EASI

Enterprise Applications and Solutions Integration

News

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AMS GUI Unavailable August 29 from 12- 1pm

Sent on behalf of Information Security – Information Technology Services

Dear AMS GUI Users,

As you may be aware, eToken authentication for high security logins will migrate to UTORMFA later this fall.

In preparation for this future transition, the Admin VPN will not be available this Sunday, August 29 from 12:00 PM to 1:00 PM and those who use SAP GUI will be affected.

UTORMFA has already been adopted by over 10,000 members of the U of T community. UTORMFA, powered by DUO, is a software based multi-factor authentication method that authenticates user logins via prompts sent to a user’s phone. UTORMFA is easy to use, quick to set up and secure.

If you have any questions about the UTORMFA project, send a message to utormfa@utoronto.ca. Need help? Submit a ticket through the Enterprise Service Centre (ESC).

Please stay tuned for more details about the eToken migration project.

Sincerely,
Information Security

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Last week of Back to Campus training: Calendly, Teams, QLess, Shifts and FindTime

Date: August 23, 2021 
To: InfoTech, AMS and ROSI listservs
From: EASI Connect+Learn
Re: Last week of Back to Campus training: Calendly, Teams, QLess, Shifts and FindTime

 

Dear colleagues,

After a successful first three weeks and 900 attendees, the Connect+Learn Back to Campus series is heading into its last week. To wrap up the month, we will be offering our final Back to Campus sessions on Calendly, Teams, QLess, Shifts and FindTime.

Please find a list of this week’s sessions below. Registration is not required. You can also visit the Connect+Learn website for additional details and recordings of past sessions. The University community can continue to reference the Return to Campus ITS Toolkit for a convenient overview of many of the tools we discussed this month.

Connect+Learn will continue to offer weekly drop-in training sessions as we move into the new academic year. To stay in the loop for upcoming dates, please subscribe to our weekly newsletter.

We would like to extend our thanks to the University community for making the Connect+Learn Back to Campus series a success.

Kind regards, 

EASI Connect+Learn 

Back to Campus Month: Week 4

 

Monday, August 23 at 1 p.m.

Back to Campus: Tools for Re-Entry

Read Description| Add to Calendar| Teams Meeting Link

 

Tuesday, August 24 at 11 a.m.

Introducing QLess

Read Description| Add to Calendar| Teams Meeting Link

 

Wednesday, August 25 at 10 a.m.

Microsoft Teams: Configuring Your Team/Channel for the Hybrid Workplace

Read Description| Add to Calendar| Teams Meeting Link

 

Wednesday, August 25 at 2 p.m.

Microsoft Shifts: Managing Your Team’s Schedule

Read Description| Add to Calendar| Teams Meeting Link

 

Thursday, August 26 at 11 a.m.

Simplify Scheduling with FindTime

Read Description| Add to Calendar| Teams Meeting Link

 

Thursday, August 26 at 2 p.m.

Introducing Calendly

Read Description| Add to Calendar| Teams Meeting Link

 

See full list of sessions

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Connect+Learn: Stay on Track with Planner, Tasks and To Do – August 19

Microsoft Planner, To Do and Tasks are three integrated tools that can help your hybrid team stay organized, on track and connected. Use these tools to visually organize, prioritize and track different types of teamwork, including projects, initiatives and simple tasks.  

Join Connect+Learn for an introductory session on how you can use these tools to manage hybrid teamwork. Topics discussed will include: 

  • What is the difference between Planner, Tasks and To Do? 
  • How to use Planner, Tasks and To Do to organize and manage tasks. 
  • Integrating Tasks and Planner with your departmental team or channel. 
  • And more… 

Resources

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Connect+Learn: TCard+ for Campus Space – August 19

Join the UTSC TCard+ team for an overview of how their innovative solution can help you and your division keep track of space on campus.

What is the TCard+ solution? When entering a room or space, members of the University community can swipe their TCard on the TCard+ Device. This device can grant or deny access based on a list of authorized users and/or pre-programmed room or space capacity limits. You can also conveniently receive email reports with details on accepted and denied swipes.

Please note: this solution is only available at the Scarborough and St. George campuses.

Resources

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Connect+Learn: Introducing Calendly – August 18

Join Connect+Learn for this introduction to Calendly, a tool that is newly available to the University of Toronto community.

Calendly is a powerful meeting scheduling tool that makes booking meetings and appointments easy. To schedule meetings with Calendly, all you need to do is set your meeting rules and create a link. You can share this link with an individual or a group: it will enable people to book time with you, and any time booked is automatically updated in your calendar. Because Calendly has access to your Outlook calendar, it will only book meetings that work with your schedule.

Resources

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Connect+Learn: Tools for Re-Entry – August 17

Getting ready to return to campus and want to understand the tools that are available to you? This session will provide an overview of Information Technology Services’ Return to Campus Toolkit. Join Connect+Learn to learn more about the range of tools that can assist you and your division in your return to campus.

Topics covered will include:

  • Tools available to the University community that can facilitate workspace management.
  • Tools available to the University community that can facilitate working on hybrid teams.
  • Tips and tricks.
  • And more…

Resources

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OneDrive sync client will no longer update or be supported on macOS Sierra 10.12 and macOS High Sierra 10.13

The Microsoft OneDrive team is committed to bringing you the best, most secure experience possible across your devices. As such, Microsoft is ending support for the OneDrive Desktop application (sync client) on macOS Sierra 10.12 and macOS High Sierra 10.13 and focusing their resources on new technologies and supported operating systems. Going forward, only the three most recent versions of macOS will be supported. When a new major version of macOS is released, Microsoft will support the new version and the previous two versions.

Note: Both macOS Sierra 10.12 and macOS High Sierra 10.13 have been out of Apple’s mainline support since September 2019 and November 2020, respectively.

Key points:

  • Timing: September 10th, 2021

How users will be impacted after this change has rolled out:

  • Existing OneDrive sync client installations on unsupported operating systems will stop updating. These clients will continue to run, but their functionality will no longer be tested. It is not advised to continue to run on these unsupported operating systems.
  • New installations on unsupported operating systems will be blocked.
  • Bugs and issues found on or specific to unsupported operating systems will no longer be investigated or fixed.

What you need to do to prepare:

To ensure a smooth transition, Microsoft recommends that you upgrade machines accordingly. They recommend you upgrade to macOS Mojave 10.14 or above. For the best user experience and longest support lifecycle, Microsoft recommends upgrading to macOS Big Sur 11.0 or above.

Posted on

AMS Outage – My Research Applications & Agreements Upgrade

Date: August 17, 2021 
To: AMS Users
From:Enterprise Applications & Solutions Integration 
Re: AMS Outage – My Research Applications & Agreements Upgrade

 

Dear AMS users,

Please be advised that all Administrative Management Systems (AMS) – including AMS GUI, Employee Self-Service/Manager Self-Service, Expense Reimbursement Direct Deposit, Capital Projects and Invoice Workflow – will not be available for users from 5:00 a.m. to 1:00 p.m. on Saturday, August 28, 2021.

Additionally, My Research will be offline from 5 a.m. to 5 p.m. on the same date. My Research users will not be able to create new MRAs between from Saturday, August 28 at 5 a.m. to Monday, August 30 at 7 a.m.

This outage will allow for the upgrade to My Research Applications & Agreements (MRA). The MRA Renewal Initiative will see the redevelopment of the MRA system in the latest SAP technology (SAPUI5). These changes will better support the U of T’s research and innovation community by bringing a more modern look and user-friendly experience to the process of submitting research funding applications.

See our System Availability page for more details.

For more information on the MRA Renewal Initiative, including the upcoming launch date, please visit the MRA Renewal Initiative webpage.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

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Back to Campus sessions on Calendly, QLess, TCard+ attendance and more

Date: August 17, 2021
To: InfoTech, AMS and ROSI listservs
From: EASI Connect+Learn
Re: Back to Campus sessions on Calendly, QLess, TCard+ attendance and more

 

Good afternoon,

Connect+Learn is heading into the third week of our Back to Campus training series. Over the past two weeks, Connect+Learn was thrilled to offer 11 sessions to over 650 attendees from across the University on popular tools and technologies such as FindTime, Planner, QLess and Teams.

As the Back to Campus series moves into its third week, Connect+Learn will feature training sessions on several new and/or in-demand tools, including: QLess, Calendly, Planner, TCard+ for space tracking and Microsoft 365 storage. Please find a list of this week’s sessions below. Registration is not required.

Visit the Connect+Learn website for additional details and a full list of August’s sessions. You can also reference the Return to Campus ITS Toolkit for a convenient overview of many of the tools we will discuss throughout the month.

Kind regards,
EASI Connect+Learn

Back to Campus Month: Week 3

Tuesday, August 17 at 11 a.m.
Back to Campus: Tools for Re-Entry
Read Description| Add to Calendar| Teams Meeting Link

Tuesday, August 17 at 2 p.m.
Introducing QLess
Read Description| Add to Calendar| Teams Meeting Link

Wednesday, August 18 at 10 a.m.
NEW SESSION: Introducing Calendly
Read Description| Add to Calendar| Teams Meeting Link

Thursday, August 19 at 11 a.m.
TCard+ for Campus Space
Read Description| Add to Calendar| Teams Meeting Link

Thursday, August 19 at 2 p.m.
Stay on Track with Planner, Tasks and To Do
Read Description| Add to Calendar| Teams Meeting Link

Friday, August 20 at 11 a.m.
Online Storage with SharePoint, OneDrive and Teams: What to Use When
Read Description| Add to Calendar| Teams Meeting Link

See full list of sessions