Having trouble knowing what’s going on and where to post your team’s events? Don’t know where to start? Join us in this overview of the calendaring and scheduling apps in Microsoft 365, including SharePoint and Teams. We will have recommendations prepared for which apps you might want to use when, depending on your needs. Let’s get organized!
AMS Now Available and Future Outage Reminder – SAP Enterprise Modernization
Date: September 28, 2020
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS Now Available and Future Outage Reminder – SAP Enterprise Modernization
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS Now Available and Future Outage Reminder – SAP Enterprise Modernization
Dear all AMS users,
The Cutover Dry Run #1 has been completed for the S/4HANA Migration and the Administrative Management Systems (AMS) are now available.
As you may be aware, this and future dry runs will simulate the Go Live weekend’s activities in early November, and will help to ensure all functions continue to work properly as we transition to a new platform for AMS.
Below is a reminder of future outages – when all administrative management systems (see below for the specific affected systems) marked with an “x” will be offline:
| Affected Systems | Cutover Dry Run #2
Friday, October 9 from 5:00 p.m. to Tuesday, October 13 at 7 a.m.
|
Pre Go Live Prep
Saturday, October 24 from 7:00 a.m. to 5:00 p.m.
|
October Fiscal Month End & November 3 Bi-weekly Pay
Friday, October 30 from 5:00 p.m. to Saturday, October 31 at 12:00 p.m. |
Go Live
Saturday, October 31 from 12:00 p.m. to Tuesday, November 3 at 7:00 a.m.
|
|---|---|---|---|---|
| AMS (FIS, HRIS and RIS) |
X |
X |
X |
X |
| RPT |
✓ |
✓ |
✓ |
✓ |
| Capital Project Portal and Invoice Workflow |
X |
X |
X |
X |
| Employee Self-Service & Manager Self-Service (ESS/Portal) |
X |
X |
✓ |
X |
| Expense Reimbursement Direct Deposit (ERDD Availability) |
X |
X |
X |
X |
| Kronos |
✓ |
✓ |
✓ |
✓ |
| My Research (MR/Portal) |
X |
X |
✓ |
X |
| Performance,
Learning & Recruiting (SuccessFactors) |
✓ |
✓ |
✓ |
✓ |
| uSOURCE (E-Procurement) |
X |
X |
X |
X |
*The systems that have a checkmark will be available during the regularly published availability hours. See the website for more details.
Please note:
- RPT instance/clone (containing October Month End + November 3 Bi-weekly pay) will be available to end users on Monday, November 2 (and beyond) so that Business Officers (and anyone else) can review their pre- migration balances and reports and begin/complete the reconciliation of their October Month End balances.
- Documentation will be made available to provide some guidance on how to “back out” the November 3 payroll activity from their Funds Management report balances so they can reconcile to their October Month End Monthly Statement of Account balances.
- The Student Information Systems will still be available during these outages.
- As we move closer to the Go Live date, additional detailed communication and documentation will be provided.
Learn more about the U of T Enterprise Modernization Program.
Thank you for your support in making these improvements.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Reminder: SAP GUI Upgrade Instructions – S/4HANA Migration & MacOS Deployment Instructions
Date: September 25, 2020
To: SAP GUI Users
From: Enterprise Applications & Solutions Integration
Re: Reminder: SAP GUI Upgrade Instructions – S/4HANA Migration & MacOS Deployment Instructions
To: SAP GUI Users
From: Enterprise Applications & Solutions Integration
Re: Reminder: SAP GUI Upgrade Instructions – S/4HANA Migration & MacOS Deployment Instructions
Dear SAP GUI users:
As you may be aware, the S/4HANA Migration requires an upgrade to the SAP GUI before a university-wide transition to the new S/4HANA platform. To ensure you are prepared for the system migration in November, please contact your local IT administrator if the updated SAP GUI software has not yet been deployed to your computer. All SAP GUI users will need to be upgraded from SAP GUI 7.5 Patch 12 (Enjoy theme) to SAP GUI 7.6 Patch 6 (Blue Crystal theme).
After the deployment, users will have new shortcuts/logon entries. Users will still need their eToken and CISCO VPN to log in to the AMS environment.
If you are using a Mac, the SAP GUI versions and features are different than Windows – no SAPGUI 7.6 for Mac has been released yet. We still recommend that users use the SAP GUI 7.5 patch 10. If you are not updating the Mac SAP GUI version, at a minimum Mac users need to update the connection details for the new HANA systems.
Please see these instructions for MacOS Manual Deployment of SAP GUI for JAVA Revision 10.
If you do not have a managed desktop or a local IT administrator, you can submit a ticket to the Enterprise Service Centre.
Please review this PDF to understand the minimal differences between the Enjoy and Blue Crystal themes. As also mentioned in the PDF, please do not use new shortcuts/logon entries until further notice.
Learn more about the U of T Enterprise Modernization Program.
Thank you for your support in making these improvements.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
U of T external email banner launches September 30
Information Security and Enterprise Applications and Solutions Integration are pleased to announce that the new external email notification banners for UTmail+ (Office 365) will be rolled out university wide on September 30.
The banner will help to protect U of T from hacking and phishing attempts, and will also protect faculty, staff and students’ valuable information. These banners will appear on all emails originating from outside the University of Toronto.
This is how the banner will appear at the top of an external email:
This project, which started in March 2020, included extensive consultation across all three campuses and has been piloted with close to 1,000 users.
Thank you to everyone who participated in our pilot program and provided feedback. You are helping to keep the U of T safe from hacking and phishing attempts and we look forward to further improving cyber security for the U of T community.
Visit this webpage for more information.
Questions? Please open a ticket at https://uoft.me/eeber
Reminder: AMS Outages – SAP Enterprise Modernization – Sept 25 to 28
Date: September 24, 2020
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: Reminder: AMS Outages – SAP Enterprise Modernization – Sept 25 to 28
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: Reminder: AMS Outages – SAP Enterprise Modernization – Sept 25 to 28
Dear all AMS users,
This is a reminder that the first cutover dry run for the S/4HANA Migration will happen this Friday, September 25 at 5:00 p.m. to Monday, September 28 at 7:00 a.m. This dry run will simulate the Go Live weekend’s activities in early November, and will help to ensure all functions will continue to work properly as we transition to a new platform for our Administrative Management Systems (AMS).
As a result, all administrative management systems (see below for the specific affected systems) marked with an “x” will be offline during this time and on the future dates:
| Affected Systems | Cutover Dry Run #1
Friday, September 25 from 5:00 p.m. to Monday, September 28 at 7:00 a.m. |
Cutover Dry Run #2
Friday, October 9 from 5:00 p.m. to Tuesday, October 13 at 7 a.m.
|
Pre Go Live Prep
Saturday, October 24 from 7:00 a.m. to 5:00 p.m.
|
October Fiscal Month End & November 3 Bi-weekly Pay
Friday, October 30 from 5:00 p.m. to Saturday, October 31 at 12:00 p.m. |
Go Live
Saturday, October 31 from 12:00 p.m. to Tuesday, November 3 at 7:00 a.m.
|
|---|---|---|---|---|---|
| AMS (FIS, HRIS and RIS) |
X
|
X
|
X
|
X
|
X
|
| RPT |
✓
|
✓
|
✓
|
✓
|
✓
|
| Capital Project Portal and Invoice Workflow |
X |
X
|
X
|
X
|
X
|
| Employee Self-Service & Manager Self-Service (ESS/Portal) |
X
|
X
|
X
|
✓
|
X
|
| Expense Reimbursement Direct Deposit (ERDD Availability) |
X
|
X
|
X
|
X
|
X
|
| Kronos |
✓
|
✓
|
✓
|
✓
|
✓
|
| My Research (MR/Portal) |
X
|
X
|
X
|
✓
|
X
|
| Performance,
Learning & Recruiting (SuccessFactors) |
✓
|
✓
|
✓
|
✓
|
✓
|
| uSOURCE (E-Procurement) |
X
|
X
|
X
|
X
|
X
|
*The systems that have a checkmark will be available during the regularly published availability hours. See the website for more details.
Please note:
- RPT instance/clone (containing October Month End + November 3 Bi-weekly pay) will be available to end users on Monday, November 2 (and beyond) so that Business Officers (and anyone else) can review their pre- migration balances and reports and begin/complete the reconciliation of their October Month End balances.
- Documentation will be made available to provide some guidance on how to “back out” the November 3 payroll activity from their Funds Management report balances so they can reconcile to their October Month End Monthly Statement of Account balances.
- The Student Information Systems will still be available during these outages.
- As we move closer to the Go Live date, additional detailed communication and documentation will be provided.
Learn more about the U of T Enterprise Modernization Program.
Thank you for your support in making these improvements.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
External Email Banner Notification Broad Launch – September 30
Date: September 24, 2020
To: U of T Faculty, Staff and Students
From: Information Security and Enterprise Applications and Solutions Integration
Re: External Email Banner Notification Broad Launch – September 30
To: U of T Faculty, Staff and Students
From: Information Security and Enterprise Applications and Solutions Integration
Re: External Email Banner Notification Broad Launch – September 30
Dear colleagues,
As you may be aware, since March 2020 Information Security and Enterprise Applications and Solutions Integration have worked to introduce external email notification banners for UTmail+ (Office 365).
This banner will help to protect U of T from hacking and phishing attempts, and will also protect our faculty, staff and students’ valuable information. These banners will appear on all emails originating from outside the University of Toronto systems.
To date, we have piloted and rolled this banner out to 1,000 users across all three campuses and it has been positively received. As the final phase of this project, we plan to roll the banner out to all remaining faculty, staff and students on September 30.
Thank you to everyone who participated in our pilot program and provided feedback, and we look forward to further improving cyber security for the U of T community.
Visit this website for more information.
If you have any questions, please open a ticket at https://uoft.me/eeber
Sincerely,
Information Security and Enterprise Applications and Solutions Integration
Teams Updates for 2020
2020 has been a busy year for Microsoft Teams. Join Connect+Learn for an overview of new Teams updates and features, and learn more about what’s coming down the pipeline. Feel free to bring any Teams-related questions to this session.
Resources
ROSI and other student systems maintenance Friday, October 2
Date: September 14, 2020
To: ROSI Users
From: Student Information Systems
Re: ROSI and other student systems maintenance Friday, October 2
To: ROSI Users
From: Student Information Systems
Re: ROSI and other student systems maintenance Friday, October 2
Dear ROSI users
We will need to take ROSI and all associated student information systems offline 5 p.m. to 9 p.m., on Friday, October 2 to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m. The following systems will be affected:
- ACORN
- Degree Explorer (Student and Admin)
- ACORN Grant Application
- ROSI
- ROSI Express
- Course Information System
- Timetable Builder
- Varsity Blues Registration System
- Safety Abroad Student Registry
- eMarks
- Exam photo invigilation
- Elections
- Web services
A notice will be posted on the ACORN launchpad so that students are aware of the outage.
Thank you for your patience as we make these improvements.
This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc
Sincerely,
Student Information Systems
Reminder: Important SAP GUI Upgrade Instructions – S/4HANA Migration
Date: September 14, 2020
To: SAP GUI Users
From: Enterprise Applications & Solutions Integration
Re: Reminder: Important SAP GUI Upgrade Instructions – S/4HANA Migration
To: SAP GUI Users
From: Enterprise Applications & Solutions Integration
Re: Reminder: Important SAP GUI Upgrade Instructions – S/4HANA Migration
Dear SAP GUI users:
As you may be aware, the S/4HANA Migration requires an upgrade to the SAP GUI before a university-wide transition to the new S/4HANA platform. This is a reminder that SAP GUI users will need to be upgraded from SAP GUI 7.5 Patch 12 (Enjoy theme) to SAP GUI 7.6 Patch 6 (Blue Crystal theme) by September 18.
In order to prepare for the system migration in November, your local IT administrator(s) will need to deploy the updated SAP GUI software to your computer before September 18. After the deployment, users will have new shortcuts/logon entries. Users will still need their eToken and CISCO VPN to log in to the AMS environment.
If you do not have a managed desktop or a local IT administrator, you can submit a ticket to the Enterprise Service Centre.
Please review this PDF to understand the minimal differences between the Enjoy and Blue Crystal themes. As also mentioned in the PDF, please do not use new shortcuts/logon entries until further notice.
Learn more about the U of T Enterprise Modernization Program.
Thank you for your support in making these improvements.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
AMS Outages – SAP Enterprise Modernization
Date: September 11, 2020
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS Outages – SAP Enterprise Modernization
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS Outages – SAP Enterprise Modernization
Dear all AMS users,
As you may be aware, Enterprise Applications & Solutions Integration (EASI) is launching the next phase of an upgrade to the Administrative Management Systems (AMS). As part of this phase, called the S/4HANA Migration, we are moving to a new platform. The transition to the new platform requires several cutover dry runs (i.e. simulating the actual Go Live weekend’s activities) prior to the Go Live itself to ensure all functions will continue to work properly.
As a result, all administrative management systems (see below for the specific affected systems) marked with an “x” will be offline on the following dates:
| Affected Systems | Cutover Dry Run #1
Friday, September 25 from 5:00 p.m. to Monday, September 28 at 7:00 a.m. |
Cutover Dry Run #2
Friday, October 9 from 5:00 p.m. to Tuesday, October 13 at 7 a.m.
|
Pre Go Live Prep
Saturday, October 24 from 7:00 a.m. to 5:00 p.m.
|
October Fiscal Month End & November 3 Bi-weekly Pay
Friday, October 30 from 5:00 p.m. to Saturday, October 31 at 12:00 p.m. |
Go Live
Saturday, October 31 from 12:00 p.m. to Tuesday, November 3 at 7:00 a.m.
|
|---|---|---|---|---|---|
| AMS (FIS, HRIS and RIS) |
X
|
X
|
X
|
X
|
X
|
| RPT |
✓
|
✓
|
✓
|
✓
|
✓
|
| Capital Project Portal and Invoice Workflow |
X |
X
|
X
|
X
|
X
|
| Employee Self-Service & Manager Self-Service (ESS/Portal) |
X
|
X
|
X
|
✓
|
X
|
| Expense Reimbursement Direct Deposit (ERDD Availability) |
X
|
X
|
X
|
X
|
X
|
| Kronos |
✓
|
✓
|
✓
|
✓
|
✓
|
| My Research (MR/Portal) |
X
|
X
|
X
|
✓
|
X
|
| Performance,
Learning & Recruiting (SuccessFactors) |
✓
|
✓
|
✓
|
✓
|
✓
|
| uSOURCE (E-Procurement) |
X
|
X
|
X
|
X
|
X
|
*The systems that have a checkmark will be available during the regularly published availability hours. See the website for more details.
Please note:
- Reminder communications to end users will be provided regarding the system availability surrounding the Go Live weekend.
- Targeted communication regarding the November 3 Bi-weekly pay will be sent separately.
- RPT instance/clone (containing October Month End + November 3 Bi-weekly pay) will be available to end users on Monday, November 2 (and beyond) so that Business Officers (and anyone else) can review their pre- migration balances and reports and begin/complete the reconciliation of their October Month End balances.
- Documentation will be made available to provide some guidance on how to “back out” the November 3 payroll activity from their Funds Management report balances so they can reconcile to their October Month End Monthly Statement of Account balances.
- The Student Information Systems will still be available during these outages.
- As we move closer to the Go Live date, additional detailed communication and documentation will be provided.
Learn more about the U of T Enterprise Modernization Program.
Thank you for your support in making these improvements.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)