Retirement of Automatic Print for PO Workflow Users

Date: November 30, 2022
To: AMS Users
From: Enterprise Applications & Solutions Integration 
Re: Retirement of Automatic Print for PO Workflow Users

 

Dear AMS Users,

As a follow up to an email sent in late October, Enterprise Applications & Solutions Integration (EASI) is moving ahead with the retirement of the automatic default print setting for AMS Purchase Orders (PO) effective Tuesday, December 13, 2022. This move aligns with a larger effort that is part of EASI’s modernization initiative.

From extensive stakeholder consultations, EASI has identified that the automatic printed copy is no longer required since users can print POs from the PDF version:

  • Currently, when you create or modify a PO in SAP, you automatically receive a printed copy from your network printer as well as a PDF copy via email.
  • For more information on how to track and display your purchase orders, view this video.
  • For more information on how to manually print a PO from AMS, view this video.

Please note that this change does not affect University of Toronto Scarborough staff, since they do not use this PO workflow. They will continue to use current processes to save, print, and email POs.

Thank you to everyone who has provided feedback on this project and your support for this initiative.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Importing U of T Holidays and Observances Calendar 2023 – 2024

Date:  November 29, 2022
To: Infotech
From:
Enterprise Applications & Solutions Integration
Re:  Importing U of T Holidays and Observances Calendar 2023 – 2024

 

As is done annually, we will be pushing the 2023-2024 official U of T Holiday and Religious Observances dates into users’ UTmail+ Calendar folders beginning this week. Individuals will see the following in their calendars:

  • Holidays will be marked as: all day event, out of office, no reminder and the location set to ‘U of T Holidays’.
  • Observances will be marked as: all day event, free, no reminder and the location set to ‘Non-Statutory Religious Observance’.

The full holiday schedule can be viewed at: https://people.utoronto.ca/news/holiday-schedule-2022-23-and-2023-24/

The full religious observances schedule can be viewed at: https://www.viceprovoststudents.utoronto.ca/policies-guidelines/accommodation-religious/

Kind regards,

EASI Digital Workplace

Student System Application Support During 2022 Holiday Closure

Date:  November 28, 2022
To: ROSI Users
From: Student Information Systems
Re: Student System Application Support During 2022 Holiday Closure

 

Hi everyone,

We will be maintaining the same levels of application support for Student Systems over the December break as we have in other years. ACORN and other student information services will be available over the holidays and will be checked periodically to ensure they are running. We will respond to Enterprise Service Centre tickets when we return at the beginning of January.

Please note that online payments will be recorded as “pending” in students’ ACORN accounts from December 21, 2022 to 3-5 business days after January 2, 2023. Bank payments will be updated on January 2, 2023.

See a detailed description of support. 

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,

Student Information Systems

AMS Holiday System Availability 2022

Date: November 28, 2022
To:
AMS Users
From:
Enterprise Applications & Solutions Integration 
Re: AMS Holiday System Availability 2022

 

Hi everyone,

As we quickly approach this holiday season, we would like to notify you about upcoming system closures.

Here is a full list of the closures between December 20, 2022 and January 2, 2023, and the regular system availability during December 2022:

https://easi.its.utoronto.ca/system-availability/

Please note that if a system/interface is not available, reasonable but limited attempts will be made to fix the problem. There will be no HR or Financial Services staff available to help resolve problems for administrators.

We hope you enjoy the time off to spend the holidays with your friends and family.

Sincerely,

Enterprise Applications and Solutions Integration

EASI’s Radio 215: Tuning in to stay in touch

A screenshot of Radio 215 showing a microphone and headphones

What started in March 2020, at the beginning of the COVID-19 pandemic, has now turned into a favorite tradition at Enterprise Applications & Solutions Integration (EASI). For close to three years, EASI staff have looked forward to tuning into “Radio 215” to stay informed while navigating the twists and turns of these challenging times.

“We started Radio 215, named after our location at 215 Huron Street, to keep our community connected when many staff began working remotely. Regular updates gave us a chance to share and inform in creative ways,” says Cathy Eberts, director, enterprise applications and deputy CIO. “While Radio 215 has evolved over time, it continues to be a vital channel for keeping our staff up to date.”

From March to April 2020, Eberts hosted these weekly virtual meetings and has continued with special editions ever since.

Some highlights included a behind-the-scenes view of U of T’s Human Resources and Information Security, and perspectives on the student experience throughout the pandemic.

Broadcasts also featured the results of EASI pulse surveys, asking what shows or movies are trending in your home? What are your top distractions during the pandemic? What are your favorite jokes about COVID? And what do you miss most about 215 Huron Street? Episodes also provided a much-needed update on 215 Huron’s plants, and the heroic watering provided by EASI staff who remained onsite.

a collage of plant photos

As many EASI staff worked remotely, the plants at 215 Huron Street took on a life of their own

“One of my favorite parts of Radio 215 was the Return to 215 song called ‘Good Riddance (COVID-19)’ based on Green Day’s song. Calvin, Cathy’s son, created the composition and she wrote the lyrics. It was an incredible amount of work and staff really appreciated them going above and beyond,” says Vicki Vokas, senior manager, digital workplace with EASI.

As behind-the-scenes co-host, Vokas provided social activity updates and ensured that each episode ran smoothly.

In addition to regular episodes, special editions of Radio 215 welcomed back past staff members located around the world, and even welcomed Santa for a holiday send-off and a drone tour of the university.

a screenshot of Cathy Eberts speaking with Santa

Eberts interviews Santa (Sinisa Markovic, Deputy University Registrar & Director, Operations)

an illustration of Santa with reindeer flying over the St. George campus

Santa takes EASI staff on a tour of the St. George campus

“I’m always looking forward to Radio 215! Each episode has been fun and very informative. Over the last few years, the broadcast was our main way to connect and hear news from EASI,” says Aline Pruvot, services engagement coordinator. “I’ve learned a lot from it, and it helped me to stay motivated and keep sight of why what we are doing is so important.”

What’s next for the show?

“The creativity from Radio 215 has extended to our other meetings – we even had Buckley the donkey make a virtual appearance for our 2022 staff meeting,” says Eberts. “We’ve had a lot of fun over the past few years, and we continue to plan for more adventures!” says Eberts.

 

 

Introduction to Azure Data Studio

Join Connect+Learn for this introduction to Azure Data Studio. Topics discussed will include:

    • What is Azure Data Studio?
    • Running queries in Azure Data Studio
    • Rocket Shuttle vs Azure Data Studio
    • Converting your queries to run in Azure Data Studio
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Resources

Request for ROSI Users to Transition to ECOPRINT – PDF Printing

Date: November 14, 2022 
To:
ROSI Users
From:
Student Information System, EASI 
Re: Request for ROSI Users to Transition to ECOPRINT – PDF Printing

 

Dear ROSI Users,

Enterprise Applications & Solutions Integration (EASI) is working on changes to the infrastructure that currently manages physical printing from ROSI and AMS systems. Several years ago, we implemented “ECOPRINT” to allow some ROSI users to create PDF files instead of printing to paper. In 2018, we made that option available to all users via the ECOPRINT folder in ROSI FILES. We are now completing that migration and we ask ROSI users to send all their print requests to ECOPRINT, as we will be defaulting to this option in early 2023.

As a reminder, to use ECOPRINT, enter ECOPRINT instead of a printer address when you print a report or correspondence from ROSI. To open, save, or print the output, navigate to ROSI Files and open the folder with your ROSI ID then open the ECOPRINT folder. For details, go to the Getting Started page on the Student Information Systems SharePoint site.

Join an upcoming Connect+Learn session to learn about what steps you would take to print a ROSI report to PDF and how to retrieve it in ROSI Files.

Connect+Learn Details:

Tuesday, November 22 at 1 pm
Join Microsoft Teams Meeting
+1 647-794-1609  Canada, Toronto (Toll)
Conference ID: 581 348 239#
Add to Calendar

Documents in ROSI Files are automatically purged after 30 days. Files that need to be retained should be moved to a secure location (e.g., locked filing cabinet if printed, secure departmental server or SharePoint if retained in electronic form).

Please stay tuned for more details as we approach early 2023.

Sincerely,
Student Information Systems

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

 

EASI Go Prod AMS Updates – July 1 to October 31, 2022

Date: October 31, 2022
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: EASI Go Prod AMS Updates – July 1 to October 31, 2022

 

Hi everyone,

Enterprise Applications & Solutions Integration (EASI) would like to update you on the latest major production releases and updates for U of T’s Administrative Management Systems.

The following are major changes from July 1 to October 31, 2022:

Financial Information System

Electronic Funds Transfer Pilot Project  (August 11)
On August 11, 2022, the University of Toronto launched the first phase of a pilot project for Electronic Funds Transfer (EFT) payment. This project vetted thirty-three Canadian currency vendors to transition from payments by paper cheque to direct deposit, offering increased payment speed and transparency while reducing processing costs for the University and vendors. Vendors were selected for the EFT pilot due to their transaction volume and spend and were onboarded through the Enterprise Service Centre. The first phase of the pilot project serves as a foundation for onboarding additional vendors.

Enterprise Shared Services

Legacy Authentication Sunset for M365 (October 26)
As part of an ongoing effort to improve data security in Exchange Online, Microsoft has announced it will begin to permanently disable legacy authentication for all Microsoft 365 tenants. All University email users will need to use mobile and desktop email clients that support modern authentication. Alternately, users can continue to access U of T email via mail.utoronto.ca. Read additional information. 

Human Resources Information System

Kronos (July 1 to October 31)
Kronos, a convenient, cloud-based time and attendance system, eliminates the use of paper timesheets and the need to forecast employee hours through online approval processes. Following are the most recent updates:

  • EASI has implemented Kronos Timekeeper within the following areas: Munk School of Global Affairs & Public Policy, Division of Student Life, John H. Daniels Faculty of Architecture, Landscape and Design, and School of Continuing Studies.
  • The Faculty of Kinesiology & Physical Education has now implemented Work Study in Kronos Timekeeper.

Default Automatic Print of Purchase Orders for PO Workflow Users

Date: October 25, 2022
To: AMS Users
From:
Enterprise Applications & Solutions Integration
Re: Default Automatic Print of Purchase Orders for PO Workflow Users

 

Dear AMS Users,

As part of Enterprise Applications & Solutions Integration’s (EASI) modernization initiative, we are updating AMS printing to support more convenient paperless processes for divisions and departments that currently use the PO workflow.

Currently, when you create or modify a Purchase Order (PO) in SAP, you will automatically receive a printed copy from your network printer as well as a PDF copy via email. Through comprehensive consultations across all three campuses, EASI has identified that the automatic printed copy is no longer required since users can print POs from the PDF version.

As a result, EASI plans to target retirement of this automatic default print setting by the end of 2022. If we haven’t reached out to your area and you would like to provide us with feedback on this change, please contact our project manager, Farah Ally, farah.ally@utoronto.ca by November 1, 2022.

Please note that this change does not affect University of Toronto Scarborough staff, since they do not use this PO workflow. They will continue to use current processes to save, print, and email POs.

Thank you to everyone who has provided feedback on this project and your support for this initiative.

Sincerely,

Enterprise Applications & Solutions Integration (EASI)