Dear ROSI users,

*** This e-mail is sent on behalf of Student Receivable and Accounting Office ***

Please do NOT process any batch or online Change of POSt (CHOP) on Thursday, July 15 and Friday, July 16

If you process a CHOP for a student during this period, the student’s fees will be calculated incorrectly and in a manner that will be very difficult and time-consuming for Student Accounts to correct.

The student’s ACORN Financial Account may be blocked while the corrections are made.

If you must process a CHOP for a student during this period, then you must trigger fees assessment by viewing the student’s invoice, and forward an email message to bonnie.vincze@utoronto.ca.

Student Receivable and Accounting Office is testing the Fall 2021-Winter 2022 session fees assessment process during this period, and if the testing is successful, fees assessment will be turned ‘ON’ at 5pm on Friday, July 16 and fees will be available to view on ROSI on Monday, July 19.

Your co-operation is greatly appreciated.

Sincerely,
Student Information Systems

Hi everyone,

We are pleased to announce that the upgrade to the Absence Declaration tool has launched. It is now available to students in ACORN and to administrators in the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

The new Absence Declaration has undergone usability testing by students and staff across all three campuses. It will allow administrators to track current, past and cancelled absences with more detail, including date, course, session, instructor, students’ notes and administrators’ notes.

Note: This is an upgrade to the existing Absence Declaration. If your division has not been using the Absence Declaration, this will not change your business processes.

We have updated our instructions to students on ACORN Help on how to declare, edit and cancel an absence declaration in ACORN. Please update your materials to reflect these changes and feel free to link to our resources.

How do I declare an absence? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-declare-an-absence/

How do I edit an existing absence declaration? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-edit-an-existing-absence-declaration/
How do I cancel an absence declaration? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-cancel-an-absence-declaration/

If you were unable to join us for a Connect+Learn session to learn more about the enhancement, you can watch a recording here.

You can also find out more about Absence Declaration in OASIS in the Enterprise Service Centre.

We would like to thank the project team and the divisional participants who have helped to make this project a success. We would also like to thank all SIS users who have supported this initiative.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

In order to assist you in preparing for the Summer Count, please refer to the procedures below.

The RETRIEVAL DATE will be on August 11.   The COUNT DATES are as follows:

•   Subsession = F  à count date is June 1 (courses are active between May 3 and June 14)
•      Session       = Y  à count date is June 30 (courses are active between May 3 and August 16)
•      Subsession = S  à count date is July 26 (courses are active between July 5 and August 16)

In other words, there will be a count date tied into the session or subsession indicating when the course is operating.

On each COUNT DATE, all academic activities that were approved on or before the associated  COUNT DATE  (as shown above) will be picked up for each student.  Academic activities that do not have APProved status on or before the relevant COUNT DATE will be excluded.  Students without any APProved academic activities falling within the appropriate count dates shown above will NOT be included in the retrieval.  There is no need to “freeze” processing to ROSI records anytime during the count retrieval process as long as all amendments have the correct effective date associated with them.

1. Please run the COUNT-DATE-PREPARATION programs in ROSI – direct command  4 B B as early as you can before the count retrieval date (August 11).  These programs will help you identify student records that may require adjustments.  Examine the outputs and enter corrections/changes to the student records on or before the retrieval date.
2. As in past years, it is essential that data such as LEGAL STATUS and COUNTRY OF CITIZENSHIP be complete.  We have very little leeway for ‘not reported’ data in DATE OF BIRTH and MOTHER TONGUE, so please make these as complete as you can.   It is also important that permanent address be available.  The ROSI program “Registrations Containing Anomalous Data – direct command 4 B B G will be of assistance in identifying records needing data adjustment.
3. On the evening of the retrieval date (August 11), Planning and Budget (P&B) will run the retrieval program and will retrieve records of all students with academic activity within the start date and end date of each subsession and whose registration effective date is no later than June 30.  The registration effective date must be set to June 30 or earlier regardless of subsession.  For the Summer count, academic activities will be counted as follows:F courses will be counted as at June 1

   Y courses will be counted as at June 30

   S courses will be counted as at July 26

   PLEASE ENSURE THAT ALL ACADEMIC ACTIVITY APPROVAL DATES  ARE SET TO JUNE 1 OR EARLIER  FOR  ‘F’ COURSES, JUNE 30 OR EARLIER FOR ‘Y’ COURSES,  AND JULY 26  OR EARLIER FOR ‘S’ COURSES for those students who are legitimately in a course but whose ROSI records were not updated until after the associated count date. THE REGISTRATION EFFECTIVE DATE MUST BE SET TO JUNE 30 OR EARLIER REGARDLESS OF SUBSESSION.

4. After the count retrieval, you will receive an e-mail notification that your division’s report datasets have been created.   This is an additional check in ensuring that no students have been missed.
5. After the count retrieval and before August 17, please notify us if substantive changes need to be made to your division’s records.  You can also notify us of additional registrations between August 11 and August 17 although we cannot guarantee that they will be added to the count file.
6. Documents supporting the exempt status of international students who have been exempted from paying international fees must be on file in your division and available for reference.  ROSI screen 4 B B D should help to identify such students.If you have any questions or if you need clarification, please contact Planning & Analytics by email at planning.analytics@utoronto.ca. You may also contact SIS Client Services and Process Integration via the Enterprise Service Centre (ESC). 

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Hi everyone,

This is a reminder that Enterprise Applications & Solutions Integration (EASI) plans to release an upgrade to the Absence Declaration tool on July 6, 2021. Currently, this tool is available in ACORN for students and in ROSI for Administrators. The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

 The URL for OASIS will be active on July 6 after 12 pm (ET):  https://oasis.easi.utoronto.ca

If you were unable to join us for a Connect+Learn session to learn more about the enhancement, you can watch a recording here.

In preparation for the launch, the Absence Declaration tool in ACORN will be unavailable on Monday, July 5. All other functionality in ACORN will remain available. If students need to record an absence for July 5, they will be able to do so on July 6 after 12:00 pm (ET).  In ROSI, the Absence Declaration screens will be changed to read-only access; administrators will be able to record absences in OASIS starting on July 6.

We have also updated our instructions to students (currently not public) on how to declare, edit and cancel an absence declaration in ACORN. Please update your materials to reflect these changes and feel free to link to our resources on ACORN Help. These links will be published on July 6 with the same URLs.

How do I declare an absence? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-declare-an-absence/

How do I edit an existing absence declaration? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-edit-an-existing-absence-declaration/

How do I cancel an absence declaration? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-cancel-an-absence-declaration/

We will be sending out further communications on July 6 to announce the launch and provide you with further details.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Hi everyone,

In preparation for the launch of the Absence Declaration enhancement on July 6, 2021, we have updated our instructions to students (currently not public) on how to declare, edit and cancel an absence declaration in ACORN. Please update your materials to reflect these changes and feel free to link to our resources on ACORN Help. These links will be published on July 6 with the same URLs.

How do I declare an absence? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-declare-an-absence/
How do I edit an existing absence declaration? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-edit-an-existing-absence-declaration/
How do I cancel an absence declaration? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-cancel-an-absence-declaration/

Background: The new Absence Declaration will allow administrators to track current, past and cancelled absences with more detail, including date, course, session, instructor, students’ notes and administrators’ notes. The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

If you were unable to attend our Connect+Learn session today, you can view a recording of the session and you can also join us for another upcoming session.

Tuesday, June 29 from 1:00 p.m. to 1:45 p.m.

Join Microsoft Teams Meeting

Call in (audio only) +1 647-794-1609,,310728927#

Download to Calendar

Topics covered will include:

• An introduction to the enhancement and details about the project.
• Details on the changes you can expect.
• How to navigate the interface in OASIS and what students will see in ACORN.
• What processes have been modified, including reporting.
• Details on how to update resources for students.

For weekly updates on upcoming sessions, visit the Connect+Learn website and subscribe to the newsletter.

During the week of June 28, we will also be posting documentation and videos on the Student Information Systems SharePoint site on how to use Absence Declaration.

Please stay tuned for more updates!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,

Student Information Systems