EASI

Enterprise Applications and Solutions Integration

News

Posted on

Update on External Email Banner Notification – Revised Banner Launches Nov. 19

Date: November 16, 2020
To: U of T Faculty, Staff and Students
From: Enterprise Applications & Solutions Integration
Re: Update on External Email Banner Notification – Revised Banner Launches Nov. 19

 

Dear Colleagues,

A number of issues have been brought to our attention regarding the new external email banner initiative designed to warn U of T employees and students of emails originating outside the university.

The banner is just one part of our strategy to mitigate malicious and sophisticated email attacks directed at the university community and may be removed in the future as we are able to implement additional security tools.

We have evaluated the concerns raised regarding the impact of the banner on the general quality of communications with known external colleagues and the limited email preview pane. To alleviate these concerns, we have significantly shortened the banner and associated text.

The revised banner will be rolled out to the university beginning Thursday, November 19, 2020.

This is how the banner will appear at the top of all faculty, staff and students’ external emails:

We appreciate your feedback and support as we work to find solutions which both protect our users, as well as improve the general user experience.

Visit this website for more information. If you have any questions, please open a ticket at uoft.me/esc.

Kind regards,
Information Security and Enterprise Applications and Solutions Integration

Posted on

Please do NOT process Change of POSt (CHOP) on Monday, November 16, 2020

Date: November 16, 2020
To: ROSI Users
From: Student Information Systems
Re: Please do NOT process Change of POSt (CHOP) on Monday, November 16, 2020

 

Dear ROSI users,

*** This e-mail is sent on behalf of Student Receivables & Accounting Office ***

Please do NOT process any batch or online Change of POSt (CHOP) today, Monday, November 16, 2020  as the Incidental Fees are being adjusted .

If you process a CHOP for a student during this period, the student’s fees will be calculated incorrectly and in a manner that will be very difficult and time-consuming for Student Receivables & Accounting Office to correct.

The student’s ACORN Financial Account may be blocked while the corrections are made.

If you must process a CHOP for a student during this period, then you must trigger fees assessment by viewing the student’s invoice, and forward an email message to bonnie.vincze@utoronto.ca.

Your co-operation is greatly appreciated.

Sincerely,
Student Information Systems

Posted on

New Student Information Systems Site is Live

Date: November 16, 2020
To: ROSI Users, InfoTech
From: Student Information Systems
Re: New Student Information Systems Site is Live

 

Hi everyone,

We are excited to announce that the new Student Information Systems (SIS) site is live. It’s replacing the previous SIS for Staff website with a more secure, modern, and up to date site. This is a development that will provide users with a brand-new experience thanks to its new design, accessible interface, and extended search results and accessibility features.

You will notice that we moved the SIS website to SharePoint. This will allow us to share more information than we can on the current public website.

To access the new SIS site, connect through your web browser and sign in to your work account with your UTORid and password at https://utoronto.sharepoint.com/sites/its-easi-sis/

Since spring 2020, Student Information Systems has worked on enhancing content currency, web structure, security, and design to provide a better user experience.

Learn more about this project with the Remodeled Student Information Systems Website article.

*************************************************************************************

BENEFITS

Sensitive Information 

  • Will be more secure and will only be available to Staff and Faculty (including the Federated institutions)
  • Will no longer be housed on public platforms (Google, WordPress)
  • Will allow us to make more information available to ROSI users than we can currently on a public site

Microsoft Search 

  • Will help users to find information more easily
  • Will allow users to search across pages, files, names, titles, and full text from the entire SharePoint site
  • Will provide a more user-friendly and accessible experience

Modern Platform 

  • Will provide us with tools that will keep the site up to date
  • Will be available on mobile App and built-in responsive platform
  • Will include built-in accessibility features
  • Will provide a similar user experience with other EASI groups
  • Will integrate Enterprise Service Centre (ESC) for technical support and knowledge base articles

Questions about our new site or content? Check out the list of Frequently Asked Questions. If you still have a question about the site or content, submit a ticket in the Enterprise Service Centre (ESC).

This email has been sent from a service account and does not accept replies. Please direct any follow-up questions to the Enterprise Service Centre.

Sincerely,
Student Information Systems

Posted on

Changes to External Email Banner

Dear Colleagues,  

A number of issues have been brought to our attention regarding the new external email banner initiative designed to warn U of T employees and students of emails originating outside the university.    

The banner is just one part of our strategy to mitigate malicious and sophisticated email attacks directed at the university community and may be removed in the future as we are able to implement additional  security  tools.  

We have evaluated the concerns raised regarding the impact of the banner on the general quality of communications with known external colleagues and the limited email preview pane. To alleviate these concerns we have significantly shortened the banner and associated text.  

 The revised banner will be rolled out to the university beginning November 19, 2020.   

This is how the banner will appear at the top of all faculty, staff and students’ external emails:  

New external email banner

We appreciate your feedback and support as we work to find solutions which both protect our users, as well as improve the general user experience.   

Visit this website for more information. If you have any questions, please open a ticket at uoft.me/esc.  

Kind regards,  

Information Security and Enterprise Applications and Solutions Integration  

Posted on

Reminder Connect+Learn: Introduction to New SIS SharePoint Site

Date: November 13, 2020
To: ROSI Users, InfoTech
From: Student Information Systems
Re: Reminder Connect+Learn: Introduction to New SIS SharePoint Site

 

Please note the date/time in case the “Add to Calendar” link doesn’t work.
Monday, November 16 from 12 p.m. to 1:00 p.m.

**************************************************************
Introduction to New SIS SharePoint Site

Hi everyone,

On November 16, 2020, Student Information Systems (SIS) will launch its new SharePoint site to replace the current SIS for Staff website. It’s a development that will provide users with a brand-new experience thanks to its new design, accessible interface, and extended search results and accessibility features.

If you would like to learn more about the new SharePoint site, please join us for a general overview that will provide details on:

  • Project Background
  • Changes to Expect with this Upgrade
  • Available Resources and Support

The orientation session will feature a live walkthrough followed by a question-and-answer session. Please read the information below for session details.

Connect+Learn Session: Introduction to New SIS SharePoint Site
Date: Monday, November 16
Time: 12:00 p.m. to 1:00 p.m.
Join the Nov 16 meeting
Or call in (audio only)
+1 647-794-1609 Canada, Toronto
Phone Conference ID: 630 185 427#
Add to Calendar

We look forward to seeing you there.

Sincerely,
Student Information Systems

Posted on

Self-Enroll in UTORMFA – Session 1

U of T faculty, librarians and staff across the tri-campus community are all invited to self-enroll in UTORMFA, an important part of a holistic information security program that will help support the University’s mission to protect user accounts and data.

Join Connect+Learn and representatives from Information Security for a guide to self-enrolling in UTORMFA. Topics covered will include:

  • What is multi-factor authentication (MFA) and why is it important?
  • What is UTORMFA?
  • How do I enroll in UTORMFA?

Resources

Posted on

Connect+Learn: Introduction to New SIS SharePoint Site

Date: November 11, 2020
To: ROSI Users, InfoTech
From: Student Information Systems
Re: Connect+Learn: Introduction to New SIS SharePoint Site

 

Hi everyone,

On November 16, 2020, Student Information Systems (SIS) will launch its new SharePoint site to replace the current SIS for Staff website. It’s a development that will provide users with a brand-new experience thanks to its new design, accessible interface, and extended search results and accessibility features.

If you would like to learn more about the new SharePoint site, please join us on November 16 for a general overview that will provide details on:

  • Project Background
  • Changes to Expect with this Upgrade
  • Available Resources and Support

The orientation session will feature a live walkthrough followed by a question-and-answer session. Please read the information below for session details.

Join the Nov 16 meeting
Or call in (audio only)
+1 647-794-1609 Canada, Toronto
Phone Conference ID: 630 185 427#
Add to Calendar

We look forward to seeing you there.

Sincerely,
Student Information Systems

Posted on

Reminder Student Information Systems to Launch New Site on Monday, November 16

Date: November 11, 2020
To: ROSI Users
From: Student Information Systems
Re: Reminder Student Information Systems to Launch New Site on Monday, November 16

 

Dear ROSI users,

We are excited to announce that Student Information Systems (SIS) is replacing its current SIS for Staff website with a more secure, modern, and up to date site on Monday, November 16. It’s a development that will provide users with a brand-new experience thanks to its new design, accessible interface, and extended search results and accessibility features.

You will notice that we are moving the SIS website to SharePoint. This will allow us to share more information than we can in the current public website. You will need to use your UTORid and password to access the site.

Since spring 2020, Student Information Systems has worked on enhancing content currency, web structure, security, and design to provide a better user experience.

The new SIS SharePoint site is scheduled to launch on Monday, November 16.

Learn more about this project with the Remodeled Student Information Systems Website article.

*************************************************************************************

BENEFITS

Sensitive Information 

  • Will be more secure and will only be available to Staff and Faculty (including the Federated institutions)
  • Will no longer be housed on public platforms (Google, WordPress)
  • Will allow us to make more information available to ROSI users than we can currently on a public site

Microsoft Search 

  • Will help users to find information more easily
  • Will allow users to search across pages, files, names, titles, and full text from the entire SharePoint site
  • Will provide a more user-friendly and accessible experience

Modern Platform 

  • Will provide us with tools that will keep the site up to date
  • Will be available on mobile App and built-in responsive platform
  • Will include built-in accessibility features
  • Will provide a similar user experience with other EASI groups
  • Will integrate Enterprise Service Centre (ESC) for technical support and knowledge base articles

Please stay tuned for more details.

Questions about our new site or content? Check out the list of Frequently Asked Questions. If you still have a question about the site or content, submit a ticket in the Enterprise Service Centre (ESC).

This email has been sent from a service account and does not accept replies. Please direct any follow-up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Posted on

Electronic Signature Information

Date: November 10, 2020
To: Infotech Listserv
From: Enterprise Applications and Solutions Integration
Re: Electronic Signature Information

 

Dear colleagues,

We are excited to announce that a new electronic signature, self-service SharePoint Centre of Excellence site https://utoronto.sharepoint.com/sites/its-easi-esignature is now available for use.

The new SharePoint site has been a joint effort between Information Technology Services and divisional representatives to provide resources and guidance for divisions interested in e-signature solutions. E-signatures have been legal in Canada since 2004 and endorsed by PIPEDA (Personal Information Protection and Electronic Documents Act), however COVID-19 times have created new urgencies to digitize and optimize some processes where signatures are required.

The site provides detailed information on:

If you have any further questions, please contact us via the feedback form available.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Posted on

Connect+Learn: UTORMFA self-enrollment training

Date: November 10, 2020
To: EITU, AMS, InfoTech
From: Enterprise Applications & Solutions Integration
Re: Connect+Learn: UTORMFA self-enrollment training

Hi everyone,

As many of you will know, Information Security is initiating a roll-out of the University of Toronto’s new multi-factor authentication (MFA) service UTORMFA. UTORMFA offers a significant contribution to the University’s mission to protect user accounts and data: this layer of security provides extra assurance for users and creates an additional barrier for anyone trying to gain unauthorized access to user accounts.

Staff, faculty and librarians across the tri-campus community are all encouraged to self-enroll in UTORMFA.​ This month, Connect+Learn will offer two sessions on the UTORMFA self-enrollment process to assist the University community in this transition.

Join Connect+Learn and representatives from Information Security on November 12 and November 19 to learn about:

  • What UTORMFA is
  • Why UTORMFA is important
  • How to self-enroll in UTORMFA

These sessions will feature a live walkthrough followed by a question and answer session. Please read the information below for session details and upcoming dates.

——————————————————————–

Self-Enroll in UTORMFA – Session 1
Thursday, November 12 at 12 p.m.

Join the Nov 12 meeting

Or call in (audio only):

+1 647-794-1609 Canada, Toronto

Phone Conference ID: 745 878 471#

Add to Calendar

Self-Enroll in UTORMFA – Session 2
Thursday, November 19 at 12 p.m.

Join the Nov 19 meeting

Or call in (audio only):

+1 647-794-1609 Canada, Toronto

Phone Conference ID: 890 905 769#

Add to Calendar

We look forward to seeing you there.

Kind regards,
EASI Connect+Learn