EASI

Enterprise Applications and Solutions Integration

News

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New Outlook Windows App Opt-in Option Unsupported Features

While New Outlook for Windows is available to the end users as an opt-in option, we strongly recommend using Outlook Classic as a main client because of existing limitations.

To date, there is no official statement from Microsoft regarding the discontinuation or removal of the Outlook Classic application. You can continue to use it as usual.

New Outlook for Windows known limitations:

Feature Missing 

Description 

Approximate Rollout date 

Cannot open .eml, .msg, and .oft files 

Support for opening email files saved to a user’s file system with .eml, .msg, and .oft extensions.

Late March – Late April 2024

Cannot connect PST archives 

User cannot access email archive (PST files) with New Outlook client.

“Coming soon”
(no dates available)

No option to create different Outlook profiles 

No option to create different Outlook profiles

N/A

No option to manage room resource calendar permissions 

New Outlook does not allow users to change permissions in shared calendars.

N/A

Multiple domain aliases support 

Some issues were reported using multiple aliases on their mailbox (e.g. @utoronto.ca, @mail.utoronto.ca).

N/A

For more information on the features of Classic vs. new Outlook please refer to the Outlook version comparison chart.

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EASI staff take home Excellence Through Innovation Awards

ETIA certificates on a table

For nearly 20 years, the Excellence Through Innovation Award program has recognized exemplary administrative staff and librarians across the University of Toronto tri-campus community. This year, over 300 individuals, including numerous EASI staff, were recognized for their contributions to the University’s mission.

Congratulations to EASI staff who were recognized in the 2023-2024 ETIA program for these innovative projects:

EASI-PSEC Wellness Pilot

Recognized for launching a Wellness Pilot Program that provided managers and staff with curated sets of well-being materials to encourage an improved employee experience.

EASI team members involved: Vikram Chadalawada*, Aline Pruvot, Dana Pogaceanu, Jimmy Au, Justin Charlick, Mariana Vardaei and Vicki Vokas

Inclusive Language Working Group

Recognized for expanding engagement and raising awareness about the importance of intentional inclusivity within information technology across the University, particularly through the creation of the IT@UofT Inclusive Language Guide.

ITS team members involved: Annie Hua, Carly Popenko*, Belinda McKay, Elicia Wilkinson, Keshav Raina, Laurie Harrison, Peter St. Onge and Sarosh Jamal

Rocket Shuttle Migration project

Recognized for successfully and seamlessly migrating over 250 Rocket Shuttle users to new data-serving tools, saving the University in licensing fees and ensuring more secure data storage and robust reporting.

EASI team members involved: Alim Lalani, Amy Li, Bruce Zhu, David Wang, Dmytro Larichiev, Joanne Sukhai, Katie Babcock, Moulika Ranikunta, Pierre Hanna, Rodney Branch, Tammy Chan and Titus Hsu

Student Advising Service

Recognized for transforming student advising services by creating a foundational enterprise system capable of enhancing student and staff needs and experiences at the University.

EASI team members involved: Court Van Beek, David Wang, Elicia Wilkinson, Frank Boshoff, Kelly Jay and Zoe Wong

*Previous EASI/ITS staff who have moved on to new roles in the University.

This article is a modified version of one created for Information Technology Services. Read the full article. 

Learn more about ETIA and see the full list of 2023-2024 award recipients. 

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Creating and Managing Course Sections and Meeting Sections

Join Connect+Learn for a session on Creating and Managing Course Sections and Meeting Sections in ROSI.

This session will be helpful for staff in academic units and Registrars’ Offices who are responsible for setting up or maintaining course scheduling and instructor information in ROSI each academic session. It may be of interest to new staff who have not performed the function yet as well as continuing staff who may want a refresher on this cyclical activity.

Topics to be addressed:

  • Preconditions and downstream dependencies
  • Creating course sections and meeting sections
  • Enrolment Controls
  • Managing instructor data
  • Academic activity downloads (time permitting)

 

Resources

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Revised System Outage – March 9 and 16

Date: February 26, 2024
To: AMS Users
From: Enterprise Applications & Solutions Integration 
Re: Revised System Outage – March 9 and 16

 

Dear AMS Users,

Please note that we have revised an upcoming system outage. The systems below will be unavailable on Saturday, March 9 from 8:00 am to 11:00 am and Saturday, March 16 from 5:00 am to 12:00 pm due to system maintenance:

  • Academic Administrative Appointments (AAA)
  • AMS SAP GUI
  • Capital Project Portal
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • Employees@UofT
  • EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify)
  • Expense Reimbursement Direct Deposit (ERDD)
  • Fiori Launchpad Reporting
  • Invoice Workflow
  • My Customer Account
  • My Research (MR/Portal)
  • SAP Asset Manager Mobile (sync will not work)
  • uSOURCE

See our System Availability page for a list of ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

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M365 Connect+Learn Series – Spring into Productivity

Date: February 26, 2024
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: M365 Connect+Learn Series – Spring into Productivity

Dear colleagues,

We are excited to introduce our Microsoft 365 Connect+Learn Series – Spring into Productivity.

Join us for upcoming online sessions below:

Date

Topics

Meeting Link
Mar 13 @11 am Discover What’s New in Microsoft 365

Add to Calendar
Mar 20 @11am Meet Windows 11

Add to Calendar
Apr 10 @11am OneDrive File Management

Add to Calendar
May 1 @11am Efficient Notetaking with OneNote

Add to Calendar

 

Please use the Connect+Learn iCal attachments to add the event to your calendar or click the Add to Calendar link provided above.

For more information on each session, please visit our Connect+Learn webpage, where you can also access the recordings and slides from previous sessions.

If you have any questions about the upcoming sessions, feel free to contact lobsang.wangmo@utoronto.ca

We hope to see you at upcoming Connect+Learn.

Sincerely, Enterprise Applications and Solutions Integration

 

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Creating and Managing Course Sections and Meeting Sections – Upcoming Session

Date: February 08, 2024
To: ROSI Users
From: Enterprise Applications & Solutions Integration
Re: Creating and Managing Course Sections and Meeting Sections – Upcoming Session

 

Dear SIS users,

Please join us for a Connect+Learn session on Creating and Managing Course Sections and Meeting Sections in ROSI on Thursday, February 22 at 11 a.m.

This session will be helpful for staff in academic units and Registrars’ Offices who are responsible for setting up or maintaining course scheduling and instructor information in ROSI each academic session. It may be of interest to new staff who have not performed the function yet as well as continuing staff who may want a refresher on this cyclical activity.

Topics to be addressed:

  • Preconditions and downstream dependencies
  • Creating course sections and meeting sections
  • Enrolment Controls
  • Managing instructor data
  • Academic activity downloads (time permitting)

Registration is not required for this event. Please use the Connect+Learn iCal attached to add the event to your calendar. You can also access the meeting via the Teams Meeting Link.

Sincerely,
Student Information Systems

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SIS Training Resources & Support Session on February 1 @ 11:00 a.m.

Date: January 30, 2024
To: ROSI Users
From: Enterprise Applications & Solutions Integration
Re: SIS Training Resources & Support Session

 

Dear SIS users,

If you are new to Student Information Systems (SIS) or are a new ROSI user,  please join us for a Connect+Learn session on SIS Training Resources & Support on Thursday, February 1 at 11 a.m.

The Student Information Systems (SIS) group manages enterprise student and curriculum applications, and processes for the University. SIS provides reporting tools, enhancement and production request forms, and support for the SIS applications.

In the session, we will discuss:

  • Student Information Systems – What we do and how to get help
  • ROSI and OASIS Training Materials & Resources
  • What we support and what we do not (and where to go for those)
  • When to use ESC and how to write a ticket and use ESC appropriately

Note: This session is not a ROSI screen tour.

Registration is not required for this event. Please use the Add to Calendar link to add the event to your calendar. You can also access the meeting via the Teams Meeting Link.

Thank you and have a good evening.

Sincerely,
Student Information Systems

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AMS System Outage – March 16 from 5:00 am to 2:00 pm

Date: February 20, 2024
To: AMS Users
From: Enterprise Applications & Solutions Integration 
Re: System Outage – March 16 from 5:00 am to 2:00 pm

 

Dear AMS Users,

Please note that the systems below will be unavailable on Saturday, March 16 from 5:00 am to 2:00 pm due to system maintenance:

  • Academic Administrative Appointments (AAA)
  • AMS SAP GUI
  • Capital Project Portal
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • Employees@UofT
  • EvoSuite Applications (EvoOrder, EvoPlan, EvoNotify)
  • Expense Reimbursement Direct Deposit (ERDD)
  • Fiori Launchpad Reporting
  • Invoice Workflow
  • My Customer Account
  • My Research (MR/Portal)
  • SAP Asset Manager Mobile (sync will not work)
  • uSOURCE

See our System Availability page for a list of ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

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ROSI Database Quarterly Maintenance – Friday, Mar 15

Date:   February 14, 2024
To:   ROSI Users; Registrar’s Offices
From: Enterprise Applications & Solutions Integration
Re: ROSI Database Quarterly Maintenance – Friday, Mar 15

 

Dear ROSI users,

Please note that we will need to take ROSI and most associated student information systems offline on Friday, March 15 from 5 p.m. to 9 p.m. to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m.

In addition, while ROSI-REPLICA on the Managed Instance (MI) will remain accessible during the maintenance, data will not be synced with ROSI starting at 5 p.m. It will be synced again at 9 p.m. when maintenance is complete.

The following systems will be affected:

  • Accommodated Testing Services (Student and Admin)
  • ACORN
  • Course Information System
  • Degree Explorer (Student and Admin)
  • EASI Institutional File Transfer
  • eMarks
  • Online Administrative Student Information System (OASIS) – including Absence Declaration, and the Timetable Builder and Transfer Equivalencies database administrative screens
  • ROSI
  • ROSI Express
  • ROSI Files
  • Safety Abroad Student Registry
  • Varsity Blues Registration System
  • Web services/APIs

 

Timetable Builder (Student) will remain available.

A notice will be posted on the ACORN launchpad and social media so that students are aware of the outage.

Thank you for your patience as we make these improvements.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

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Changes in Google Chrome affect Microsoft Teams in 2024

According to Microsoft message center notification, starting in early 2024, Chrome will begin gradually rolling out privacy sandboxing in the web to 1% of their users, with general rollout happening in late 2024. This will impact some Teams experiences in Chrome. The recommendation is to use the Teams desktop client if you are part of the rollout cohort.  

When this will happen: 

Starting in early 2024 and continuing through the remainder of 2024. 

How this will affect you: 

Team’s users who are using Google Chrome with this recent change will start seeing the following experiences: 

  • The new Teams web app will display a banner and require users to click it every 24 hours to remain signed in. This will impact users in your organization who can’t use the Teams desktop app. 
  • The new Teams web app may include embedded experiences, such as apps, that no longer work. When this happens, Teams will give users the option of opening the embedded experience in a separate browser tab, or using the Teams desktop app. 
  • Classic Teams will show options to switch to the new Teams web app, and/or to use the desktop app. 
  • Other affected experiences include Teams chat in Outlook web app and Dynamics 365. The ‘Share to Teams’ dialog found in Outlook and other web apps or sites is also affected. 

 

What you need to do to prepare: 

We are providing this information for your awareness. If you access Teams in the Chrome browser, you may start being affected by this change. The recommendation is to use to the Teams desktop client. 

 

Kind regards,  

Microsoft 365 Team

Enterprise Apps & Solutions Integration (EASI)

Information Technology Services (ITS)

University of Toronto