Dear colleagues,
As per our previous notices, Stream Classic will be retired for the University community as part of Microsoft’s transition to Stream on SharePoint.
The final retirement date has been set for Monday, May 6, 2024.
After this date, users who have not yet downloaded/migrated their Stream Classic videos will not be able to access them directly. Remaining users should review their Stream Classic video content as soon as possible.
Next steps
All University of Toronto (U of T) Stream Classic users should follow the steps outlined below before May 6 to ensure uninterrupted access to videos stored in Stream Classic, referencing the “Preparing for the Stream Classic Retirement” guide on the main page of the U of T Stream Classic Retirement website for detailed instructions:
Support
Information Technology Services (ITS) has sent several notices to impacted end users. We will continue to provide targeted reminders, instructions and resources via email. Additional information and an FAQ can be found on the U of T Stream Classic Retirement page.
Our team is here to support your division during this process: please contact stream.support@utoronto.ca with any additional questions.
Kind regards,
Vicki Vokas, Senior Manager, Client Services, EASI
Kathleen McLeod, Manager, Research & Collaborative Applications, ARC
Dear colleagues,
We are writing to remind you that as of early April 2024: New Teams as the default client app
Beginning early April 2024, new Teams will become the default app for all Teams users. The toggle will still be available to users to switch back to classic Teams if needed.
New Teams Updated schedule:
Mid-May 2024: Teams Classic toggle switch removal
All remaining classic Teams users will be updated to new Teams and the toggle switch will be removed. If we are unable to update to new Teams, users will be allowed to remain on classic Teams until classic Teams is no longer available.
Mid-May 2024: Teams Classic toggle switch will be removed
Microsoft will not block classic Teams users who do not meet the new Teams prerequisites or who experience other install failures until July 1, 2024, at the earliest to provide more time to address these issues for end-users and avoid disruption in the service.
More information:
If you experience any issues with the New Teams, please refer to New Teams Client Troubleshooting article or submit a ticket at uoft.me/ESC.
Sincerely, Enterprise Applications and Solutions Integration
Dear SIS users,
Student Information Systems (SIS) is delighted to offer its first ‘Ask Us’ session on Thursday, March 21 at 11 a.m. Submit your questions now using the SIS Ask Us Sessions form. Ask Us sessions are for administrative staff and faculty users of applications and processes managed by SIS. These sessions are designed to address ‘How To’ questions related to system usage and functionality.
If you have specific questions about a process (e.g., course set-up), or even if you feel some apprehension about utilizing specialized functions of our systems (e.g., effectively setting up ROSI downloads for reporting), please fill out the SIS Ask Us Sessions form. We will choose questions for the session with priority given based on the potential number of users of the function and relevance to the academic cycle. If we aren’t able to answer the question in the session we will still try to get back to you by email or the Enterprise Service Centre.
Please be specific in your request. Provide details and examples when possible, but do NOT include confidential or personally identifiable information (PII) from any supporting documentation (e.g., samples, screenshots, etc.).
Thank you for your engagement, we look forward to assisting you!
Sincerely,
Student Information Systems
While New Outlook for Windows is available to the end users as an opt-in option, we strongly recommend using Outlook Classic as a main client because of existing limitations.
To date, there is no official statement from Microsoft regarding the discontinuation or removal of the Outlook Classic application. You can continue to use it as usual.
New Outlook for Windows known limitations:
|
Feature Missing |
Description |
Approximate Rollout date |
|
Cannot open .eml, .msg, and .oft files |
Support for opening email files saved to a user’s file system with .eml, .msg, and .oft extensions. |
Late March – Late April 2024 |
|
Cannot connect PST archives |
User cannot access email archive (PST files) with New Outlook client. |
“Coming soon” |
|
No option to create different Outlook profiles |
No option to create different Outlook profiles |
N/A |
|
No option to manage room resource calendar permissions |
New Outlook does not allow users to change permissions in shared calendars. |
N/A |
|
Multiple domain aliases support |
Some issues were reported using multiple aliases on their mailbox (e.g. @utoronto.ca, @mail.utoronto.ca).
|
N/A |
For more information on the features of Classic vs. new Outlook please refer to the Outlook version comparison chart.
For nearly 20 years, the Excellence Through Innovation Award program has recognized exemplary administrative staff and librarians across the University of Toronto tri-campus community. This year, over 300 individuals, including numerous EASI staff, were recognized for their contributions to the University’s mission.
Congratulations to EASI staff who were recognized in the 2023-2024 ETIA program for these innovative projects:
Recognized for launching a Wellness Pilot Program that provided managers and staff with curated sets of well-being materials to encourage an improved employee experience.
EASI team members involved: Vikram Chadalawada*, Aline Pruvot, Dana Pogaceanu, Jimmy Au, Justin Charlick, Mariana Vardaei and Vicki Vokas
Recognized for expanding engagement and raising awareness about the importance of intentional inclusivity within information technology across the University, particularly through the creation of the IT@UofT Inclusive Language Guide.
ITS team members involved: Annie Hua, Carly Popenko*, Belinda McKay, Elicia Wilkinson, Keshav Raina, Laurie Harrison, Peter St. Onge and Sarosh Jamal
Recognized for successfully and seamlessly migrating over 250 Rocket Shuttle users to new data-serving tools, saving the University in licensing fees and ensuring more secure data storage and robust reporting.
EASI team members involved: Alim Lalani, Amy Li, Bruce Zhu, David Wang, Dmytro Larichiev, Joanne Sukhai, Katie Babcock, Moulika Ranikunta, Pierre Hanna, Rodney Branch, Tammy Chan and Titus Hsu
Recognized for transforming student advising services by creating a foundational enterprise system capable of enhancing student and staff needs and experiences at the University.
EASI team members involved: Court Van Beek, David Wang, Elicia Wilkinson, Frank Boshoff, Kelly Jay and Zoe Wong
*Previous EASI/ITS staff who have moved on to new roles in the University.
This article is a modified version of one created for Information Technology Services. Read the full article.
Learn more about ETIA and see the full list of 2023-2024 award recipients.
Join Connect+Learn for a session on Creating and Managing Course Sections and Meeting Sections in ROSI.
This session will be helpful for staff in academic units and Registrars’ Offices who are responsible for setting up or maintaining course scheduling and instructor information in ROSI each academic session. It may be of interest to new staff who have not performed the function yet as well as continuing staff who may want a refresher on this cyclical activity.
Topics to be addressed:
Resources
Dear AMS Users,
Please note that we have revised an upcoming system outage. The systems below will be unavailable on Saturday, March 9 from 8:00 am to 11:00 am and Saturday, March 16 from 5:00 am to 12:00 pm due to system maintenance:
See our System Availability page for a list of ongoing information on system status.
Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Dear colleagues,
We are excited to introduce our Microsoft 365 Connect+Learn Series – Spring into Productivity.
Join us for upcoming online sessions below:
|
Date |
Topics |
Meeting Link |
| Mar 13 @11 am | Discover What’s New in Microsoft 365 | |
| Mar 20 @11am | Meet Windows 11 | |
| Apr 10 @11am | OneDrive File Management | |
| May 1 @11am | Efficient Notetaking with OneNote |
Please use the Connect+Learn iCal attachments to add the event to your calendar or click the Add to Calendar link provided above.
For more information on each session, please visit our Connect+Learn webpage, where you can also access the recordings and slides from previous sessions.
If you have any questions about the upcoming sessions, feel free to contact lobsang.wangmo@utoronto.ca
We hope to see you at upcoming Connect+Learn.
Sincerely, Enterprise Applications and Solutions Integration
Dear SIS users,
Please join us for a Connect+Learn session on Creating and Managing Course Sections and Meeting Sections in ROSI on Thursday, February 22 at 11 a.m.
This session will be helpful for staff in academic units and Registrars’ Offices who are responsible for setting up or maintaining course scheduling and instructor information in ROSI each academic session. It may be of interest to new staff who have not performed the function yet as well as continuing staff who may want a refresher on this cyclical activity.
Topics to be addressed:
Registration is not required for this event. Please use the Connect+Learn iCal attached to add the event to your calendar. You can also access the meeting via the Teams Meeting Link.
Sincerely,
Student Information Systems
Dear SIS users,
If you are new to Student Information Systems (SIS) or are a new ROSI user, please join us for a Connect+Learn session on SIS Training Resources & Support on Thursday, February 1 at 11 a.m.
The Student Information Systems (SIS) group manages enterprise student and curriculum applications, and processes for the University. SIS provides reporting tools, enhancement and production request forms, and support for the SIS applications.
In the session, we will discuss:
Note: This session is not a ROSI screen tour.
Registration is not required for this event. Please use the Add to Calendar link to add the event to your calendar. You can also access the meeting via the Teams Meeting Link.
Thank you and have a good evening.
Sincerely,
Student Information Systems
