EASI

Enterprise Applications and Solutions Integration

News

Posted on

Absence Declaration Enhancement Connect+Learn Sessions

Date: June 11, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: Absence Declaration Enhancement Connect+Learn Sessions

 

Hi everyone,

As you may be aware, on July 6, 2021, Enterprise Applications & Solutions Integration (EASI) plans to release an upgrade to the Absence Declaration available in ACORN for students and currently in ROSI for Administrators. The new Absence Declaration has undergone usability testing by students and staff across all three campuses. It will allow administrators to track current, past and cancelled absences with more detail, including date, course, term, instructor, students’ notes and administrators’ notes.

The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

Join us for an upcoming 45-minute Connect+Learn session to find out more about this enhancement:

Tuesday, June 22 from 10:00 to 10:45 a.m.

Join Microsoft Teams Meeting

Call in (audio only):+1 647-794-1609,,290818897#  

Download to Calendar

 

Tuesday, June 29 from 1:00 p.m. to 1:45 p.m.

Join Microsoft Teams Meeting

Call in (audio only) +1 647-794-1609,,310728927#

Download to Calendar

Topics covered will include:

  • An introduction to the enhancement and details about the project.
  • Details on the changes you can expect.
  • How to navigate the interface in OASIS and what students will see in ACORN.
  • What processes have been modified, including reporting.
  • Details on how to update resources for students.

For weekly updates on upcoming sessions, visit the Connect+Learn website and subscribe to the newsletter.

We look forward to seeing you there!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Posted on

Connect+Learn: New Teams Meeting Options

Microsoft has recently released a slew of new updates to its Teams meeting options. Join Connect+Learn for an overview of these new options and learn how you can use them to better manage your meetings.

Topics covered will include:

  • New lobby options.
  • Updated camera and audio permissions for sessions attendees.
  • Manage your meeting chat via meeting options.
  • And more…

Resources

Posted on

Notice regarding UTORmail account closures

Date: May 28, 2021
To: InfoTech
From: Information Technology Services
Re: Notice regarding UTORmail account closures

 

Good afternoon,

Information Technology Services (ITS) is in the process of migrating all remaining eligible UTORmail email accounts to Office 365 (UTmail+) by September 2021.

UTORmail account holders will start receiving email communications from ITS notifying them of their eligibility to upgrade to Office 365 email.

Community members who are not eligible for an Office 365 account will be notified and can find detailed information on preparing their account for closure. A schedule of these communications will be made available in the IT Service Centre.

We will be working directly with local IT help desk units as required throughout the course of this project.

Please refer to the UTORmail decommissioning project website for more details.

We thank you for your support throughout this transition.

Kind regards,

Information Technology Services (ITS), University of Toronto

Posted on

ERDD-Web Application Connect+Learn Sessions

Date: May 26, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: ERDD-Web Application Connect+Learn Sessions

Hi everyone,

As you may be aware, Enterprise Applications & Solutions Integration (EASI) along with Financial Services will be launching a new version of the ERDD-Web application on June 14, 2021. This is a continuation of the S/4HANA Migration Project, which is part of the overall U of T Enterprise Modernization Program – a project that is set to upgrade the administrative management systems and transform the future for more than 33,000 staff and faculty.   

The new ERDD-web application leverages SAP’s new interface design principles, which provides an updated user interface with improved usability and accessibility. Based on testing done to date, we expect this to be a low change impact and functionality and business processes will remain the same.

Join us for an upcoming one-hour Connect+Learn session with the FAST Team to find out more about this application:

Tuesday, June 8 from 2:30 to 3:30 p.m.
Join Microsoft Teams Meeting
tel:+16477941609,,331380883#
Download to Calendar

Thursday, June 10 from 11:00 a.m. to 12:00 p.m.
Join Microsoft Teams Meeting
tel:+16477941609,,417499449#
Download to Calendar

Tuesday, June 15 from 3:00 p.m. to 4:00 p.m.
Join Microsoft Teams Meeting
tel:+16477941609,,502266831#
Download to Calendar

Each session provides: 

  • What has changed and what has not changed.
  • Navigating the new interface.
  • How to save/submit ERDDs.
  • How to search and locate ERDD claims.

You can also check out our webpage for more details on the project.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)

Posted on

Absence Declaration Enhancement July 2021

Date:  May 25, 2021
To:  ROSI Users
From: Student Information Systems
Re:  Absence Declaration Enhancement July 2021

 

In July 2021, Enterprise Applications & Solutions Integration (EASI) plans to release an upgrade to the Absence Declaration screens currently residing in ACORN for students and ROSI for Administrators.

The new Absence Declaration has undergone usability testing across all three campuses and will allow administrators to track absences with more detail, including date, course, term, instructor, students’ notes and administrators’ notes, as well as all past declarations.  The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

What changes can you expect? 

Administrators:

  • Will use OASIS to review, edit and create Absence Declarations instead of the current ROSI screens.
  • Will login using UTORid to an accessible, mobile-friendly user interface. We strongly recommend that you update to U of T’s multi-factor authentication service, used for applications that require high security.
  • For all other functions other than Absence Declaration, administrators can easily link back to ROSI.
  • Reporting will move from ROSI Express to an interim .CSV file download, providing more detailed information than previous reports.

Students:

  • Can declare an absence for specific courses and can add an optional note regarding the absence.
  • Will continue to go to the same interface – the functionality will be similar to the existing screen with the ability to associate specific courses to the absence.
  • Can conveniently select a date range versus selecting each day they were absent.
  • Can declare an absence up to 2 days in the past and up to 14 days in the future versus 14 consecutive days into the past.

Benefits

  • Saves administrators time by including administrative screens and reporting in one platform.
  • Provides a modernized solution with a mobile-friendly, accessible user interface.
  • Maintains access to and functionality of the current ROSI.

Please stay tuned for more details!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Posted on

Upcoming change to shared mailbox Sent Items folder

Date: May 25, 2021
To: University of Toronto IT community
From: Enterprise Applications & Solutions Integration
Re: Upcoming change to shared mailbox Sent Items folder

 

Good morning, 

On June 3, 2021, the Digital Workplace will implement an improvement that modifies the way sent messages are displayed in all University of Toronto (U of T) shared mailboxes in the Outlook desktop application. While this server-level modification will be beneficial and seamless for most users, it may cause minor email display issues for U of T users whose machines have been previously configured by their local IT divisions. 

We want to keep the U of T IT community informed of this change as help desks may receive questions from impacted users. Please read this email carefully to understand the nature of the change that will be implemented and how this will impact the University’s community of shared mailbox users. 

———————————————– 

Background 

By default, Microsoft has automapped shared mailboxes in the Outlook desktop application so that email messages sent from shared mailbox accounts can only be viewed in the Sent Items folder of the email sender.  

The solution the Digital Workplace team will implement on June 3 ensures that all emails sent from a shared mailbox will now appear in the Sent Items folder of the shared mailbox account. Additionally, emails sent from shared mailbox accounts will continue to appear in the Sent Items folder of the primary sender. 

How this change will impact shared mailboxes 

For most shared mailbox users, this change will be seamless: they will simply be able to view all items sent from a shared mailbox account in that account’s Sent Items folder in the Outlook desktop application. Additionally, users will continue to see the emails they send from a shared mailbox email address in their personal Sent Items folders. 

However, on a divisional level, some machines may already have a version of this workaround in place. In these instances, the June 3 update will create an additional rule and users with previously modified machines may see duplicates of sent emails in their shared mailbox Sent Items folders. This will not affect the functionality of shared mailboxes, but the Digital Workplace recommends: 

    • ‘Undoing’ previously implemented workarounds to the Microsoft shared mailbox configuration before June 3 (when possible). 
    • Informing impacted end users that even though they see duplicate copies of emails in the Sent Items folders, the emails they sent were only sent once. An FAQ for impacted end users can be found in the IT Service Centre. 
    • Informing your IT support team of the upcoming change and the solutions to user-reported errors. 

For additional information, we ask that you review this knowledge base article.

Kind regards, 

EASI Communications 

Posted on

Sign Up for new Student Information Systems eLearning newsletter

Date: May 20, 2021
To: ROSI Users, InfoTech
From: Student Information Systems
Re: Sign Up for new Student Information Systems eLearning newsletter

 

Hi everyone,

The Student Information Systems (SIS) team is very excited to announce the launch of its first SIS eLearning Newsletter on June 1, 2021.

This will be the first of regularly scheduled newsletters, letting you know about new training materials and videos, and user documentation that we add or update for Student Information Systems.

We invite you to subscribe to the SIS eLearning Newsletter to receive these monthly updates.

Happy learning!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Posted on

Student Legal Status display in ACORN

Date: May 19, 2021
To: Registrarial Community
From: Student Information Systems
Re: Student Legal Status display in ACORN

 

Dear Registrarial Colleagues:

Changes were recently made to the display of legal status information in ACORN: the ‘Entered Canada’ date as well as the ‘Valid from’ and ‘Valid to’ dates as recorded in ROSI (2 A E screen) are no longer shown. In the Profile & Settings menu, under Other Personal Information / Legal Information, students now see their legal status and country of citizenship only:

screenshot of legal information

If the student’s latest legal status in ROSI has expired, both their legal status and country of citizenship will display as ‘Unknown’.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Posted on

Connect+Learn: Using Polls in Teams Meetings

Did you know that you can launch live polls during Teams meetings to engage your audience and gather instant feedback? Join us for this Connect+Learn session to learn how to successfully leverage polls. Topics discussed will include:

  • Setting up Teams meeting polls in advance
  • Setting up polls during Teams meetings
  • Launching live polls
  • Viewing poll results
  • And more…

 

Resources

Posted on

New course delivery mode codes for Fall 2021 and Winter 2022

Date: May 18, 2021
To: ROSI Users in Divisional Registrars’ Offices
From: Rodney Branch, Student Information Systems 
Re: New course delivery mode codes for Fall 2021 and Winter 2022

 

Dear Registrarial colleagues,

As you should now be aware, the new pandemic related course delivery mode codes and descriptions implemented last year have been approved to continue for the coming academic cycle with two new codes added to represent online delivery with in person final examinations. All five codes are now available in ROSI and the descriptions are available to students in ACORN. Please see notes below for specific implementation information.

ROSI

All five current delivery mode codes are available in ROSI: In Person (INPER), Online Synchronous (SYNC), Online Synchronous (In Person Final) (SYNIF), Asynchronous (ASYNC), Asynchronous (In Person Final) (ASYIF). These are the only codes that should be used for this coming Fall/Winter academic period. The older codes remain in the system as we will return to them in the future but they should not be used this year. Some notes about managing the codes:

  • Manual update: The delivery codes can be set or modified on the Maintain Activity Meeting Sections screen (1BAC)
  • Batch: Many divisions have not yet created their meeting sections. Delivery mode is one of the data elements that will be added when the meeting section is created via the Room Reservation System upload. Please ensure that the current codes are included in your batch preparations whether your division does this directly or with Learning Space Management (LSM).
  • Batch change: If your division has already created meeting sections and the delivery mode codes need to be changed in a significant number, EASI may be able to assist. Please contact us via the Enterprise Service Centre with your request. We will eventually need a file from you with the session code, academic activity code, section code, meeting section type and meeting section number as well as the new delivery mode code for entry.
  • Reports: To produce a list of your courses and sections, including the delivery mode recorded, make use of the Download Academic Activities report at 1DA (via Browser) or 1DB (to ROSI Files).

ACORN

We have updated all the descriptions in ACORN. They will be available in the course lookup and the enrolment cart. The code will appear in students’ personal timetables. Each description includes a statement that details can be found at the divisional website (links in the attached spreadsheet). If any of these require updating, please let us know as soon as possible via the Enterprise Service Centre (ESC).

Course Finder

The delivery mode code displays in Course Finder though the full description does not. There is a general statement on the main page indicating the details for specific meeting sections may be found on the divisional website. The statement doesn’t include a link.

If you have questions about any of the details in this memo, please contact me directly or put your question through the Enterprise Service Centre.

Thank you.