Join Connect+Learn for an update on printing to PDF in ROSI. Topics discussed will include:
- How to select Ecoprint and retrieve PDF files
- Why select Ecoprint vs Files
- How to retrieve CSV file
Join Connect+Learn for an update on printing to PDF in ROSI. Topics discussed will include:
What started in March 2020, at the beginning of the COVID-19 pandemic, has now turned into a favorite tradition at Enterprise Applications & Solutions Integration (EASI). For close to three years, EASI staff have looked forward to tuning into “Radio 215” to stay informed while navigating the twists and turns of these challenging times.
“We started Radio 215, named after our location at 215 Huron Street, to keep our community connected when many staff began working remotely. Regular updates gave us a chance to share and inform in creative ways,” says Cathy Eberts, director, enterprise applications and deputy CIO. “While Radio 215 has evolved over time, it continues to be a vital channel for keeping our staff up to date.”
From March to April 2020, Eberts hosted these weekly virtual meetings and has continued with special editions ever since.
Some highlights included a behind-the-scenes view of U of T’s Human Resources and Information Security, and perspectives on the student experience throughout the pandemic.
Broadcasts also featured the results of EASI pulse surveys, asking what shows or movies are trending in your home? What are your top distractions during the pandemic? What are your favorite jokes about COVID? And what do you miss most about 215 Huron Street? Episodes also provided a much-needed update on 215 Huron’s plants, and the heroic watering provided by EASI staff who remained onsite.
As many EASI staff worked remotely, the plants at 215 Huron Street took on a life of their own
“One of my favorite parts of Radio 215 was the Return to 215 song called ‘Good Riddance (COVID-19)’ based on Green Day’s song. Calvin, Cathy’s son, created the composition and she wrote the lyrics. It was an incredible amount of work and staff really appreciated them going above and beyond,” says Vicki Vokas, senior manager, digital workplace with EASI.
As behind-the-scenes co-host, Vokas provided social activity updates and ensured that each episode ran smoothly.
In addition to regular episodes, special editions of Radio 215 welcomed back past staff members located around the world, and even welcomed Santa for a holiday send-off and a drone tour of the university.
Eberts interviews Santa (Sinisa Markovic, Deputy University Registrar & Director, Operations)
Santa takes EASI staff on a tour of the St. George campus
“I’m always looking forward to Radio 215! Each episode has been fun and very informative. Over the last few years, the broadcast was our main way to connect and hear news from EASI,” says Aline Pruvot, services engagement coordinator. “I’ve learned a lot from it, and it helped me to stay motivated and keep sight of why what we are doing is so important.”
What’s next for the show?
“The creativity from Radio 215 has extended to our other meetings – we even had Buckley the donkey make a virtual appearance for our 2022 staff meeting,” says Eberts. “We’ve had a lot of fun over the past few years, and we continue to plan for more adventures!” says Eberts.
Join Connect+Learn for this introduction to Azure Data Studio. Topics discussed will include:
Dear ROSI Users,
Enterprise Applications & Solutions Integration (EASI) is working on changes to the infrastructure that currently manages physical printing from ROSI and AMS systems. Several years ago, we implemented “ECOPRINT” to allow some ROSI users to create PDF files instead of printing to paper. In 2018, we made that option available to all users via the ECOPRINT folder in ROSI FILES. We are now completing that migration and we ask ROSI users to send all their print requests to ECOPRINT, as we will be defaulting to this option in early 2023.
As a reminder, to use ECOPRINT, enter ECOPRINT instead of a printer address when you print a report or correspondence from ROSI. To open, save, or print the output, navigate to ROSI Files and open the folder with your ROSI ID then open the ECOPRINT folder. For details, go to the Getting Started page on the Student Information Systems SharePoint site.
Join an upcoming Connect+Learn session to learn about what steps you would take to print a ROSI report to PDF and how to retrieve it in ROSI Files.
Connect+Learn Details:
Tuesday, November 22 at 1 pm
Join Microsoft Teams Meeting
+1 647-794-1609 Canada, Toronto (Toll)
Conference ID: 581 348 239#
Add to Calendar
Documents in ROSI Files are automatically purged after 30 days. Files that need to be retained should be moved to a secure location (e.g., locked filing cabinet if printed, secure departmental server or SharePoint if retained in electronic form).
Please stay tuned for more details as we approach early 2023.
Sincerely,
Student Information Systems
This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc
Hi everyone,
Enterprise Applications & Solutions Integration (EASI) would like to update you on the latest major production releases and updates for U of T’s Administrative Management Systems.
The following are major changes from July 1 to October 31, 2022:
Electronic Funds Transfer Pilot Project (August 11)
On August 11, 2022, the University of Toronto launched the first phase of a pilot project for Electronic Funds Transfer (EFT) payment. This project vetted thirty-three Canadian currency vendors to transition from payments by paper cheque to direct deposit, offering increased payment speed and transparency while reducing processing costs for the University and vendors. Vendors were selected for the EFT pilot due to their transaction volume and spend and were onboarded through the Enterprise Service Centre. The first phase of the pilot project serves as a foundation for onboarding additional vendors.
Legacy Authentication Sunset for M365 (October 26)
As part of an ongoing effort to improve data security in Exchange Online, Microsoft has announced it will begin to permanently disable legacy authentication for all Microsoft 365 tenants. All University email users will need to use mobile and desktop email clients that support modern authentication. Alternately, users can continue to access U of T email via mail.utoronto.ca. Read additional information.
Kronos (July 1 to October 31)
Kronos, a convenient, cloud-based time and attendance system, eliminates the use of paper timesheets and the need to forecast employee hours through online approval processes. Following are the most recent updates:
Dear AMS Users,
As part of Enterprise Applications & Solutions Integration’s (EASI) modernization initiative, we are updating AMS printing to support more convenient paperless processes for divisions and departments that currently use the PO workflow.
Currently, when you create or modify a Purchase Order (PO) in SAP, you will automatically receive a printed copy from your network printer as well as a PDF copy via email. Through comprehensive consultations across all three campuses, EASI has identified that the automatic printed copy is no longer required since users can print POs from the PDF version.
As a result, EASI plans to target retirement of this automatic default print setting by the end of 2022. If we haven’t reached out to your area and you would like to provide us with feedback on this change, please contact our project manager, Farah Ally, farah.ally@utoronto.ca by November 1, 2022.
Please note that this change does not affect University of Toronto Scarborough staff, since they do not use this PO workflow. They will continue to use current processes to save, print, and email POs.
Thank you to everyone who has provided feedback on this project and your support for this initiative.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Dear AMS Users,
Enterprise Applications & Solutions Integration (EASI) has been working with business units to test a patch for U of T’s Administrative Management System. This update is necessary for ensuring U of T’s version of SAP is compliant with current maintenance requirements.
As part of this update, you will notice minimal user experience enhancements to Employee Self-Service and Manager Self-Service, including a more modern interface with larger text, and larger, colour-coded calendars.
In order to transition to the updated version of SAP, the systems listed below will be unavailable on Saturday, November 5 from 5:00 am to 5:00 pm.
See our System Availability page for ongoing information on system status.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Microsoft Bookings is part of the Microsoft 365 Suite of products and is available through most commercial SKUs. It is available on the Web. The new version of Bookings was launched last year and is the default experience for all new users. This version introduces many new features. Currently, users have the option to switch back to the old version.
When this will happen:
The old version of Bookings will be retired by November 14, 2022.
How this will affect the University:
If your division has users who use the old version of Bookings, all users will be migrated to the new version automatically after November 14. If you do not have any users on the old version, there is no impact or loss of any data.
What you need to do to prepare:
We recommend admins asking their users to switch to the new version before the retirement to get more familiarized with the new version of Bookings.
To assist you in preparing for the November 1 count, please refer to the procedures below.
On the evening of the retrieval date, November 8th, Planning & Budget will run the enrolment retrieval program to extract the records of all students with academic activities in the Fall session, with a Status Effective Date of November 1st.
Key Dates
The Fall Count Retrieval Date enables divisions extra time to make required updates in ROSI, backdated to the November 1st Registration Status Effective Date. On November 8th, all academic activities that were approved on or before November 1st will be picked up for each student. Academic activities that do not have a status set to APP (approved) on or before the November 1st Status Effective Date will be excluded from the count. You can continue to process ROSI records between November 1st and November 8th and they will be included in the enrolment count if the Status Effective Date has been set to November 1st.
Actions Required
Please perform the following actions prior to November 1st:
Please perform the following actions after November 8th:
If you have any questions or if you need clarification, please contact Planning & Analytics by email at planning.analytics@utoronto.ca.
This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc
Dear ROSI users
We will need to take ROSI and all associated student information systems offline on Friday, December 2 from 5 p.m. to 9 p.m. to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m. The following systems will be affected:
A notice will be posted on the ACORN launchpad and social media so that students are aware of the outage.
Thank you for your patience as we make these improvements.
This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc
Sincerely,
Student Information Systems