EASI

Enterprise Applications and Solutions Integration

News

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Monthly SIS Training Resources & Support Session

Join us on the first Thursday of each month for an informative Connect+Learn session on SIS Training Resources & Support, tailored primarily for new ROSI users. The Student Information Systems (SIS) group manages enterprise student and curriculum applications, and processes for the University.
SIS provides reporting tools, enhancement and production request forms, and support for the SIS applications. In the session, we will discuss:
    • Student Information Systems – What we do and how to get help
    • ROSI and OASIS Training Materials & Resources
    •  What we support and what we do not (and where to go for those)
    •  When to use ESC and how to write a ticket and use ESC appropriately.

 

Resources

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LISTSERV system now back up and running

Date: July 31, 2024
To:  EITU, MTAC, InfoTech Listserv
From: Enterprise Applications & Solutions Integration
Re: LISTSERV now back up and running

Dear colleagues,  

The LISTSERV system is now back up and running. Unfortunately, today’s upgrade was not successful, and the server has been restored to the previous version.

We will attempt the upgrade again in the future and will provide detailed information in future communications.  

Thank you for your patience and cooperation.  

 

Kind regards,
Gary Raposo
Assistant Director, Enterprise Shared Services
Enterprise Applications & Solutions Integration (EASI)
Information Technology Services
University of Toronto
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Second SIS Ask Us Session

Join Connect+Learn for the second SIS Ask Us session. These sessions are for administrative staff and faculty users of applications and processes managed by SIS. The Ask Us sessions are designed to address ‘How To’ pre-submitted questions related to system usage and functionality.

In this session, we will discuss user-submitted questions as part of the recent Ask Us form solicitation.

Topics will include:

  • Managing Activity Approvals (course requests requiring divisional and/or professor approval) including:
      • Students with activity requests awaiting approval – REQ and/or INT (4ABA/D)
      • Refusing student requests in Degree Explorer based on prerequisites.
  • Enhancing Your Help Documentation Search Efficiency

Resources

Recording [Stream]
Slides [SharePoint]

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VBScripts Deprecation – Timelines and Next Steps

Microsoft has announced the deprecation of VBScript, transitioning to more modern scripting languages like JavaScript and PowerShell. This change aims to provide more efficient and secure options for web development and task automation.

Key Timelines:

    • Phase 1 (Second Half of 2024): VBScript will be available as Features on Demand (FODs) in Windows 11, version 24H2 and later.
    • Future Phases: VBScript will be gradually phased out in subsequent Windows OS releases.

Next Steps:

    • Migration: Begin transitioning your applications and processes from VBScript to JavaScript or PowerShell.

For more information, please refer to the official Microsoft announcement.

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Microsoft 365 cloud apps transitioning to the cloud.microsoft domain

Microsoft announced that their cloud applications are transitioning to the cloud.microsoft domain. This change aims to unify various Microsoft 365 apps and services under a single, cohesive domain, enhancing security, streamlining the user experience, and simplifying administrative tasks.

Key points include:

  • Unified Domain: All authenticated, user-facing Microsoft 365 apps and services will now be hosted on the cloud.microsoft domain.
  • Automatic Redirection: Users will be gradually and automatically redirected from previous domains to cloud.microsoft.
  • Enhanced Security: The exclusive .microsoft top-level domain provides additional security and protection against spoofing.
  • No Immediate Action Required: The transition is designed to be seamless; however, we will keep our U of T community updated with any additional information provided by Microsoft.

This move is designed to reduce fragmentation, improve cross-app experiences, and ensure a more secure and efficient environment for Microsoft 365 users.

You may find more information regarding this change by visiting Unified cloud.microsoft domain for Microsoft 365 apps page.

 

 

 

 

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ROSI Database Quarterly Maintenance – Friday, August 16

Date:  July 24, 2024
To:  ROSI Users; Registrar’s Offices
From:  Enterprise Applications & Solutions Integration
Re: ROSI Database Quarterly Maintenance – Friday, August 16

 

Dear ROSI users,

Please note that we will need to take ROSI and most associated student information systems offline on Friday, August 16 from 5 p.m. to 9 p.m. to perform quarterly maintenance on the database. We will return the systems to service sooner if the work is completed earlier than 9 p.m.

In addition, while ROSI-REPLICA on the Managed Instance (MI) will remain accessible during the maintenance, data will not be synced with ROSI starting at 5 p.m. It will be synced again at 9 p.m. when maintenance is complete.

The following systems will be affected:

  • Accommodated Testing Services (Student and Admin)
  • ACORN
  • Course Information System
  • Degree Explorer (Student and Admin)
  • EASI Institutional File Transfer
  • eMarks
  • Online Administrative Student Information System (OASIS) – including Absence Declaration, and the Timetable Builder and Transfer Equivalencies database administrative screens
  • ROSI
  • ROSI Express
  • ROSI Files
  • Safety Abroad Student Registry
  • Varsity Blues Registration System
  • Web services/APIs

Timetable Builder (Student) will remain available.

A notice will be posted on the ACORN launchpad and social media so that students will be aware of the outage.

Thank you for your patience as we make these improvements.

Sincerely,
Student Information Systems

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Announcing Beginning of Employee Central Phase 2A

Date: July 24, 2024
To: AMS Listserv
From: Enterprise Applications & Solutions Integration and the Division of People Strategy, Equity & Culture
Re: Announcing Beginning of Employee Central Phase 2A

 

Hi everyone,

As you may be aware, U of T is continuing its digital HR transformation with the move to SAP’s SuccessFactors Employee Central and Onboarding modules. This implementation will move the Human Resources Information System (HRIS) hire-to-retire cycle to a web-based integrated platform that will streamline the administrator experience, enhance data accuracy and improve the employee self-service experience.

Enterprise Applications & Solutions Integration (EASI) and the Division of People Strategy, Equity & Culture are pleased to announce the beginning of Employee Central Phase 2A.

Throughout the summer and fall, we will be holding faculty and divisional stakeholder workshops and meetings that will inform our implementation vendor, SAP Services, of our current HR business and technical landscapes. Key focus areas for the workshops include technical strategy, concept designs for key business pain points, and confirming scope in preparation for full implementation to start in early 2025.

Please review this handout for further details about Phase 2A, and we will be in direct contact with workshop participants shortly.

We look forward to working with the U of T community to develop an optimal and transformational solution.

If you have any questions, please contact Farah Ally, Senior Program Manager with EASI at farah.ally@utoronto.ca

Sincerely,

Enterprise Applications & Solutions Integration and
The Division of People Strategy, Equity & Culture

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Scheduled LISTSERV Upgrade Service Interruption – July 31

Date: July 22, 2024
To:  ACE-IT, EITU, InfoTech Listserv
From: Enterprise Applications & Solutions Integration
Re: Scheduled LISTSERV Upgrade Service Interruption – July 31

Dear colleagues,  

Please be advised that the LISTSERV system will undergo a scheduled upgrade to migrate the LISTSERV server to a supported operating system, as the current operating system has reached its end of life and is no longer supported. This change is necessary to ensure the reliable and secure operation of the LISTSERV service. 

Service outage window: Wednesday, July 31, 2024, at 9:00 a.m. to 5:30 p.m. 

During this outage window, all LISTSERV services will be unavailable. Please note that users will not be able to send or receive messages via the LISTSERV service nor will they be able to access LISTSERV administrative functions.  

Once the upgrade is completed, there will be no change to the end user experience or LISTSERV administrative functions. 

We apologize for any inconvenience this may cause and appreciate your understanding and support as we work to improve your LISTSERV experience.  

Should you have any concerns or questions, please contact help.desk@utoronto.ca 

Thank you for your patience and cooperation.  

Kind regards,
Gary Raposo
Assistant Director, Enterprise Shared Services
Enterprise Applications & Solutions Integration (EASI)
Information Technology Services
University of Toronto
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Please Limit Usage of ROSI and Related Systems on Friday, July 26

Date:  July 22, 2024
To: Registrar’s Offices; ROSI Users
From: Student Information Systems
Re: Please Limit Usage of ROSI and Related Systems on Friday, July 26

 

To all ROSI / ROSI Express / Degree Explorer Users:

Friday, July 26 will be a very heavy enrolment day for students in ACORN, and we expect higher than normal system resource usage for most of the morning.

Please avoid running any ROSI-related processes that might place any additional burden on the system between 8 a.m. and 1 p.m. on Friday, July 26.

Processes to avoid include:

  • ROSI downloads
  • ROSI batch jobs
  • ROSI admissions correspondence batch printing
  • ROSI Express reports
  • Degree Explorer reports and program assessments
  • Student Records Web Services (SRWS) API
  • RXP REST API

ROSI-REPLICA on MI will remain accessible during this time for queries and reports.

On this heavy enrolment day, students will be restricted from accessing some ACORN functions. After 1 pm on Friday, restrictions on the systems will be lifted.

Sincerely,
Student Information Systems

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Office 365 Connectors (Teams) and M365 Group Connectors (Outlook) Retire

Date: July 18, 2024
To: ACE-IT
From: Enterprise Applications & Solutions Integration
Re:  Office 365 Connectors (Teams) and M365 Group Connectors (Outlook) Retire

Dear ACE-IT, 

Microsoft is retiring the Microsoft Office 365 connectors feature in Microsoft Teams and M365 Group Connectors in Outlook. Office 365 Connectors enable users to integrate third-party services and apps directly into the Office 365 environment. Microsoft 365 Groups connectors deliver notifications and updates from online apps, tools, and services 

When a user with an active Office 365 connector posts a message in Teams, a warning about the impending retirement of the connector is included at the bottom. To learn more about retirement and Office 365 & Groups Connectors replacement please check out the knowledge base article.  

Retirement timeline  

August 5, 2024 – September 5, 2024: Microsoft is retiring M365 Groups connectors for Microsoft Outlook on the web and new Outlook for Windows.  

Wave 1 – effective August 15, 2024: All new Office 365 Connector creations will be blocked within all clouds. 

Wave 2 – effective October 1, 2024: All Office 365 Connectors within all clouds will stop working. 

If you have any questions, please submit a ticket through the Enterprise Service Centre. 

 

Kind regards,  

Vicki Vokas, 

Senior Manager, Digital Workplace

Enterprise Applications & Solutions Integration (EASI)
Information Technology Services, University of Toronto
215 Huron Street, Toronto
Ontario M5S 1A2
easi.its.utoronto.ca