EASI

Enterprise Applications and Solutions Integration

News

Posted on

E-Token retirement coming soon

***Sent on behalf of Information Security***

In the coming months, e-token authentication for high security logins will migrate to UTORMFA.

UTORMFA has already been adopted by over 9000 members of the U of T community. UTORMFA, powered by DUO, is a software based multi-factor authentication method that authenticates user logins via prompts sent to a user’s phone. UTORMFA is easy to use, quick to set up and secure.

Other authentication options will be available for use cases where UTORMFA is not appropriate.

The migration process will be gradual and carefully implemented.

  • Fall 2021: Licences for e-tokens no longer issued.
  • Fall to Winter 2021: Migration process underway.
  • Winter 2021 to Spring 2022: Migration process complete by the end of June 2021.

More information about the e-token migration will be available in the coming weeks.

To learn more about UTORMFA visit: uoft.me/mfa

If you have questions, feel free to reach out to the UTORMFA project team: utormfa@utoronto.ca

Posted on

Absence Declaration Enhancement Details – July 6 Launch

Date:  June 30, 2021
To:  U of T Staff
From:  Enterprise Applications & Solutions Integration
Re: Absence Declaration Enhancement Details – July 6 Launch

 

Hi everyone,

This is a reminder that Enterprise Applications & Solutions Integration (EASI) plans to release an upgrade to the Absence Declaration tool on July 6, 2021. Currently, this tool is available in ACORN for students and in ROSI for Administrators. The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

 The URL for OASIS will be active on July 6 after 12 pm (ET):  https://oasis.easi.utoronto.ca

If you were unable to join us for a Connect+Learn session to learn more about the enhancement, you can watch a recording here.

In preparation for the launch, the Absence Declaration tool in ACORN will be unavailable on Monday, July 5. All other functionality in ACORN will remain available. If students need to record an absence for July 5, they will be able to do so on July 6 after 12:00 pm (ET).  In ROSI, the Absence Declaration screens will be changed to read-only access; administrators will be able to record absences in OASIS starting on July 6.

We have also updated our instructions to students (currently not public) on how to declare, edit and cancel an absence declaration in ACORN. Please update your materials to reflect these changes and feel free to link to our resources on ACORN Help. These links will be published on July 6 with the same URLs.

How do I declare an absence? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-declare-an-absence/

How do I edit an existing absence declaration? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-edit-an-existing-absence-declaration/

How do I cancel an absence declaration? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-cancel-an-absence-declaration/

We will be sending out further communications on July 6 to announce the launch and provide you with further details.

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Posted on

Connect+Learn: Absence Declaration Enhancement

on July 6, 2021, Enterprise Applications & Solutions Integration (EASI) plans to release an upgrade to the Absence Declaration available in ACORN for students and currently in ROSI for Administrators. The new Absence Declaration has undergone usability testing by students and staff across all three campuses. It will allow administrators to track current, past and cancelled absences with more detail, including date, course, session, instructor, students’ notes and administrators’ notes.

The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

Topics covered include:

  • An introduction to the enhancement and details about the project.
  • Details on the changes you can expect.
  • How to navigate the interface in OASIS and what students will see in ACORN.
  • What processes have been modified, including reporting.
  • Details on how to update resources for students.

Resources

Posted on

AMS Outage – University Pension Plan Implementation

Date: June 22, 2021 
To: AMS GUI Users 
From: Enterprise Applications & Solutions Integration 
Re:  AMS Outage – University Pension Plan Implementation

 

Hi AMS GUI users,

Please be advised that the Administrative Management System (AMS) will not be available for GUI users from 5:00 to 7:00 p.m. on Friday, June 25, 2021. This outage will allow for the transition on July 1, 2021 to the new University Pension Plan (UPP). Learn more about the UPP on the HR & Equity website.

All other AMS web-based systems, including Expense Reimbursement Direct Deposit (ERDD), My Research, Capital Project Portal, Invoice Workflow, Employee Self-Service (ESS), and Manager Self-Service (MSS) will be available during this time.

Please note that the Fiori Launchpad Reporting is available: this is the link to the site. Fiori Launchpad Reporting will reflect real-time AMS data, which will be updating throughout this outage. Use your UTORid to login and the detailed instructions can be found here: https://finance.utoronto.ca/knowledgecentre/intro-to-fiori-launchpad/.

See our System Availability page for more details.

Sincerely,

Enterprise Applications & Solutions Integration (EASI)

Posted on

Absence Declaration – Updating Information for Students and Connect+Learn Recording 

Date: June 22, 2021 
To: U of T Staff 
From: Enterprise Applications & Solutions Integration 
Re:  Absence Declaration – Updating Information for Students and Connect+Learn Recording 

 

Hi everyone,

In preparation for the launch of the Absence Declaration enhancement on July 6, 2021, we have updated our instructions to students (currently not public) on how to declare, edit and cancel an absence declaration in ACORN. Please update your materials to reflect these changes and feel free to link to our resources on ACORN Help. These links will be published on July 6 with the same URLs.

How do I declare an absence? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-declare-an-absence/
How do I edit an existing absence declaration? https://help.acorn.utoronto.ca/blog/ufaqs/how-do-i-edit-an-existing-absence-declaration/

Background: The new Absence Declaration will allow administrators to track current, past and cancelled absences with more detail, including date, course, session, instructor, students’ notes and administrators’ notes. The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

If you were unable to attend our Connect+Learn session today, you can view a recording of the session and you can also join us for another upcoming session.

Tuesday, June 29 from 1:00 p.m. to 1:45 p.m.

Join Microsoft Teams Meeting

Call in (audio only) +1 647-794-1609,,310728927#

Download to Calendar

Topics covered will include:

  • An introduction to the enhancement and details about the project.
  • Details on the changes you can expect.
  • How to navigate the interface in OASIS and what students will see in ACORN.
  • What processes have been modified, including reporting.
  • Details on how to update resources for students.

For weekly updates on upcoming sessions, visit the Connect+Learn website and subscribe to the newsletter.

During the week of June 28, we will also be posting documentation and videos on the Student Information Systems SharePoint site on how to use Absence Declaration.

Please stay tuned for more updates!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,

Student Information Systems

Posted on

Connect+Learn: Sharing with Microsoft 365 Online Storage Tools

In this interactive session we’ll dive into sharing in OneDrive, SharePoint and Teams and look at the various options when sharing files, folders or sites.

Topics include:

  • Using Anyone links
  • Accessing documents shared with me
  • Sharing with external users – tips and best practices
  • Monitoring which files are shared externally in SharePoint
  • Revoking sharing links

Resources

Posted on

Reminder: Absence Declaration Enhancement Connect+Learn Sessions

Date: June 21, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: Reminder: Absence Declaration Enhancement Connect+Learn Sessions

 

Hi everyone,

This is a reminder that on July 6, 2021, Enterprise Applications & Solutions Integration (EASI) plans to release an upgrade to the Absence Declaration available in ACORN for students and currently in ROSI for Administrators. The new Absence Declaration has undergone usability testing by students and staff across all three campuses. It will allow administrators to track current, past and cancelled absences with more detail, including date, course, session, instructor, students’ notes and administrators’ notes.

The administrators’ screens for Absence Declaration will be housed on the new Online Administrative Student Information Services (OASIS) platform. OASIS is where we will be building new ROSI functionality in the future.

Join us for an upcoming 45-minute Connect+Learn session to find out more about this enhancement:

 Tuesday, June 22 from 10:00 to 10:45 a.m.

Join Microsoft Teams Meeting
Call in (audio only):+1 647-794-1609,,290818897#  
Download to Calendar

Tuesday, June 29 from 1:00 p.m. to 1:45 p.m.
Join Microsoft Teams Meeting
Call in (audio only) +1 647-794-1609,,310728927#
Download to Calendar

Topics covered will include:

  • An introduction to the enhancement and details about the project.
  • Details on the changes you can expect.
  • How to navigate the interface in OASIS and what students will see in ACORN.
  • What processes have been modified, including reporting.
  • Details on how to update resources for students.

For weekly updates on upcoming sessions, visit the Connect+Learn website and subscribe to the newsletter.

We look forward to seeing you there!

This email has been sent from a service account and does not accept replies. Please direct any follow up questions to the Enterprise Service Centre http://www.uoft.me/esc

Sincerely,
Student Information Systems

Posted on

Azure AD Connect to be upgraded to latest version on June 18, 2021 at 6 p.m.

Date: June 14, 2021
To: InfoTech
From: Enterprise Applications & Solutions Integration
Re:  Azure AD Connect to be upgraded to latest version on June 18, 2021 at 6 p.m.

Good afternoon,

Please be aware that on June 30, 2021 Microsoft Azure Active Directory (Azure AD) will stop supporting the following Transport Layer Security (TLS) protocols and ciphers:

  • TLS 1.0
  • TLS 1.1
  • 3DES cipher suite (TLS_RSA_WITH_3DES_EDE_CBC_SHA)

As of this date, applications that are communicating or authenticating against Azure AD may not work as expected if they are not able to use TLS 1.2 to communicate.

EASI is currently upgrading Azure AD Connect to the latest version to mitigate any adverse impacts due to this retirement: we will activate the new version of Azure AD Connect at 6 p.m. on Friday, June 18. This action will initiate a full export job that is expected to run for one to three days.

Please note that no new changes will be synchronized to Azure AD until after the full export job has been completed. This includes new user accounts, new shared mailboxes, license changes, UTORmail migrations and name changes. EASI will provide status updates on the ITS System Status page.

We thank you for your patience during the scheduled upgrade. This change will contribute to the overall security of the University’s tenant and will help to ensure its compliance with industry standards.

Please contact Ian Thomas at ian.thomas@utoronto.ca with additional questions.

Kind regards,

EASI Communications

Posted on

Updated ERDD-Web application launches

Enterprise Applications & Solutions Integration (EASI) and Financial Services are pleased to announce the launch of a new version of the Expense Reimbursement Direct Deposit (ERDD) application.  

While processes will remain the same for this application, it now has a new user interface with improved usability and accessibility. Users will continue to find the new ERDD-web application in the same location, along with Employee Self-Service, Manager Self-Service and My Research. 

The modernized and simplified user interface displays all claims on the homepage for easy tracking, and provides better search functionality, with the option to search by audit number, FI document number, claim name, personnel number, claimant name and status. The application also offers an improved layout of expense categories, helping users to select only those expenses that are important to their claims.  

screenshot of ERDD

Starting June 14, users will notice an improved user interface with the the  new ERDD-web application

This update leverages SAP’s new interface design principles and is part of the overall U of T Enterprise Modernization Program – a project that is set to upgrade the administrative management systems and transform the future for more than 33,000 staff and faculty.   

Learn more about the project on our webpage, along with details about an upcoming Connect+Learn session on June 15 from 3:00 p.m. to 4:00 p.m. and a recording of a past session. 

Visit the Financial Advisory Services and Training (FAST) webpage for details on documentation and support. 

Posted on

Reminder: ERDD-web Application Update Launches June 14 – System Outage

Date: June 11, 2021
To: U of T Staff
From: Enterprise Applications & Solutions Integration
Re: Reminder: ERDD-web Application Update Launches June 14 – System Outage

 

Hi everyone,

This is a reminder that Enterprise Applications & Solutions Integration (EASI) along with Financial Services will be launching a new version of the ERDD-web application. As part of this launch, ERDD-web, Employee Self-Service, Manager Self-Service and My Research will be unavailable from Saturday, June 12 at 5:00 a.m. to 12 p.m. The new ERDD-web application will be available on the morning of June 14. See the System Availability page for more details.

The new ERDD-web application leverages SAP’s new interface design principles, which provide an updated user interface with improved usability and accessibility. Based on testing done to date, we expect this to be a low change impact and functionality and business processes will remain the same.

The new ERDD-Web is part of the overall U of T Enterprise Modernization Program – a project that is set to upgrade the administrative management systems and transform the future for more than 33,000 staff and faculty.

Join us for an upcoming one-hour Connect+Learn session with the FAST Team to find out more about this application:

Tuesday, June 15 from 3:00 p.m. to 4:00 p.m.
Join Microsoft Teams Meeting
tel:+16477941609,,502266831#
Download to Calendar

This session provides: 

  • What has changed and what has not changed.
  • Navigating the new interface.
  • How to save/submit ERDDs.
  • How to search and locate ERDD claims.

Check out our webpage for more details and to watch a recording of a past Connect+Learn session. You can also find documentation for the ERDD-web application on this webpage.

Need help? Contact Financial Advisory Services and Training (FAST): fast.help@utoronto.ca

Sincerely,
Enterprise Applications & Solutions Integration (EASI)
Financial Advisory Services & Training (FAST)