Dear past and present Rocket Shuttle users,

Thank you to those who offboarded from Rocket Shuttle on April 6 in advance of the expiry of the application’s license on May 17, 2023. We will be following up this week with select users who remain to be offboarded.

As mentioned in previous communications, we are offering many resources to support you in the transition to Azure Data Studio and Power BI:

• Watch training videos for Azure Data Studio and Power BI. We are currently working on intermediate and advanced-level videos and recently released the following:
  • Azure Data Studio: Joins
  • Azure Data Studio: SELECT FROM, WHERE, GROUP BY, ORDER BY
  • Azure Data Studio: T-SQL Functions
• Drop in for online support on Wednesday, April 12 between 2:00 and 3:00 p.m. Find details on the Rocket Shuttle Migration project page.
• Participate in the Power BI & Azure Data Studio Community Channel.
• For community query users, we are currently testing these queries and will send separate, targeted communications in April when they have been fully validated.
• Visit the Power BI Toolbox and Rocket Shuttle Migration project page for more resources, including a 30-minute presentation, guides, FAQs, links to troubleshooting and more.

Thank you again for your help with this project and ensuring U of T is prepared for the end of the Rocket Shuttle license.

If you have any questions, please contact Katie Babcock at katie.babcock@utoronto.ca.

*** This e-mail is sent on behalf of Student Receivables & Accounting ***

Please do NOT process any batch or online Change of POSt (CHOP) on Thursday, April 13 and Friday, April 14.

If you process a CHOP for a student during this period, the student’s fees will be calculated incorrectly and in a manner that will be very difficult and time-consuming for Student Accounts to correct.

The student’s ACORN Financial Account may be blocked while the corrections are made.

If you must process a CHOP for a student during this period, then you must trigger fees assessment by viewing the student’s invoice and forward an email message to bonnie.vincze@utoronto.ca.

Student Receivables & Accounting is testing the Summer 2023 session fees assessment process during this period, and if the testing is successful, fees assessment will be turned ‘ON’ at 5pm on Friday, April 14 and fees will be available to view on ROSI on Monday, April 17.

Your co-operation is greatly appreciated.

Sincerely,
Student Information Systems

Hi everyone,

Enterprise Applications & Solutions Integration (EASI) would like to update you on the latest major production releases and updates for the NGSIS program and student systems. From October 1, 2022 to March 31, 2023, EASI completed close to 88 releases for a wide range of applications.

The following are major changes during this timeframe:

New Gender Codes in ROSI (September 2022)
In September 2022, EASI implemented new gender codes in ROSI to reflect changes made by the Ontario Universities Application Centre (OUAC). These changes expanded the gender categories options for applicants and by extension to registered students. Updated ACORN displays were released in mid January and updated ROSI reports were released March 7. The EASI team is now working to modify all remaining associated services and extracts to align with these changes.

Accommodated Testing Services (ATS) – Student and Administrator Launch (January 5, 2023)
In the beginning of March, in partnership with Enterprise Applications and Solutions Integration (EASI), Accommodated Testing Services (ATS) launched enhancements to ACORN allowing students to book requests for accommodated testing via ACORN for assessments written during the whole Exam Period. New functions were also provided to the ATS Admin System that permit ATS staff to maintain some key data required to support students being able to make booking requests through ACORN. ATS also further enhanced a module that will eventually allow staff to coordinate accommodated tests through a new administrative system while instructors continue to submit accommodated test details and documents within the Course Information System.

U of T Student Equity Census (February 21, 2023)
The U of T Student Equity Census is a demographic data collection initiative with a set of seven questions, including questions on gender identity, sexual orientation, disability, Indigenous identity, race and/or ethnocultural identity, and education attainment of parents or guardians. In July 2022, the census was incorporated into ACORN and the Student Information System data environment. On February 21, at the request of the Office of the Vice-Provost – Students, the survey was made compulsory for all students, though students may decline to answer individual questions.

Default to ECOPRINT – PDF Printing (February 27, 2023)
On February 27, 2023, EASI completed changes to the infrastructure that managed physical printing from ROSI. To align with larger efforts in modernization, most physical printing from ROSI transitioned exclusively to PDF printing through ECOPRINT.

Timetable Builder Improvements (February 28, 2023)
The cloud-based Timetable Builder expansion was launched on June 6, 2022 and further improvements were implemented on February 28, 2023. These improvements include, allowing notes management outside of TB start dates and legend, and allowing divisional Calendars to direct users to courses in Timetable Builder. Interface enhancements were implemented, and technical debt was also addressed.

Course Information System (CIS)
The Course Information System streamlines syllabi and exams processes for instructors and administrators. CIS has made the following releases: 

• Launch of the Syllabus Builder Module (November 21, 2022)
  Starting with the Faculty of Applied Science & Engineering, the new Syllabus Builder module provides instructors with an end-to-end experience for creating their course syllabus document, with the goal of improving the consistency of syllabi across the institution for both students and academic administrators.
• Instructor Imports for Syllabus Builder (March 2, 2023)
  This enhancement to the Syllabus Builder module allows instructors to copy over previously submitted data, to save time and effort when teaching the same or very similar courses over the years.
• UTSC Exam Module Enhancements (March 21, 2023)
  Enhancements to UTSC’s exam modules to improve alignment with business and administrative needs.

BIRT/iHUB Curriculum Management Reports Replaced with Power BI (March 15, 2023)
On March 15, 2023, EASI transitioned all BIRT/iHUB Curriculum Management reports to Power BI. This transition will increase flexibility in developing and modifying reports and allow for cross-application and cross-database reporting. In the future, Power BI reporting will expand to additional reports in various applications.

Hi Everyone,

As some of you may know, changes were recently implemented in the Absence Declaration Reports area in OASIS. Notably, the absence reports are now generated in PowerBI and the Reports window is embedded in OASIS. Please refer to the attached document for details on how you can access and run the reports. Additional help materials will be available in ESC in the near future.

Sincerely,
Student Information Systems

Dear past and present Rocket Shuttle users,

Thank you for taking the time to meet with the Enterprise Applications & Solutions Integration (EASI) team over the past few months to prepare for the Rocket Shuttle Migration. As you are aware, EASI will be replacing Rocket Shuttle with Azure Data Studio and Power BI on May 17, 2023, which aligns with the expiry of U of T’s Rocket Shuttle license.

To avoid any issues with converting queries and transitioning to new applications, we are encouraging most users to prepare well in advance of this deadline and to offboard from Rocket Shuttle by April 6, 2023 (this excludes select users who will be offboarded at the end of license due to business reasons).

To support you in this transition, here are some additional updates and resources: 

• Watch introductory videos for Azure Data Studio and Power BI. We are currently working on intermediate and advanced-level videos and will notify the community when they are complete.

• Drop in for online support on an upcoming Wednesday (March 29, April 5 and April 12) between 2:00 and 3:00 p.m. Find details on the Rocket Shuttle Migration project page.

• Participate in the Power BI & Azure Data Studio Community Channel. We have migrated the ITS EASI RocketWeb User Group into this channel to provide a consistent user experience. If you would like to unsubscribe, simply click on the three dots by the channel name and click “Leave team.”

• For community query users, we are currently testing these queries and will send separate, targeted communications in April when they have been fully validated.

• Visit the Power BI Toolbox and Rocket Shuttle Migration project page for more resources, including a 30-minute presentation, guides, FAQs, links to troubleshooting and more.

Thank you again for your help with this project and ensuring U of T is prepared for the end of the Rocket Shuttle license.

If you have any questions, please contact Katie Babcock at katie.babcock@utoronto.ca.