Hi everyone,

Thank you to all who participated in our naming contest for U of T’s new timekeeping and scheduling solution. Following an overwhelming response to the contest with 120 entries, the re-naming committee selected the popular submission: “UTime.”

Out of nine UTime submissions, Marsha Malcolm was selected as the winner via a random draw. Congratulations, Marsha!

Some of you may already be familiar with UTime as a name that was used prior to Kronos and continues to be used in a few areas of the University. Back by popular demand, the UTime brand will ensure consistency in cases where the vendor and/or product names change and provides an easy reference for new users when onboarding to the system.

Thank you to everyone who participated in this contest, and we look forward to providing more project details in the near future.

Questions? Please contact Farah Ally at farah.ally@utoronto.ca

Sincerely,
Enterprise Applications & Solutions Integration

Dear AMS GUI users,

Please note that on payroll nights the AMS GUI system will be closed at 5:00 p.m. instead of 6:00 p.m. This change is due to the new payroll processing method that was implemented on December 2, and will help to streamline operations.

Users will not be able to log in to the system after 5:00 p.m. and existing users will be logged off.

See our System Availability page for more details.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Further to the November 21, 2023, memo regarding the planned system outage, part of the system and application maintenance will include a technical back-end update to the payroll posting program. This enhancement is primarily a technical change and should have minimal impact on business processes.

The payroll program update will be implemented on December 2.

In preparation for this implementation, highlighted below are a few minor changes that users may notice moving forward:

1. Payroll reserves for Teaching Assistants (TAs) will now include a more accurate calculation for stat holiday pay.
2. The benefit levy for Postdoctoral Fellows (PDFs) will now be posted as a 61-series payroll document and included in the Payroll Distribution report.
3. Payroll master data entries that have both a Cost Center AND Internal Order entered will only be posted to the Internal Order (Cost Center will be ignored). ** Departments are encouraged to update any payroll entries at their earliest convenience
4. For Ancillary Operations only – monthly payroll postings will now be more accurately allocated to the appropriate Business Area (BA). Payroll related postings that previously included ‘blank’ business area, will now include the relevant business area.

View additional information and details about these changes.

If you have any questions related to the above changes, please submit a support ticket to the Enterprise Service Centre.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

In preparation for the December 2, 2023 technical back-end update to the payroll posting program, highlighted below are a few minor changes that users may notice moving forward:

1. Payroll reserves related to Teaching Assistants (TAs) stat holiday pay will now include a more accurate calculation by using the correct end date. An example of the updated reserve calculation and end date are shown below on the Payroll Distribution Report. 

   

    

2. The monthly benefits payment in the Payroll Distribution Report (see below) will now include the levy for that individual.
   

    

   The benefit levy for Postdoctoral Fellows (PDFs) will now be posted as a 61-series payroll document, previously a 10-series journal entry, and will post to GL account 800999.

   PLEASE NOTE: Any retroactive PDF levy payments will continue to be posted by journal entry using GL account 800960.

    

   

   

    

3. Payroll entries that have been posted with both a Cost Centre and Internal Order will only be posted to the Internal Order.  Users will no longer see the cost centre when they view the Payroll Distribution Report or the Line Item Reports.  Departments are encouraged to update any payroll entries at their earliest convenience to just include a cost center OR internal order (not both).
   

    

4. For Ancillary Operations only – Payroll related postings that previously included ‘blank’ business area will now include the relevant business area. For example, postings to GL account 530100 – UofT Gross pay: memo entry, that previously had no business area included, will now include the relevant business area.  As a result, GL account totals summarized at the business area level will now net to zero.

If you have any questions related to the above changes, please submit a support ticket to the Enterprise Service Centre.