EASI

Enterprise Applications and Solutions Integration

News

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Update on the Compensation Planning Tool Project

Date: November 2, 2021
To: B6 Users
From: Planning & Budget Office
Enterprise Applications & Solutions Integration
Re: Update on the Compensation Planning Tool Project

 

For those who currently do compensation planning and budgeting at the University:

As you may be aware, the University has been working to implement a new Compensation Planning Tool. In August 2021, we made the decision to cancel our development contract with an external software vendor, and shift focus to a “made @ U of T” approach to compensation planning, with improvements to the existing SAP tool (B6).

This approach will deliver many of the improvements sought by our financial planning community, while retaining the robust security, performance, and familiar interface of the SAP platform.

Benefits of the new compensation planning tool include:

  • An improved, intuitive user experience, data analysis and validation that builds on the familiarity of the existing B6 tool.
  • Long-range compensation planning with a six-year planning outlook and salary increase projections.
  • A holistic view of compensation, which expands beyond the current data on appointed staff to include hourly and non-appointed staff.
  • Salary increase scenario planning, which allows divisional users to input long range increase assumptions for various employee groups.
  • Simplified compensation projections by automating salary increase provision calculations (e.g. ATB, PTR, Merit, Grid etc.).

We have completed Quality Assurance Testing and User Acceptance Testing will occur from November to early December. Training will occur in a train-the-trainer format from December to January and we plan to launch the new tool for the 2022-23 budget planning process in February, 2022.

Thank you for your patience throughout this process and your input and participation to date.

We look forward to providing you with regular updates on the project.

Questions?

Contact Darshan Harrinanan, EASI Project Manager, at darshan.harrinanan@utoronto.ca

Sincerely,

Planning & Budget Office
Enterprise Applications & Solutions Integration (EASI)

 

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CIS Planned Maintenance (Monday, November 8 from 10am to 12pm)

Date: November 1, 2021
To: CIS Users
From: Course Information System (CIS)
Re: CIS Planned Maintenance (Monday, November 8 from 10am to 12pm)

 

Dear CIS Users,

We would like to inform you that CIS will be unavailable on Monday, November 8th, 2021 from 10am to 12pm for a planned system maintenance. We will send further updates on the progress as they become available.

Please note that as a result of this maintenance, users who try to access CIS immediately after the downtime may need to clear their browser’s cache in order to access CIS successfully.

If you have questions or need support, please submit a ticket.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre.

Sincerely,
Course Information System

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Payroll Reserve Issue – GL Accounts 801165 and 801170

Date: October 29, 2021 
To: AMS Users
From: Enterprise Applications & Solutions Integration 
Re: Payroll Reserve Issue – GL Accounts 801165 and 801170

 

Dear AMS users,

Please be advised we have encountered an issue with the Payroll Fund Reserve. The issue has resulted in the payroll reservations not being posted for the following GL accounts:

801165 – Pay:Sessional Lecturers
801170 – Pay:Casual Research Assistant

Information Technology Services (ITS) will correct this issue in AMS as part of the November 2021 monthly pay run.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

 

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AMS System Outage Tonight 7 pm to 10 pm

Date: October 28, 2021
To: AMS Users
From: Enterprise Applications & Solutions Integration
Re: AMS System Outage Tonight 7 pm to 10 pm

 

Dear AMS users,

As some of you may be aware, some users have been experiencing issues with their October monthly payroll reserve balances. These issues are due to technical processes executed on Friday, October 22, 2021. Information Technology Services is currently in the process of rectifying the situation.

To address these issues, AMS SAP GUI will be unavailable tonight (October 28, 2021) from 7 pm to 10 pm.

Other applications, including My Research, Employee Self-Service/Manager Self-Service, Employee Reimbursement Direct Deposit, Capital Projects and Invoice Workflow, and FLP Reporting will remain available during this time.

For more details, please see our System Availability page for more details.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

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ROSI and other student systems maintenance Friday, December 3

Date: October 28, 2021
To: ROSI Users
From: Student Information Systems 
Re: ROSI and other student systems maintenance Friday, December 3

 

Dear ROSI users

We will need to take ROSI and all associated student information systems offline 5 p.m. to 9 p.m., on Friday, December 3 to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m.  The following systems will be affected:

  • ACORN
  • Degree Explorer (Student and Admin)
  • ACORN Grant Application
  • ROSI
  • ROSI Express
  • Course Information System
  • Timetable Builder
  • Varsity Blues Registration System
  • Safety Abroad Student Registry
  • eMarks
  • Exam photo invigilation
  • Elections
  • Web services/APIs

A notice will be posted on the ACORN launchpad and social media so that students are aware of the outage.

Thank you for your patience as we make these improvements.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,

Student Information Systems

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Connect+Learn: Major Updates to Whiteboard for Teams

Microsoft just launched a series of updates to Whiteboard — and they are major! Calling it “the new Microsoft Whiteboard designed for Hybrid Work,” Microsoft seems sure it will make a splash.

Join Connect+Learn for this overview of the new and improved Whiteboard and how it can make your Teams meetings more interactive and engaging. Whiteboard updates discussed will include:

  • A fresh look and feel.
  • New sticky notes and note grids.
  • The introduction of 40+ Whiteboard templates.
  • New options for interactive content.
  • Adding shapes and images.
  • And more…

Resources

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UTORMFA to replace eTokens for high security applications

Information Security is pleased to announce that eToken authentication for high security applications that use AdminVPN, including AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and Unit VPNs, will migrate to UTORMFA on November 27.

All other eToken applications (i.e. those that don’t require AdminVPN) are already UTORMFA enabled. To login with UTORMFA simply click “Send me a push” on the weblogin page.

UTORMFA has already been adopted by over 11,500 members of the U of T community. UTORMFA, powered by DUO, is a software based multi-factor authentication method that authenticates user logins via prompts sent to a user’s phone. This authentication method is easy to use, quick to set up and secure. If you haven’t already done so, sign up for UTORMFA today.

Users will find it quick and convenient to use UTORMFA, especially with an increasingly hybrid work environment.

Key project details:

Cisco AnyConnect Configuration Update – November 8

In preparation for the migration on November 27, local IT administrators will deploy an updated Cisco AnyConnect AdminVPN profile to users’ computers before November 8. After the deployment, users will see the current AdminVPN (port.eis.utoronto.ca) and the new AdminVPN (admin.vpn.utoronto.ca). This new admin.vpn.utoronto.ca will be fully activated on November 27 – please continue to use port.eis.utoronto.ca until this date. 

Migration Details

After November 27, eTokens will no longer be issued to new users. These users will need to be on-boarded with UTORMFA instead. Though some applications may continue to accept eToken, we highly recommend that users switch to UTORMFA as soon their application is supported. In February 2022 eTokens will be retired. After retirement, eTokens must be returned to your local eToken administrator/departmental administrator.

Digital Signing

Anyone using eToken Digital Signing will have to move to an alternative electronic signature solution before February 2022. No new eTokens will be issued after November 27, 2021, and new staff members will need to use an alternate solution for electronic signatures.

Project Dates

 

Aug. 29 and Sept. 12 AdminVPN migration testing successfully completed for Cisco AnyConnect.
Nov. 3  All eToken users need to be signed up for UTORMFA.
Nov. 8 All AdminVPN users have Cisco AnyConnect AdminVPN profile updated.
Nov. 27 admin.vpn.utoronto.ca is activated for all AdminVPN users and applications (including AMS, ROSI, ROSI Files, Rocket Shuttle, StarRez and Unit VPNs).
Nov. 27  eTokens will no longer be issued and all users should be using UTORMFA to access the new AdminVPN.
 Dec. 8 port.eis.utoronto.ca VPN will be deactivated and IT administrators will start removing the profile from the Cisco AnyConnect drop-down menu.
Feb. 2022  eToken retirement.

Learn more at an upcoming Connect+Learn session or view a recording of a past session. You can also visit Information Security’s website for more information about the eToken migration project.

Learn about UTORMFA and make sure to sign up before November 3!

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Reminder – Action Required: Updating Cisco AnyConnect Configuration – eToken Migration Project

A message from Information Security 

This communication is intended for divisional IT administrators.

This is a reminder that eToken authentication for high security logins that use AdminVPN will migrate to UTORMFA on November 27. UTORMFA has already been adopted by 11757 members of the U of T community. It is easy to use and provides enhanced security for U of T’s systems.

As part of this project, we will be changing AdminVPN from port.eis.utoronto.ca to admin.vpn.utoronto.ca. Applications currently using AdminVPN with eToken include:

  • AMS
  • ROSI
  • ROSI Files
  • ROSI Express
  • Rocket Shuttle
  • StarRez
  • Unit VPNs

To prepare for this change, we will need your help to install an updated Cisco AnyConnect AdminVPN profile by November 8, 2021. This will allow admin.vpn.utoronto.ca to automatically appear in the Cisco AnyConnect drop-down menu, providing users with easy access.

The deployment package (KB0011157) has been developed by Information Security and can be used to roll out the configuration to your users.

Should you require further assistance, you can submit a ticket to the Enterprise Service Centre.

If you are using eToken Digital Signing, please move to an alternative electronic signature solution before February 2022. No new eTokens will be issued after November 27, 2021, and new staff members will need to use an alternate solution for electronic signatures.  To learn more, you can join us for an upcoming Connect+Learn session on Electronic Signatures and Enterprise DocuSign:

Wednesday, October 20 from 2:00 pm to 2:30 pm
Join Microsoft Teams Meeting
tel: +1 647-794-1609,,427953488#
Download to Calendar

Stay tuned for additional communications about other services such as Remote Desktop Gateway (RDG) and desktop login.

Learn more about the eToken Migration Project.

Thank you for your help and support in making this project a success.

Sincerely,
Information Security