EASI

Enterprise Applications and Solutions Integration

News

Posted on

eToken migration to UTORMFA for Digital Workplace Clients Friday Nov. 26, 2021 after 5p.m.

Dear Digital Workplace client,

As you may be aware, eToken authentication for high security logins, including AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and Unit VPNs will migrate to UTORMFA on November 27 at 4:00 p.m.

As part of this transition, the Digital Workplace team will deploy an updated version of Cisco AnyConnect Secure Mobility Client (version 4.10.03104), as well as configuration files to your managed desktop computer. After the upgrade, you will need to select the new AdminVPN hostname (admin.vpn.utoronto.ca) from your Cisco AnyConnect drop-down menu.

Screenshot of Cisco AnyConnect drop-down menu showing admin.vpn.utoronto.ca

Please note that many non-Digital Workplace users will already see this update to their drop-down menus. However, all Digital Workplace clients will see this change seamlessly applied to their Cisco AnyConnect clients on November 26 after 5:00 p.m.

If you do not see admin.vpn.utoronto.ca in the drop-down menu after 4:00 p.m. on November 27, and you are using an Intune-managed device, perform a device sync using the Company Portal. Go to Start, launch Company Portal, click on the gear icon on the bottom left, and then click “Sync”. The new Cisco VPN client and the associated entry should appear within a few minutes.

Screenshot showing settings and the syncing process

If the Cisco VPN is not running after the upgrade, launch it from the Start menu. Go to Start, expand the folder “Cisco”, and click on “Cisco AnyConnect Secure Mobility Client”.

screenshot of the start menu showing Cisco AnyConnect

Next steps

No action is required from you: the update to your Cisco AnyConnect client will occur automatically on November 26, 2021 after 5:00 p.m. There is no need to contact IT support if you do not see the update prior to this date.

The new admin.vpn.utoronto.ca will be fully activated on November 27 at 4:00 p.m. – please continue to use port.eis.utoronto.ca until that time.

In order to use admin.vpn.utoronto.ca you will need to sign up for UTORMFA. Additional instructions on connecting to AdminVPN can be found in the IT Service Centre knowledge base.

If you have any questions about this change, please submit a ticket to the Digital Workplace team via the IT Service Centre.

Kind regards,

Digital Workplace

Posted on

November 27: UTORMFA to replace eTokens for high security applications

An illustration showing an eToken with an arrow moving towards a DUO login screen

Information Security is pleased to announce that eToken authentication for high security applications that use AdminVPN, including AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and Unit VPNs, will migrate to UTORMFA on November 27 between 1:45 p.m. and 4:00 p.m.

As part of this transition, these applications will be unavailable on Saturday, November 27 from 1:45 pm to 4:00 pm.

Access to student information via ROSI Express will be uninterrupted over the weekend of November 27.

Key project details:

Cisco AnyConnect Configuration Update

In preparation for the migration on Saturday, November 27, local IT administrators will have deployed an updated Cisco AnyConnect AdminVPN profile to users’ computers. After the deployment, users will see the current AdminVPN (port.eis.utoronto.ca) and the new AdminVPN (admin.vpn.utoronto.ca). This new admin.vpn.utoronto.ca will be fully activated on Saturday, November 27 after 4:00 p.m. – please continue to use port.eis.utoronto.ca until this date. 

Migration Details

After November 27, eTokens will no longer be issued to new users. These users will need to be on-boarded with UTORMFA instead. While some applications may continue to accept eToken, we highly recommend that users switch to UTORMFA as soon their application is supported. Please keep your eToken and return it to your eToken administrator starting in January/February 2022. Your eToken administrator will then forward it through interoffice mail to Information Security for secure disposal.

Digital Signing

Anyone using eToken Digital Signing will have to move to an alternative electronic signature solution before February 2022. No new eTokens will be issued after November 27, 2021, and new staff members will need to use an alternate solution for electronic signatures.

Project Dates

Aug. 29 and Sept. 12 AdminVPN migration testing successfully completed for Cisco AnyConnect.
Nov. 3  All eToken users need to be signed up for UTORMFA.
Nov. 8 All AdminVPN users have Cisco AnyConnect AdminVPN profile updated. Digital Workplace users will have profile updated on November 26.
Nov. 23 at 10:00 a.m. ROSI Express transitions from eToken to UTORMFA authentication (note: ROSI Express does not require Cisco AnyConnect).
Nov. 27

after 4:00 p.m.

 admin.vpn.utoronto.ca is activated for all AdminVPN users and applications (including AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and Unit VPNs).
Nov. 27  eTokens will no longer be issued and all users should be using UTORMFA to access the new AdminVPN.
 Dec. 8 port.eis.utoronto.ca VPN will be deactivated and IT administrators will start removing the profile from the Cisco AnyConnect drop-down menu.
Jan./Feb. 2022 eToken retirement. eToken administrators will collect eTokens to be sent to Information Security for secure disposal.

 

Learn more about the eToken Migration Project.

Make sure to sign up for UTORMFA today!

If you require assistance, please contact your local IT administrator or your campus help desk:

Posted on

SuccessFactors Outage – November 27

Date: November 16, 2021
To: SuccessFactors Users
From: Enterprise Applications & Solutions Integration 
Re: SuccessFactors Outage – November 27

 

Dear SuccessFactors users,

Please be advised that the following SuccessFactors applications will not be available for users from 11:00 pm on Saturday, November 27, 2021 to 11:00 pm on Sunday, November 28: 

  • Learning Management System (LMS)
  • Performance & Goals (PMGM)
  • Recruitment

Please note, users may also encounter some degraded performance on Monday, November 29.

This outage will allow for an upgrade to the SuccessFactors Data Centre, providing improved resiliency, availability and performance.

See our System Availability page for ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Posted on

Connect+Learn: Simplify Meeting Scheduling with FindTime

With multiple stakeholders (who have multiple schedules) it can be tricky to find a meeting time that works for everyone. Fortunately, Microsoft FindTime can help! Join Connect+Learn for this introduction to Microsoft FindTime, the best Outlook tool you didn’t know about. In this session, we will discuss: 

  • What is Microsoft FindTime and how should I use it? 
  • Installing the FindTime add-in in Outlook. 
  • Using FindTime to propose selected meeting times. 
  • And more… 

Resources

Posted on

AMS System Maintenance – Nov. 13 from 7:30 a.m. to 10:30 a.m.

Date: November 11, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration 
Re: AMS System Maintenance – Nov. 13 from 7:30 a.m. to 10:30 a.m.

 

Hi everyone,

Please note that the following systems will be unavailable on Saturday, November 13 from 7:30 a.m. to 10:30 a.m. due to scheduled system maintenance:

  • Administrative Academic Appointments (AAA)
  • AMS SAP GUI
  • My Research (MR/Portal)
  • Employees@UofT
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • Expense Reimbursement Direct Deposit (ERDD)
  • Capital Project Portal
  • Invoice Workflow

See our System Availability page for ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Posted on

ROSI Express Update and UTORMFA Enrollment for eToken Users

Date: November 4, 2021
To: ROSI Users
From: Student Information Systems 
Re: ROSI Express Update and UTORMFA Enrollment for eToken Users

 

Dear ROSI users,

As you may be aware, eToken authentication for high security applications, including AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and Unit VPNs, will migrate to UTORMFA on November 27.

If you have not signed up for UTORMFA yet, please self-enroll as soon as possible.

While UTORMFA works best with a smartphone, you can obtain a hardware token from the Tri-Campus Help Desks.

In preparation for this migration, your local IT administrator(s) will be deploying a configuration update for Cisco AnyConnect to your computer before November 8. After the deployment, you will see the current AdminVPN (port.eis.utoronto.ca) and the new AdminVPN (admin.vpn.utoronto.ca). This new admin.vpn.utoronto.ca will be fully activated on November 27 – please continue to use port.eis.utoronto.ca until this date.

ROSI Express Details
As ROSI Express does not require a VPN, we will be enabling UTORMFA during the login process on November 23 so that access to student information will be uninterrupted over the weekend of November 27.

If you have any questions about the UTORMFA project, send a message to utormfa@utoronto.ca.

Learn more about the eToken Migration Project.

Posted on

Sign up for UTORMFA – eToken Migration Project

Date: November 4, 2021
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: Sign up for UTORMFA – eToken Migration Project

 

Dear AMS users,

As you may be aware, eToken authentication for high security applications, including AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and Unit VPNs, will migrate to UTORMFA on November 27.

If you have not signed up for UTORMFA yet, please self-enroll as soon as possible.

While UTORMFA works best with a smartphone, you can obtain a hardware token from the Tri-Campus Help Desks.

In preparation for this migration, your local IT administrator(s) will be deploying a configuration update for Cisco AnyConnect to your computer before November 8. After the deployment, you will see the current AdminVPN (port.eis.utoronto.ca) and the new AdminVPN (admin.vpn.utoronto.ca). This new admin.vpn.utoronto.ca will be fully activated on November 27 – please continue to use port.eis.utoronto.ca until this date.

If you have any questions about the UTORMFA project, send a message to utormfa@utoronto.ca.

Learn more about the eToken Migration Project.

Please stay tuned for upcoming details on this project.

Sincerely,
Information Security
Enterprise Applications & Solutions Integration (EASI)

Posted on

Update on the Compensation Planning Tool Project

Date: November 2, 2021
To: B6 Users
From: Planning & Budget Office
Enterprise Applications & Solutions Integration
Re: Update on the Compensation Planning Tool Project

 

For those who currently do compensation planning and budgeting at the University:

As you may be aware, the University has been working to implement a new Compensation Planning Tool. In August 2021, we made the decision to cancel our development contract with an external software vendor, and shift focus to a “made @ U of T” approach to compensation planning, with improvements to the existing SAP tool (B6).

This approach will deliver many of the improvements sought by our financial planning community, while retaining the robust security, performance, and familiar interface of the SAP platform.

Benefits of the new compensation planning tool include:

  • An improved, intuitive user experience, data analysis and validation that builds on the familiarity of the existing B6 tool.
  • Long-range compensation planning with a six-year planning outlook and salary increase projections.
  • A holistic view of compensation, which expands beyond the current data on appointed staff to include hourly and non-appointed staff.
  • Salary increase scenario planning, which allows divisional users to input long range increase assumptions for various employee groups.
  • Simplified compensation projections by automating salary increase provision calculations (e.g. ATB, PTR, Merit, Grid etc.).

We have completed Quality Assurance Testing and User Acceptance Testing will occur from November to early December. Training will occur in a train-the-trainer format from December to January and we plan to launch the new tool for the 2022-23 budget planning process in February, 2022.

Thank you for your patience throughout this process and your input and participation to date.

We look forward to providing you with regular updates on the project.

Questions?

Contact Darshan Harrinanan, EASI Project Manager, at darshan.harrinanan@utoronto.ca

Sincerely,

Planning & Budget Office
Enterprise Applications & Solutions Integration (EASI)

 

Posted on

CIS Planned Maintenance (Monday, November 8 from 10am to 12pm)

Date: November 1, 2021
To: CIS Users
From: Course Information System (CIS)
Re: CIS Planned Maintenance (Monday, November 8 from 10am to 12pm)

 

Dear CIS Users,

We would like to inform you that CIS will be unavailable on Monday, November 8th, 2021 from 10am to 12pm for a planned system maintenance. We will send further updates on the progress as they become available.

Please note that as a result of this maintenance, users who try to access CIS immediately after the downtime may need to clear their browser’s cache in order to access CIS successfully.

If you have questions or need support, please submit a ticket.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre.

Sincerely,
Course Information System

Posted on

Payroll Reserve Issue – GL Accounts 801165 and 801170

Date: October 29, 2021 
To: AMS Users
From: Enterprise Applications & Solutions Integration 
Re: Payroll Reserve Issue – GL Accounts 801165 and 801170

 

Dear AMS users,

Please be advised we have encountered an issue with the Payroll Fund Reserve. The issue has resulted in the payroll reservations not being posted for the following GL accounts:

801165 – Pay:Sessional Lecturers
801170 – Pay:Casual Research Assistant

Information Technology Services (ITS) will correct this issue in AMS as part of the November 2021 monthly pay run.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)