EASI

Enterprise Applications and Solutions Integration

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Reminder: AMS System Maintenance – Saturday, June 18 from 8:00am to 1:00pm

Date: June 15, 2022
To: U of T Staff
From: Enterprise Applications & Solutions Integration 
Re: Reminder: AMS System Maintenance – Saturday, June 18 from 8:00am to 1:00pm

 

Hi everyone,

This is a reminder that there will be scheduled system maintenance on Saturday, June 18 from 8:00am to 1:00pm. The following systems will not be available during that time:

  • Academic Administrative Appointments (AAA)
  • AMS SAP GUI
  • Capital Project Portal
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • Employees@UofT
  • Expense Reimbursement Direct Deposit (ERDD)
  • Fiori Launchpad Reporting
  • Invoice Workflow
  • My Research (MR/Portal)

See our System Availability page for ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

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ROSI Express Reports User Survey

Date: June 15, 2022
To: ROSI Users
From: Enterprise Applications & Solutions Integration – Student Information Systems
Re: ROSI Express Reports User Survey

 

ROSI and ROSI Express Users

As you may know, EASI has been developing a new report platform based on Power BI. We are referring to our implementation as OAR (Operational and Academic Reporting). The new platform has a number of benefits including the option to combine data from multiple sources and it is not restricted to users who hold a ROSI ID.

We have already moved the governance and Curriculum Management related reports to OAR and in the near future plan to move a number of the reports currently housed in ROSI Express. Before we do that, we want to be sure that we review those reports, removing any that are no longer helpful, and identifying what changes might make existing reports more useful to users. If you use ROSI Express reports we would appreciate your feedback in the survey that can be found at this link. Please note, the document is set up in Microsoft Forms and so is not anonymous.  We would appreciate your response by June 30.

Many thanks

The Student Information Systems team.

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Update: Timetable Builder Application – Performance and Data Load Issues

Date: June 9, 2022
To: ROSI User
From: Enterprise Applications & Solutions Integration – Student Information Systems
Re: Update: Timetable Builder Application – Performance and Data Load Issues

 

Hi everyone,

Further to yesterday’s email, please note that some users continue to experience intermittent performance and data load issues with the Timetable Builder application. Our technical team will continue to monitor the issue over the next few weeks and will work towards optimizing the application.

Thank you for your patience as we work to resolve the issue.

Sincerely,
Student Information Systems

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Reminder: End of support for Internet Explorer 11 on Windows 10

Date: June 9, 2022
To: InfoTech Listserv
From: Enterprise Applications & Solutions Integration
Re: End of support for Internet Explorer 11 on Windows 10

 

Dear IT colleagues

This is a final reminder that Microsoft will end support and retire Internet Explorer 11 on June 15, for the following versions of Windows 10:

    • Windows 10 client SKUs (version 20H2 and later)
    • Windows 10 IoT (version 20H2 and later) 

A full list of impacted operating systems can be found here.  

In preparation for this change, we recommend you take the following actions: 

End users 

Community members using Internet Explorer 11 on their Windows 10 devices should upgrade to Microsoft Edge or a supported browser such as Chrome as soon as possible. Support for Internet 11 with Microsoft 365 online services previously ended in August 2021. 

IT staff 

If your division has sites or services that rely on legacy document modes or ActiveX controls for third-party apps, Microsoft Edge has Internet Explorer mode built in. Internet Explorer mode enables backward compatibility and will be supported through at least 2029. 

Please submit a ticket through uoft.me/m365help as soon as possible if you have concerns that your divisional site or service will be impacted by the June 2022 end of service date. 

For additional information, please review this FAQ from Microsoft. 

Kind regards, 

EASI Digital Workplace 

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Timetable Builder Application – Performance and Data Load Issues

Date: June 8, 2022
To: ROSI Users
From: Enterprise Applications & Solutions Integration – Student Information Systems
Re: Timetable Builder Application – Performance and Data Load Issues

 

Hi everyone,

Please note that some users are experiencing intermittent performance and data load issues with the Timetable Builder application. Our technical team is aware of the issue and will be working towards optimizing the application. We will provide another update by Friday, June 10.

Thank you for your patience as we work to resolve the issue.

Sincerely,
Student Information Systems

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U of T Electronic Funds Transfer Payment Pilot Project

Date: June 8, 2022
To: Departmental Administrators
From: Electronic Funds Transfer Pilot Project Team 
Re: U of T Electronic Funds Transfer Payment Pilot Project

 

Dear Departmental Administrators,

The University of Toronto is pleased to announce a pilot project for Electronic Funds Transfer (EFT) payment. This project has selected over 50 Canadian vendors to transition from payments with a paper cheque to direct deposit payments, offering increased payment speed while reducing processing costs for the University and vendors. Vendors were selected for the EFT pilot due to their transaction volume and spend. This pilot project will provide a foundation for future EFT rollout to additional vendors.

If vendors elect to participate, they will be provided with login credentials to upload their contact and banking information to the Enterprise Service Centre. Throughout the onboarding process, vendors will receive notifications from the Enterprise Service Centre to update them on the status of their submission.

The EFT pilot project represents minimal change to business processes for departments. Please stay tuned for further communications closer to the launch in August 2022.

Processing Details:

  • New payment method for EFT payments.
  • Unique document number for clearing documents.
  • Once enrolled, pilot vendors will only receive EFT payments and payments will run weekly.
  • Payments $50K and above will continue to require supporting documentation to be sent to AP the day before the EFT payment run.
  • Non-construction vendors who enroll in the pilot will have reduced payment terms from 35 to 25 days that will take effect after August 11.

Key Dates (subject to change as we undertake testing):

  • Vendors are invited to participate in the pilot on June 13.
  • Vendors are sent login credentials to the Enterprise Service Centre on June 27.
  • Vendors are asked to sign up for EFT payments by August 4.
  • Once enrolled, vendors will receive EFT payments after August 11.

Questions?
Please contact Kirin Jeffery, EFT Project Manager, at kirin.jeffery@utoronto.ca for specific questions.

Sincerely,
EFT Pilot Project Team

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AMS System Maintenance – Saturday, June 18 from 8:00am to 1:00pm

Date: June 8, 2022
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: AMS System Maintenance – Saturday, June 18 from 8:00am to 1:00pm

 

Hi everyone,

Please note that there will be scheduled system maintenance on Saturday, June 18 from 8:00am to 1:00pm. The following systems will not be available during that time:

  • Academic Administrative Appointments (AAA)
  • AMS SAP GUI
  • Capital Project Portal
  • Employee Self-Service (ESS)/Manager Self-Service (MSS)
  • Employees@UofT
  • Expense Reimbursement Direct Deposit (ERDD)
  • Fiori Launchpad Reporting
  • Invoice Workflow
  • My Research (MR/Portal)

See our System Availability page for ongoing information on system status.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Posted on

U of T Launches New Timetable Builder Application

Date: June 6, 2022
To: ROSI Users
From: Enterprise Applications & Solutions Integration – Student Information Systems
Re: U of T Launches New Timetable Builder Application

 

Hi everyone,

Enterprise Applications & Solutions Integration (EASI) is pleased to announce that we have launched the new Timetable Builder application.

The redesigned, cloud-based Timetable Builder allows students to easily create and optimize their course schedules with a convenient, user-friendly and accessible user experience. After a successful pilot at the University of Toronto Scarborough, this application has been enhanced and released.

EASI has conducted extensive research, design and usability testing across all three campuses. The resulting upgrades to the pilot Timetable Builder application have improved functionality and consolidated the benefits provided by Course Finder and divisional timetable applications.

The student application is available for the coming fall/winter courses and will display data from the following divisions:

  • University of Toronto Scarborough
  • University of Toronto Mississauga
  • The Faculty of Arts & Science
  • The Faculty of Applied Science & Engineering
  • The Faculty of Music
  • The John H. Daniels Faculty of Architecture, Landscape and Design

The improved Timetable Builder includes all the functionality that was previously available in Course Finder. As a result, Course Finder has been retired.

Thank you to the University of Scarborough Toronto for running a successful pilot of this application and to all divisions involved in this phase of the project for their invaluable feedback.

Visit Timetable Builder Expansion project to learn more, and if you have questions please contact Rodney Branch, Manager of Client Services & Process Integration, SIS, at rodney.branch@utoronto.ca.

Sincerely,
Student Information Systems

Posted on

Administrative Management System Now Available

Date: May 30, 2022
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: Administrative Management System Now Available

 

Hi everyone,

The implementation of the SAP Plant Maintenance and Asset Manager applications over the weekend was successful and the Administrative Management System is now available. Please note that uSOURCE will be available at 9:00 a.m.

Thank you for your patience as we worked to make these improvements.

Sincerely,
Enterprise Applications & Solutions Integration (EASI)

Posted on

EASI Welcomes 2022 Summer and Co-op Students

Sent on behalf of Cathy Eberts

Dear EASI staff,

I am happy to introduce to you the 2022 summer and co-op students Anthony, Jamal, Gordon, Amy, Yuwei and Simona who joined EASI in May. Please read their brief bios below to find out more and join me in welcoming them to the EASI team!

Headshot of Anthony Didiano Anthony Didiano joined the Digital Workplace team as a summer student to help with the Intune Migration project. He is studying forensic sciences in his third year at UTM, and he hopes to get into forensic toxicology or microbiology.

He is thankful for the opportunity to work for the University and gain experience in the workplace.
headshot of Jamal Elkouka Jamal Elkouka joined the User Experience team as a summer student. He is currently pursuing a master’s degree, entering his second and final year specializing in User Experience Design at the University of Toronto. In his free time, Jamal likes to engage in his interests and hobbies alongside exploring new ones. He loves taking the time to learn musical instruments, as well as occasionally play video games.

When it comes to user experience, he loves taking on new projects in different realms as it always keeps things fresh. He is always excited to tackle new projects and new problems to find the most creative and innovative way of solving them.

Jamal looks forward to meeting and working with everyone.
Headshot of Amy Li Amy Li joined the Enterprise Shared Services & Digital Workplace team as a summer student. She graduated with a Bachelor of Interior Design from the Toronto Metropolitan University, where she developed sensitivity in designing for the human experience. Her interest soon expanded from designing for the physical to the digital. To pursue this interest, she is currently studying in the Master of Information program at the University of Toronto, where she focuses on user experience design and human-centred data science. Overall, Amy is passionate about the intersection of design, data, and technology.

In her free time, Amy enjoys cats, kendo, and trying to climb things (physically and metaphorically).
headshot of Gordon Ma Gordon Ma joined the Digital Workplace’s Intune Migration project as a summer student after three years with the Information Commons Help Desk, where he provided IT support.

In 2021, he completed a Master of Information in Library & Information Science and Archives & Records Management at the Faculty of Information (iSchool), University of Toronto.
headshot of Yuwei Jiang Yuwei (pronounced yoo-wey) Jiang is a Master of Information Student within iSchool, where she is currently pursuing a degree in user experience design with a strong interest in information management. She comes to EASI as a summer co-op student with strong skills in project coordination, research, user experience design and innovation.

Yuwei has been hired for a Project Coordinator role within the Salesforce Student Success Advising Service project that is currently underway within NGSIS. She will be a part of the Client Services Team within SIS reporting to Rodney Branch. She is hoping to develop a career in project management that facilitates team projects and delivers client-centered services.

Outside of her career and study, Yuwei enjoys kayaking, indoor climbing, painting during the summer, and snowboarding during the winter!
Headshot Simona Montolova Simona Montolova joined the Reporting & Analytics Technology team as a co-op student.  She is passionate about the Information Technology industry and happy to have the chance to turn it into her career. She is a recent graduate of the Computer Systems Technician – Networking Diploma program at Centennial College. Simona has a master’s degree in Public Administration and a bachelor’s degree in Bulgarian Language and Semiotics. Her goal is to further expand the professional skills that would enable her to best contribute to her team and lead her to professional development.

Outside of the office, Simona loves spending time with her family, especially with her eight-year-old son. She Loves walks, being around nature, and reading books. She is also interested in spiritual awakening and developing a positive mindset.