Did you know that Microsoft Bookings can be configured to manage lab spaces? Join us for this session on setting up and using Bookings specifically for this purpose. Questions are welcome.
Outlook – retiring support for some events from email
Microsoft will be retiring support for some types of events from their “events from email” feature.
How this will affect you:
Once this change happens, users will no longer get those events automatically added to their calendars. These events were not enabled by default so this change will only be noticeable if users took an action in Settings to enable them.
The events that won’t be supported anymore are:
- Bills
- Dining reservations
- Events reservations
- Service reservations
Microsoft Teams Update Required
In the second half of July, users who are on old versions of Teams (below version numbers containing 1.2.00.XXXX) will receive in-app notifications advising them to update to the latest version. After 28 days of receiving the first notification, these users will see a redirect page which will inform them that they are using an old version of the Teams desktop client. They must either update their client or use the Teams web version.
To avoid disruption, users should update the to the most recent version. Please note that users need to be signed in for updates to be downloaded.
To keep up to date with the current versions:
- Users can manually download updates by clicking Check for updates on the Profile drop-down menu on the top right of the app. If an update is available, it will be downloaded and silently installed when the computer is idle.
- The desktop client updates itself automatically. Teams checks regularly for updates, downloads any available, and then waits for the computer to be idle before silently installing the update.
We strongly advise users to ensure they are on the most up to date version of the desktop client in order to access the latest capabilities, performance enhancements and security features.
EASI Retirements: July 2020
After 40 years of dedicated service to the University (yes, 40 years!!), Cidalia Carreiro has decided to retire. Her last day at U of T will be July 31.
Cidalia joined the UTBI team when the CIO portfolio was formed and the AMS and SIS departments were merged to become EASI. As you can read in the article below, one of Cidalia’s key responsibilities has been the extremely important job of preparing and submitting the official enrolment data file to the Ministry of Colleges and Universities. This is a critical process towards U of T’s provincial operating grants and we always knew things were in safe hands with Cidalia.
Learn more about Cidalia below and join me in wishing her all the best in her next adventures. I hope she gets to move forward with her travel plans soon.
Pamela Harris
Associate Director, Enterprise Applications & Solutions Integration
Cidalia Carreiro, Statistics Officer
Joined U of T: July 1, 1980
Retirement date: July 31, 2020
Describe your background and how you arrived at EASI
After graduating, I started working at U of T in the now defunct Secretarial Services carrying out various administrative duties, including transcribing documents. From there, I moved into Academic Statistics, which went through various name changes and with Planning & Budget and EASI. I work on various government mandated reporting, including the process of extraction and verification of registration data from our student information system and submitting the official enrolment data file to the Ministry of Colleges and Universities. The enrolment count procedure is a fundamental requirement of the University’s eligibility for provincial operating grants.
What will you remember most about EASI?
I’ll remember my colleagues – many who have become friends. Their willingness to assist, usually with last-minute requests to meet deadlines, will always be appreciated. Their knowledge and experience bode well for the University.
What will you remember most about U of T?
In my 40 years here at U of T, I’ll miss the many friends I’ve made along the way – many of who I consider as family. I’ll also remember the culture at U of T and how I was proud to be a vital part of such an impactful institution.
What do you plan to do in retirement?
I plan to travel when it’s safe to do so again and want to explore Canada from coast to coast, as well as Europe. I also plan on improving my language skills by taking some language courses and finally, I plan to volunteer again and work with the elderly.
What words of wisdom would you pass along to others?
Live life to the fullest and be kind – a simple word or a good-natured smile can work wonders and goes a long way.
Microsoft Bookings: Office Hours and Writing Centre Appointments
Join us for this session on using Microsoft Bookings to manage office hours and writing centre appointments. We will have lots of time for questions!
Resources
Help guide the future of CIS: Retrieving Data Questionnaire
Date: July 20, 2020
To: CIS Admin Users
From: Course Information System (CIS)
Re: Help guide the future of CIS: Retrieving Data Questionnaire
Dear CIS Admin Users,
One of our goals for 2020 is to begin developing the functionality of retrieving data from closed sessions in CIS. The purpose of this feature is to allow Admin Users to access previous sessional data in CIS when necessary and eliminate the need for storing and managing copies of information offline.
Prior to starting development, we would like to receive your input on this new capability. To facilitate this, we have created a Questionnaire to help us better understand your desired requirements; the goal is to identify features and clarify their usage.
You may open the Questionnaire in your web browser by clicking the link below:
If you would like to participate and provide your feedback, we ask you to do so by July 31st 2020, as after this date, we will be closing the questionnaire and begin analyzing responses.
Your input and contribution are valuable to us as we continue to build the Course Information System.
Thank you very much for your time!
This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc
Sincerely,
Course Information System
Reminder re: SIS Critical dates – Week of July 20
Date: July 17, 2020
To: ROSI Users
From: Student Information Systems
Re: Reminder re: SIS Critical dates – Week of July 20
To: ROSI Users
From: Student Information Systems
Re: Reminder re: SIS Critical dates – Week of July 20
Dear ROSI users
Another reminder that Fall/Winter course enrolment will continue for large populations of students next week. Please avoid running large reports and downloads in ROSI or other systems including Degree Explorer, or printing large batches of letters (including to pdf) on those days, especially during the listed times below.
| Date | Time | Divisions beginning course enrolment |
|---|---|---|
| Monday, July 20 | 9:00 AM – 3:00 PM | Arts & Science (Year 2) |
| Tuesday, July 21 | 8:00 AM – 12:00 PM | University of Toronto Mississauga (Year 1) |
| Thursday, July 23 | 8:30 AM – 3:00 PM | Arts & Science (Year 1) |
Thank you all and have a wonderful weekend.
This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc
Sincerely,
Student Information Systems
RefWorks
RefWorks is a citation management tool that enables users to keep track of the citations used in their research. The RefWorks add-in for Microsoft Word has recently been made available to current students, staff and faculty at the University of Toronto.
Join representatives from EASI and University of Toronto Libraries for an introduction to the RefWorks add-in. The presentation will cover how to install and use the application.
Resources
What to Use When in Office 365
OneDrive, Teams, SharePoint. Are you overwhelmed by all the options in Office 365 and not sure how they relate to each other? Join us for this interactive discussion on how these products fit together in the information lifecycle so that you can find the best fit for your needs.
Resources
Microsoft Bookings now available
Good afternoon,
EASI is pleased to let you know that Microsoft Bookings is now available to all full-time staff and faculty members.
More information on training opportunities, accessing and using Bookings can be found below and on the Connect+Learn and EASI Office 365 pages.
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About Bookings
Microsoft Bookings is a scheduling tool that allows users to keep track of appointments and clients. With Bookings, clients can easily access the user’s booking page at any time to find the appointment slot and service that they need. For example, an instructor at U of T might use Bookings to schedule office hours. Alternatively, support staff could use Bookings to manage service request appointments. Once an appointment is booked, the user’s client will receive a confirmation email and calendar invitation.
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Accessing Bookings
Bookings is available to all full-time staff and faculty members. To access Bookings, go to mail.utoronto.ca and click on the waffle in the top left-hand corner. Click on All apps and select Bookings. If you are accessing the Bookings page for the first time, you may see an onboarding screen.
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Upcoming training opportunities
EASI will be holding three Connect+Learn training sessions for different Bookings use cases throughout the month of July:
Tuesday July 21, 12 p.m. – Microsoft Bookings: Office Hours and Writing Centre Appointments
Thursday, July 23, 12 p.m. – Microsoft Bookings: Reserving Lab Space
Thursday, July 30, 12 p.m. – Microsoft Bookings: Managing Desk Space
Please visit uoft.me/connectandlearn for additional details, and email kathleen.mcleod@utoronto.ca with any questions.
Kind regards,
EASI Digital Workplace