EASI

Enterprise Applications and Solutions Integration

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Please do NOT process Change of POSt (CHOP) on Thursday, July 16

Date: July 13, 2020
To: ROSI Users
From: Student Information Systems
Re: Please do NOT process Change of POSt (CHOP) on Thursday, July 16

 

Dear ROSI users,

*** This e-mail is sent on behalf of Student Accounts ***

Please do NOT process any batch or online Change of POSt (CHOP) on Thursday, July 16

If you process a CHOP for a student during this period, the student’s fees will be calculated incorrectly and in a manner that will be very difficult and time-consuming for Student Accounts to correct.

The student’s ACORN Financial Account may be blocked while the corrections are made.

If you must process a CHOP for a student during this period, then you must trigger fees assessment by viewing the student’s invoice, and forward an email message to bonnie.vincze@utoronto.ca.

Student Accounts is testing the Fall 2020-Winter 2021 session fees assessment process during this period, and if the testing is successful, fees assessment will be turned ‘ON’ at 5pm on Friday, July 17 and fees will be available to view on ROSI on Monday, July 20.

Your co-operation is greatly appreciated.

Sincerely,
Student Information Systems

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Retiring Teams support for devices running on Android 4.4

Microsoft will be retiring the Teams support on Android 4.4. Instead they recommend that users upgrade to newer Android builds.

The exiting Teams build 1.0.0.2020050801 will continue to work on Android 4.4 for the next 2 months but there won’t be any app updates going forward.

Instead of using Android 4.4, we recommend updating the Android OS version to 5 and above.

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Reminder re: SIS Critical dates – Week of July 13

Date: July 10, 2020
To:  ROSI Users
From: Student Information Systems
Re: Reminder re: SIS Critical dates – Week of July 13

 

Dear ROSI users,

Further to our message earlier this week, this is a gentle reminder that Fall/Winter course enrolment will continue for large populations of students next week.  Please avoid running large reports and downloads in ROSI or other systems including Degree Explorer, or printing large batches of letters (including to pdf) on those days, especially during the listed times below.

Date Time Divisions beginning course enrolment
Monday, July 13 9:00 AM – 3:00 PM Arts & Science (Year 4/5)
Tuesday, July 14 8:00 AM – 12:00 PM University of Toronto Scarborough (Year 2)
Wednesday, July 15 6:00 AM – 12:00 PM Applied Science and Engineering (all years),
University of Toronto Mississauga (Year 2)
Thursday, July 16 9:00 AM – 3:00 PM Arts & Science (Year 3)

Thank you for your cooperation and have a great weekend.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

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External Email Banner Project

Date: July 9, 2020
To: ROSI Users
From: Student Information Systems
Re: External Email Banner Project

Dear Colleagues,

Since March 2020, Enterprise Applications and Solutions Integration and Information Security have been evaluating the introduction of external email notification banners for UTmail+ (Office 365). This banner will help to protect U of T from hackers and phishing attempts, and will also protect our faculty, staff and students’ valuable information.

These banners will appear on all emails originating from outside the University of Toronto. They will serve as a warning for faculty, staff and students to be cautious when opening external emails and attachments that could be potentially malicious.

This is how the banner will appear at the top of your email:

External email banner example that reads "External Email: Treat content with extra caution".

We are also working with the U of T community to ensure that departmental emails do not get marked as external. If you are using MailChimp, please set up Sender Authentication for your MailChimp account using the steps below. Authentication is a sender identification tool that protects email senders and their recipients from spam, forgery, and phishing. Additionally, it will help improve delivery rates for external recipients. If you are using any other external mail system, please provide the name of the product and the email account to its-pilot-feedback@utoronto.ca.

MailChimp Instructions:

  • Login to your MailChimp account(s) and navigate to the Domains page in your Account Settings.
  • Please ensure that the domain is Verified. You should see the word ‘Verified’ next to the domain name.
  • Next to the verified email domain you want to work with click Authenticate.
  • Click Authenticate Domain.

Once we’ve heard back from the community, we will be moving forward with this project by the end of this summer.

If you have any questions, please contact its-pilot-feedback@utoronto.ca.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

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Information Management in Office 365

​What are the expectations when it comes to storing information in Office 365? This session will introduce you to records retention, FIPPA and data classification requirements at the university, with additional time for Q&A on how this relates to Office 365 products like OneDrive, Teams and SharePoint. We will be joined by special guests from University of Toronto Archives & Records Management.

Resources

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SIS Critical dates – reports, letters and procedures

Date: July 7, 2020
To: ROSI Users
From: Student Information Systems
Re: SIS Critical dates – reports, letters and procedures

 

Dear ROSI users,

A gentle reminder that during the summer ACORN, ROSI and the database will be under pressure on the days when particular populations of students being their course enrolment for the coming Fall and Winter sessions. Please avoid running large reports and downloads in ROSI or other systems including Degree Explorer, or printing large batches of letters (including to pdf) on those days, especially in the morning.

The calendar of SIS critical dates can be found on the SIS SharePoint website.

Sincerely,
Student Information Systems

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

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Retirement of the Outlook People Pane (formerly the Outlook Social Connector)

Microsoft will be retiring the People Pane (formerly the Outlook Social Connector) feature from Outlook for Office 365 with minimum version 16.0.12712.10000 beginning in late July. Instead of the People Pane they recommend the utilization of the find related messages feature or the new faster search experience. For meeting items users can use the Scheduling Assistant and Tracking pane to see who is attending the meeting.

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Using Templates in Outlook Online

Email templates can be a wonderful time-saver. In Outlook, you can compose and save an email message as a template, and then send it when you need to. With email templates, you only need to change key details such as dates, names and recipients: the rest of the email will already be written for you.

This session will show you how to create email templates, and when to use them. Special attention will be paid to the benefits of using templates with shared mailboxes in Outlook Online.

Resources

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AMS Outages June 26 to July 1

Date: June 24, 2020
To: All staff and faculty
From: Administrative Management Systems
Re: AMS Outages June 26 to July 1

 

Hi everyone,

This is a reminder that the university will be closed from June 29 to July 1. As a result, the following systems will be closed from June 26 at 6:00 p.m. to July 1 at 7:00 a.m. Please note that uSOURCE will open on July 1 at 9:00 a.m.

  • AMS
  • Capital Project Portal and Invoice Workflow
  • Expense Reimbursement Direct Deposit
  • uSOURCE

Please consult the System Availability page for more details.

Sincerely,
Enterprise Applications & Solutions Integration

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U of T to Launch New Phonebook Directory – Summer 2020

Date: June 24, 2020
To: All staff and faculty
From: Administrative Management Systems
Re: U of T to Launch New Phonebook Directory – Summer 2020

 

Hi everyone,

We are excited to announce that U of T is currently working to replace its current phonebook directory with a more modern, accurate and mobile-friendly website – it’s a development that will provide users with a completely revamped and accessible interface, available on tablets and phones.

Since fall 2019, Information Technology Services along with Human Resources & Equity have worked to improve data accuracy and have also engaged in a variety of research and design sessions across all three campuses, to improve the user experience.

The new directory is scheduled to launch in summer 2020.

Learn more about the project and read an article about the upcoming launch.

*************************************************************************************

BENEFITS

Public Search – Available to all internal and external users

  • Will allow for users to easily search for staff, faculty members and division or department information.
  • Will offer more reliable and robust data due to a new process flow, continuous data cleansing and automation.
  • Similar to Google, the site will take the guesswork out of searching by providing autosuggestions, and will guide people through the searching process with helpful tips.
  • Will display helpful information from all three campuses, including emergency, media and safety contacts.
  • Will provide a more modern user experience, which is fully accessible.

Authenticated Search – Available to U of T staff and faculty when they log in using their UTORid

  • Will provide a self-serve option, allowing users to update their contact information.
  • Will allow users to download a list of search results and departmental contacts.

Business Officer / Human Resources Module

  • Will ease Business Officers’ workload, since staff and faculty can update non-official information – Business Officers will still need to update individuals’ official information and departmental information.
  • Will allow Business Officers the ability to hide a personal record from the public search.

Please stay tuned for more details.

Questions? Contact Brian Galvis, IT Project Manager with EASI at brian.galvis@utoronto.ca

Sincerely,
Enterprise Applications and Solutions Integration (EASI)