EASI

Enterprise Applications and Solutions Integration

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First SIS “Ask Us” session

Join Connect+Learn for the first SIS “Ask Us” session using pre-submitted questions. Ask Us sessions are for administrative staff and faculty users of applications and processes managed by SIS. These sessions are designed to address ‘How To’ questions related to system usage and functionality.

In the session, we will discuss user-submitted questions as part of the recent “Ask Us” feedback form solicitation regarding ROSI functions users may need further assistance with. Topics will include:

  • Distinguishing between required and optional fields on ROSI screens.
  • Locating field help information within ROSI and other internal resources to consult.
  • Setting up continuous academic activities in ROSI
     

     

    Resources

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First SIS “Ask Us” session on March 21 at 11 a.m.

Date: March 19, 2024
To: ROSI Users
From: Enterprise Applications & Solutions Integration   
Re: First SIS “Ask Us” session on March 21 at 11 a.m.

 

Dear SIS users,

Please join us for a Connect+Learn for the first Student Information Systems (SIS) “Ask Us” session on Thursday, March 21 at 11 a.m. These sessions are for administrative staff and faculty users of applications and processes managed by SIS. They are designed to address ‘How To’ questions related to system usage and functionality.

The following topics were submitted by users as part of the recent “Ask Us” feedback form asking for ROSI functions users may need further assistance with:

• Distinguishing between required and optional fields on ROSI screens
• Locating field help information within ROSI and other internal resources to consult
• Setting up continuous academic activities in ROSI

Please note: While the ‘Ask Us’ sessions are ideal for general inquiries and guidance, specific records issues and bugs should be directed to the ESC (Enterprise Service Centre) for resolution.

Registration is not required for this event. Please use the Connect+Learn iCal attached to add the event to your calendar. You can also access the meeting via the Teams Meeting Link.

Sincerely,
Student Information Systems

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New Power BI Class Lists Report Available in ROSI Express

Date: March 18, 2024
To: ROSI Users; ROSI Express Users
From: Enterprise Applications & Solutions Integration   
Re: New Power BI Class Lists Report Available in ROSI Express

 

Dear ROSI and ROSI Express Users,

Enterprise Applications & Solutions Integration (EASI) is pleased to announce that a new Class Lists report

is available on the ROSI Express reports page. We have consolidated multiple specialized class list reports, currently available in ROSI Express, into one customizable Power BI report. This report also includes subject POSt enrolment information, which is not currently available in existing reports.

This new Class Lists report is available in Power BI but is accessible from a link on the ROSI Express (RXP) reports page, which will redirect to Power BI to run the report. Access to the report is inherited from RXP and anyone with access to the reports screen in RXP will have access to this new report. For information on how to run and use this new report, please read the support documentation.

We are planning a Connect +Learn session on reporting in mid to late April, which will include instruction on the basics of using these Power BI reports as well as features of ROSI reports.

Thank you to the Business Process Representatives who provided initial feedback on this report! For anyone who uses the report and would like to provide feedback, please provide feedback through this form. Your input will be helpful as we consider new reports and what additional support documentation may be required.

The new report will appear along with the older reports for the time being, and we will notify users when we plan to retire the older Class List reports.

Thank you for your ongoing support.

Sincerely,
Student Information Systems

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Important Notice: Stream Classic Retiring

Date: March 13, 2024
To: InfoTech Listserv
From: EASI Digital Workplace; Academic, Research & Collaborative Technologies
Re: Important Notice: Stream Classic Retiring on May 6

Dear colleagues,

As per our previous notices, Stream Classic will be retired for the University community as part of Microsoft’s transition to Stream on SharePoint.

The final retirement date has been set for Monday, May 6, 2024.

After this date, users who have not yet downloaded/migrated their Stream Classic videos will not be able to access them directly. Remaining users should review their Stream Classic video content as soon as possible.

Next steps

All University of Toronto (U of T) Stream Classic users should follow the steps outlined below before May 6 to ensure uninterrupted access to videos stored in Stream Classic, referencing the “Preparing for the Stream Classic Retirement” guide on the main page of the U of T Stream Classic Retirement website for detailed instructions:

  1. Review your videos in Stream Classic. Publish any draft videos you want to keep and delete videos that are no longer needed.
  2. Download or request migration for your videos:
    • Users with <30 videos: download the videos you want to keep and upload them to a new location.
    • Users with >30 videos: request a migration for your videos.
  1. Update external links as required (see guide for more information).

Support

Information Technology Services (ITS) has sent several notices to impacted end users. We will continue to provide targeted reminders, instructions and resources via email. Additional information and an FAQ can be found on the U of T Stream Classic Retirement page.

Our team is here to support your division during this process: please contact stream.support@utoronto.ca with any additional questions.

Kind regards,

Vicki Vokas, Senior Manager, Client Services, EASI

Kathleen McLeod, Manager, Research & Collaborative Applications, ARC

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The New Teams client updated rollout schedule

Date:  March 11, 2024
From:  Enterprise Applications & Solutions Integration
To: U of T Community
Re:  New Teams client updated rollout schedule

Dear colleagues,

We are writing to remind you that as of early April 2024: New Teams as the default client app
Beginning early April 2024, new Teams will become the default app for all Teams users. The toggle will still be available to users to switch back to classic Teams if needed.

New Teams Updated schedule:

Mid-May 2024: Teams Classic toggle switch removal
All remaining classic Teams users will be updated to new Teams and the toggle switch will be removed. If we are unable to update to new Teams, users will be allowed to remain on classic Teams until classic Teams is no longer available.

Mid-May 2024: Teams Classic toggle switch will be removed
Microsoft will not block classic Teams users who do not meet the new Teams prerequisites or who experience other install failures until July 1, 2024, at the earliest to provide more time to address these issues for end-users and avoid disruption in the service.

More information:

If you experience any issues with the New Teams, please refer to New Teams Client Troubleshooting article or submit a ticket at uoft.me/ESC.

Sincerely, Enterprise Applications and Solutions Integration

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SIS is launching live ‘Ask Us’ sessions on March 21 at 11 a.m.

Date: March 06, 2024
To: ROSI Users
From: Enterprise Applications & Solutions Integration
Re: SIS is launching live ‘Ask Us’ sessions on March 21 at 11 a.m.

 
Dear SIS users,

Student Information Systems (SIS) is delighted to offer its first ‘Ask Us’ session on Thursday, March 21 at 11 a.m. Submit your questions now using the SIS Ask Us Sessions form. Ask Us sessions are for administrative staff and faculty users of applications and processes managed by SIS. These sessions are designed to address ‘How To’ questions related to system usage and functionality.

If you have specific questions about a process (e.g., course set-up), or even if you feel some apprehension about utilizing specialized functions of our systems (e.g., effectively setting up ROSI downloads for reporting), please fill out the SIS Ask Us Sessions form. We will choose questions for the session with priority given based on the potential number of users of the function and relevance to the academic cycle. If we aren’t able to answer the question in the session we will still try to get back to you by email or the Enterprise Service Centre.

Please be specific in your request. Provide details and examples when possible, but do NOT include confidential or personally identifiable information (PII) from any supporting documentation (e.g., samples, screenshots, etc.).

Please note: While the ‘Ask Us’ sessions are ideal for general inquiries and guidance, specific records issues and bugs should be directed to the ESC (Enterprise Service Centre) for resolution.

Thank you for your engagement, we look forward to assisting you!

Sincerely,
Student Information Systems

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New Outlook Windows App Opt-in Option Unsupported Features

While New Outlook for Windows is available to the end users as an opt-in option, we strongly recommend using Outlook Classic as a main client because of existing limitations.

To date, there is no official statement from Microsoft regarding the discontinuation or removal of the Outlook Classic application. You can continue to use it as usual.

New Outlook for Windows known limitations:

Feature Missing 

Description 

Approximate Rollout date 

Cannot open .eml, .msg, and .oft files 

Support for opening email files saved to a user’s file system with .eml, .msg, and .oft extensions.

Late March – Late April 2024

Cannot connect PST archives 

User cannot access email archive (PST files) with New Outlook client.

“Coming soon”
(no dates available)

No option to create different Outlook profiles 

No option to create different Outlook profiles

N/A

No option to manage room resource calendar permissions 

New Outlook does not allow users to change permissions in shared calendars.

N/A

Multiple domain aliases support 

Some issues were reported using multiple aliases on their mailbox (e.g. @utoronto.ca, @mail.utoronto.ca).

N/A

For more information on the features of Classic vs. new Outlook please refer to the Outlook version comparison chart.

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EASI staff take home Excellence Through Innovation Awards

ETIA certificates on a table

For nearly 20 years, the Excellence Through Innovation Award program has recognized exemplary administrative staff and librarians across the University of Toronto tri-campus community. This year, over 300 individuals, including numerous EASI staff, were recognized for their contributions to the University’s mission.

Congratulations to EASI staff who were recognized in the 2023-2024 ETIA program for these innovative projects:

EASI-PSEC Wellness Pilot

Recognized for launching a Wellness Pilot Program that provided managers and staff with curated sets of well-being materials to encourage an improved employee experience.

EASI team members involved: Vikram Chadalawada*, Aline Pruvot, Dana Pogaceanu, Jimmy Au, Justin Charlick, Mariana Vardaei and Vicki Vokas

Inclusive Language Working Group

Recognized for expanding engagement and raising awareness about the importance of intentional inclusivity within information technology across the University, particularly through the creation of the IT@UofT Inclusive Language Guide.

ITS team members involved: Annie Hua, Carly Popenko*, Belinda McKay, Elicia Wilkinson, Keshav Raina, Laurie Harrison, Peter St. Onge and Sarosh Jamal

Rocket Shuttle Migration project

Recognized for successfully and seamlessly migrating over 250 Rocket Shuttle users to new data-serving tools, saving the University in licensing fees and ensuring more secure data storage and robust reporting.

EASI team members involved: Alim Lalani, Amy Li, Bruce Zhu, David Wang, Dmytro Larichiev, Joanne Sukhai, Katie Babcock, Moulika Ranikunta, Pierre Hanna, Rodney Branch, Tammy Chan and Titus Hsu

Student Advising Service

Recognized for transforming student advising services by creating a foundational enterprise system capable of enhancing student and staff needs and experiences at the University.

EASI team members involved: Court Van Beek, David Wang, Elicia Wilkinson, Frank Boshoff, Kelly Jay and Zoe Wong

*Previous EASI/ITS staff who have moved on to new roles in the University.

This article is a modified version of one created for Information Technology Services. Read the full article. 

Learn more about ETIA and see the full list of 2023-2024 award recipients. 

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Creating and Managing Course Sections and Meeting Sections

Join Connect+Learn for a session on Creating and Managing Course Sections and Meeting Sections in ROSI.

This session will be helpful for staff in academic units and Registrars’ Offices who are responsible for setting up or maintaining course scheduling and instructor information in ROSI each academic session. It may be of interest to new staff who have not performed the function yet as well as continuing staff who may want a refresher on this cyclical activity.

Topics to be addressed:

  • Preconditions and downstream dependencies
  • Creating course sections and meeting sections
  • Enrolment Controls
  • Managing instructor data
  • Academic activity downloads (time permitting)

 

Resources