

Dear ROSI users,

*** This e-mail is sent on behalf of Student Receivable and Accounting Office ***

Following is the schedule for the production of the 2021 Tax Forms.

T4A:  

  • Monday, January 10, 2022 – (night) details updated on ROSI.
  • Tuesday, January 11 – Friday, February 4, 2022-Divisional updates for T4A details on ROSI.
  • Monday, February 7, 2022 – file sent to Moore Wallace for printing and mailing of the T4A’s.

 T2202: 

  • Monday, January 31, 2022-(night) -details updated on ROSI .
  • Tuesday, February 1st – Friday, February 11, 2022 Divisional updates of T2202 details on ROSI .

Feb 21, 2022: T2202 & T4A available on ACORN for students and ROSI/ROSI Express for staff.

For questions regarding the Education Credit details or overall schedule, contact Enterprise Service Centre (ESC): https://uoft.me/rosi-support

For questions regarding T4A details or Tuition Credit details, contact Student Receivable and Accounting Office (Ruth Bonifaz at 416 978-6400 or Audrey Cheung at 416 978-7295).

Sincerely,
Student Information Systems

Posted on

Reminder: AMS System Maintenance – Dec. 4 from 5:00 a.m. to 1:00 p.m.

Date: December 3, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration 
Re: Reminder: AMS System Maintenance – Dec. 4 from 5:00 a.m. to 1:00 p.m.

 

Hi everyone,

This is a reminder that the following systems will be unavailable on Saturday, December 4 from 5:00 a.m. to 1:00 p.m. due to scheduled system maintenance:

  • Administrative Academic Appointments (AAA)
  • AMS SAP GUI
  • My Research (MR/Portal)
  • Employees@UofT
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • Expense Reimbursement Direct Deposit (ERDD)
  • Capital Project Portal
  • Invoice Workflow

See our System Availability page for ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)