EASI

Enterprise Applications and Solutions Integration

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EASI Retirements: July 2020

After 40 years of dedicated service to the University (yes, 40 years!!), Cidalia Carreiro has decided to retire. Her last day at U of T will be July 31. 

Cidalia joined the UTBI team when the CIO portfolio was formed and the AMS and SIS departments were merged to become EASI. As you can read in the article below, one of Cidalia’s key responsibilities has been the extremely important job of preparing and submitting the official enrolment data file to the Ministry of Colleges and Universities. This is a critical process towards U of T’s provincial operating grants and we always knew things were in safe hands with Cidalia.

Learn more about Cidalia below and join me in wishing her all the best in her next adventures. I hope she gets to move forward with her travel plans soon. 

Pamela Harris
Associate Director, Enterprise Applications & Solutions Integration

Cidalia Carreiro, Statistics Officer
​​​​​​​Joined U of T:  July 1, 1980
Retirement date: July 31, 2020

Describe your background and how you arrived at EASI
After graduating, I started working at U of T in the now defunct Secretarial Services carrying out various administrative duties, including transcribing documents.  From there, I moved into Academic Statistics, which went through various name changes and with Planning & Budget and EASI.  I work on various government mandated reporting, including the process of extraction and verification of registration data from our student information system and submitting the official enrolment data file to the Ministry of Colleges and Universities.  The enrolment count procedure is a fundamental requirement of the University’s eligibility for provincial operating grants.

What will you remember most about EASI?
I’ll remember my colleagues – many who have become friends.  Their willingness to assist, usually with last-minute requests to meet deadlines, will always be appreciated.  Their knowledge and experience bode well for the University.

What will you remember most about U of T?
In my 40 years here at U of T, I’ll miss the many friends I’ve made along the way – many of who I consider as family.  I’ll also remember the culture at U of T and how I was proud to be a vital part of such an impactful institution.

What do you plan to do in retirement?
I plan to travel when it’s safe to do so again and want to explore Canada from coast to coast, as well as Europe.  I also plan on improving my language skills by taking some language courses and finally, I plan to volunteer again and work with the elderly.

What words of wisdom would you pass along to others?
Live life to the fullest and be kind – a simple word or a good-natured smile can work wonders and goes a long way.

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Help guide the future of CIS: Retrieving Data Questionnaire

Date: July 20, 2020
To: CIS Admin Users
From: Course Information System (CIS)
Re: Help guide the future of CIS: Retrieving Data Questionnaire

Dear CIS Admin Users,

One of our goals for 2020 is to begin developing the functionality of retrieving data from closed sessions in CIS. The purpose of this feature is to allow Admin Users to access previous sessional data in CIS when necessary and eliminate the need for storing and managing copies of information offline.

Prior to starting development, we would like to receive your input on this new capability. To facilitate this, we have created a Questionnaire to help us better understand your desired requirements; the goal is to identify features and clarify their usage.

You may open the Questionnaire in your web browser by clicking the link below:

Retrieving Data Questionnaire

If you would like to participate and provide your feedback, we ask you to do so by July 31st 2020, as after this date, we will be closing the questionnaire and begin analyzing responses.

Your input and contribution are valuable to us as we continue to build the Course Information System.

Thank you very much for your time!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Course Information System

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Reminder re: SIS Critical dates – Week of July 20

Date: July 17, 2020
To: ROSI Users
From: Student Information Systems
Re: Reminder re: SIS Critical dates – Week of July 20

 

Dear ROSI users

Another reminder that Fall/Winter course enrolment will continue for large populations of students next week.  Please avoid running large reports and downloads in ROSI or other systems including Degree Explorer, or printing large batches of letters (including to pdf) on those days, especially during the listed times below.

Date Time Divisions beginning course enrolment
Monday, July 20 9:00 AM – 3:00 PM Arts & Science (Year 2)
Tuesday, July 21 8:00 AM – 12:00 PM University of Toronto Mississauga (Year 1)
Thursday, July 23 8:30 AM – 3:00 PM Arts & Science (Year 1)

Thank you all and have a wonderful weekend.

This email has been sent from a service account and does not accept replies.  Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

 

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RefWorks

RefWorks is a citation management tool that enables users to keep track of the citations used in their research. The RefWorks add-in for Microsoft Word has recently been made available to current students, staff and faculty at the University of Toronto.

Join representatives from EASI and University of Toronto Libraries for an introduction to the RefWorks add-in. The presentation will cover how to install and use the application.

Resources

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Microsoft Bookings now available

Good afternoon,

EASI is pleased to let you know that Microsoft Bookings is now available to all full-time staff and faculty members.

More information on training opportunities, accessing and using Bookings can be found below and on the Connect+Learn and EASI Office 365 pages.

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About Bookings

Microsoft Bookings is a scheduling tool that allows users to keep track of appointments and clients. With Bookings, clients can easily access the user’s booking page at any time to find the appointment slot and service that they need. For example, an instructor at U of T might use Bookings to schedule office hours. Alternatively, support staff could use Bookings to manage service request appointments. Once an appointment is booked, the user’s client will receive a confirmation email and calendar invitation.

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Accessing Bookings

Bookings is available to all full-time staff and faculty members. To access Bookings, go to mail.utoronto.ca and click on the waffle in the top left-hand corner. Click on All apps and select Bookings. If you are accessing the Bookings page for the first time, you may see an onboarding screen.

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Upcoming training opportunities

EASI will be holding three Connect+Learn training sessions for different Bookings use cases throughout the month of July:

Tuesday July 21, 12 p.m. – Microsoft Bookings: Office Hours and Writing Centre Appointments

Thursday, July 23, 12 p.m. – Microsoft Bookings: Reserving Lab Space

Thursday, July 30, 12 p.m. – Microsoft Bookings: Managing Desk Space

Please visit uoft.me/connectandlearn for additional details, and email kathleen.mcleod@utoronto.ca with any questions.

Kind regards,

EASI Digital Workplace

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Please do NOT process Change of POSt (CHOP) on Thursday, July 16

Date: July 13, 2020
To: ROSI Users
From: Student Information Systems
Re: Please do NOT process Change of POSt (CHOP) on Thursday, July 16

 

Dear ROSI users,

*** This e-mail is sent on behalf of Student Accounts ***

Please do NOT process any batch or online Change of POSt (CHOP) on Thursday, July 16

If you process a CHOP for a student during this period, the student’s fees will be calculated incorrectly and in a manner that will be very difficult and time-consuming for Student Accounts to correct.

The student’s ACORN Financial Account may be blocked while the corrections are made.

If you must process a CHOP for a student during this period, then you must trigger fees assessment by viewing the student’s invoice, and forward an email message to bonnie.vincze@utoronto.ca.

Student Accounts is testing the Fall 2020-Winter 2021 session fees assessment process during this period, and if the testing is successful, fees assessment will be turned ‘ON’ at 5pm on Friday, July 17 and fees will be available to view on ROSI on Monday, July 20.

Your co-operation is greatly appreciated.

Sincerely,
Student Information Systems

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Retiring Teams support for devices running on Android 4.4

Microsoft will be retiring the Teams support on Android 4.4. Instead they recommend that users upgrade to newer Android builds.

The exiting Teams build 1.0.0.2020050801 will continue to work on Android 4.4 for the next 2 months but there won’t be any app updates going forward.

Instead of using Android 4.4, we recommend updating the Android OS version to 5 and above.

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Reminder re: SIS Critical dates – Week of July 13

Date: July 10, 2020
To:  ROSI Users
From: Student Information Systems
Re: Reminder re: SIS Critical dates – Week of July 13

 

Dear ROSI users,

Further to our message earlier this week, this is a gentle reminder that Fall/Winter course enrolment will continue for large populations of students next week.  Please avoid running large reports and downloads in ROSI or other systems including Degree Explorer, or printing large batches of letters (including to pdf) on those days, especially during the listed times below.

Date Time Divisions beginning course enrolment
Monday, July 13 9:00 AM – 3:00 PM Arts & Science (Year 4/5)
Tuesday, July 14 8:00 AM – 12:00 PM University of Toronto Scarborough (Year 2)
Wednesday, July 15 6:00 AM – 12:00 PM Applied Science and Engineering (all years),
University of Toronto Mississauga (Year 2)
Thursday, July 16 9:00 AM – 3:00 PM Arts & Science (Year 3)

Thank you for your cooperation and have a great weekend.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems